1 PART II of the agenda of the 4th Council Meeting of the CITY OF TSHWANE METROPOLITAN MUNICIPALITY (FOURTH TERM OF THE CITY OF TSHWANE) will be held in the Council Chamber, Sammy Marks Conference Centre, cnr Lilian Ngoyi and Madiba Streets, Pretoria, on THURSDAY, 30 MARCH 2017 at 10:00 to consider the matters as set out in the agenda hereafter. REPORT OF THE MAYORAL COMMITTEE 01/2017 report 18 JANUARY 2017 RK MATHEBE SPEAKER 10 March 2017 PLEASE RETAIN THIS PART II OF COUNCIL FOR PURPOSE OF THE COUNCIL MEETING OF 30 MARCH 2017 2 COUNCIL AGENDA: CITY OF TSHWANE METROPOLITAN MUNICIPALITY: 30 MARCH 2017 F. REPORTS TO THE COUNCIL PART II: FROM THE MAYORAL COMMITTEE MEETING: 18 JANUARY 2017 INDEX PAGES (The recommendation appears on the pages indicated in brackets) 2. Emergency Services Department (Disaster Management) 2015/16 Annual Report to the Gauteng Disaster Management Centre (From the Executive Committee: 5 December 2016, the Joint Mayoral Committee Clusters: 11 January 2017 and the Mayoral Committee: 18 January 2017) …………………. 3-34(6) 3. City Planning and Development Department (City Planning) Application in terms of Section 28(1) of the Town Planning and Townships Ordinance, 1986 (Ordinance No. 15 of 1986) for the Amendment of the Tshwane Town-Planning Scheme, 2008 (From the Strategic Land Development Tribunal: 25 November 2016 and the Mayoral Committee: 18 January 2017) …………………………………………………….. 35-131(57) 4. City Planning and Development Department (City Planning) Application in terms of Section 28 of the Town-Planning and Townships Ordinance, 1986 (Ordinance 15 of 1986) for the amendment of the Tshwane Town-Planning Scheme, 2008: Erven 499, 500, 505, 506, 511, 512 and 599, Hatfield (From the Strategic Land Development Tribunal: 25 November 2016 and the Mayoral Committee: 18 January 2017) ……………………………………………………… 132-192(143) 5. Corporate and Shared Services Department Deployment of Council Representatives to serve on South African Local Government Association (SALGA) Human Resources Working Group, Local Labour Forum (LLF) and the South African Local Government Bargaining Council (SALGBC) (From the Executive Committee: 7 November 2016, the Joint Mayoral Committee Clusters: 11 January 2017 and the Mayoral Committee: 18 January 2017) …………………. 193-198(197) 3 COUNCIL AGENDA: CITY OF TSHWANE METROPOLITAN MUNICIPALITY: 30 MARCH 2017 Reference No 91258/1 Joan De Beer (2136) COUNCIL: 30 March 2017 2. EMERGENCY SERVICES DEPARTMENT (DISASTER MANAGEMENT) 2015/16 ANNUAL REPORT TO THE GAUTENG DISASTER MANAGEMENT CENTRE (From the Executive Committee: 5 December 2016, the Joint Mayoral Committee Clusters: 11 January 2017 and the Mayoral Committee: 18 January 2017) 1. PURPOSE The report serves as cognisance to Council with regard to the Disaster Management Annual Report 2015/16 which is to be submitted to the Gauteng Disaster Management Centre for incorporation within the National Disaster Management Centre Annual Report as per Section 50 of the Disaster Management Act (57 of 2002: (2) (a) A municipal Disaster Management Centre must at the same time that its report is submitted to the Municipal council in terms of subsection (1), submit a copy report to the National Centre and the Disaster Management Centre of the province concerned. 2. STRATEGIC OBJECTIVES 2.1 Promote good governance and active citizenry 2.2 Improved financial sustainability 3. BACKGROUND Section 50 of the Disaster Management Act (57 of 2002) states that: “(1) The Disaster Management Centre of a municipality must submit a report annually to the Municipal Council on— (a) its activities during the year; (b) the results of the center’s monitoring of prevention and mitigation initiatives; (c) disasters that occurred during the year in the area of the Municipality; (d) the classification, magnitude and severity of these disasters; (e) the effects they had; (f) particular problems that were experienced- 4 (i) in dealing with these disasters; and (ii) generally in implementing this Act, the National Disaster Management Framework, the Disaster Management Framework of the Province concerned and the Disaster Management Framework of its Municipality: (g) the way in which these problems were addressed and any recommendations the center wishes to make in this regard; (h) progress with the preparation and regular updating in terms of Sections 52 and 53 of Disaster Management Plans and strategies by municipal organs of state involved in disaster management in the municipal area; and (i) an evaluation of the implementation of such plans. (2) (a) A municipal Disaster Management Centre must at the same time that its report is submitted to the municipal council in terms of subsection (1), submit a copy report to the National Centre and the Disaster Management Centre of the province concerned.” 4. DISCUSSION The mission of the City of Tshwane Disaster Management Centre is to maximise the disaster resistance of Tshwane’s residents and communities, its public and private sectors and its economy through the coordination of all-hazard prevention and preparedness, and mitigation, response and recovery activities within the framework of sustainable development. The Disaster Management Centre experienced many successes in the 2015/16 financial year that we are proud to highlight in the annual report. The various interest groups can also depend on the capabilities of Disaster Management Officers to improve service continuously. The annual report provides insight into disaster management activities during the 2015/16 financial year. It outlines prevention and mitigation initiatives, disasters or local incidents that occurred during the year and their magnitude, problems experienced in dealing with them and the way they were addressed, updating of Section 52 and 53 of Disaster Management Plans and strategies, and the evaluation of the implementation of such plans. 5. COMMENTS OF THE STAKEHOLDER DEPARTMENTS 5.1 COMMENTS OF THE GROUP CHIEF FINANCIAL OFFICER Cognisance is taken of the contents of the report. There are no financial implications emanating as a result of this report on the City of Tshwane’s budget, since the purpose of the report is to inform Council about the Disaster Management Annual Report of 2015/16, which is to be sent to the Gauteng Disaster Management Centre for incorporation with the National Disaster Management Centre Annual Report. 5 The Group Financial Services Department will render further financial comments on future reports in this regard. 5.2 COMMENTS OF THE GROUP LEGAL COUNSEL The purpose of the report is to inform Council about the Disaster Management Annual Report of 2015/16, which must be submitted to the Gauteng Disaster Management Centre for incorporation in the National Disaster Management Centre’s Annual Report. Note is taken of the contents of the report for purposes of these comments. It transpires from the report that the tabling thereof before Council is a legislative requirement in terms of section 50 of the Disaster Management Act, 57 of 2002, as expounded in the report. Cognisance may therefore be taken of the Annual Disaster Management Report as recommended. 6. IMPLICATIONS 6.1 HUMAN RESOURCES Reporting is a routine function of disaster management, so no additional personnel are required. 6.2 FINANCES None. 6.3 CONSTITUTIONAL AND LEGAL FACTORS Constitution of the Republic of South Africa, 1996 Disaster Management Act, 57 of 2002 Disaster Management Framework, 2005 6.4 COMMUNICATION None. 6.5 PREVIOUS COUNCIL OR MAYORAL COMMITTEE RESOLUTIONS None. 7. CONCLUSION To order to comply with Legislation, Emergency Services Department: Disaster Management Division must compile an annual report, for submission to the Council for approval. 6 Once the report has been approved, it is then submitted to the Gauteng Disaster Management Centre who subsequently submits the report to National Disaster Management Centre for incorporation into the consolidated report on the status of disaster management in South Africa. The Mayoral Committee on 18 January 2017 resolved to recommend to Council as set out below: ANNEXURE: A. Annual Report 2015-2016 - 20 June 2016 RECOMMENDED: That cognisance be taken of the Disaster Management Annual Report. 7 CITY OF TSHWANE DISASTER MANAGEMENT CENTRE ANNUAL REPORT 2015/16 1 8 TABLE OF CONTENTS 1. INTRODUCTION ................................................................................................................................ 4 2. DISASTER MANAGEMENT ................................................................................................................ 4 3. LEGISLATIVE MANDATE .................................................................................................................... 4 3.1 Disaster Management Act, 2002 (Act 57 of 2002) ................................................................ 4 3.2 National Disaster Management Framework, 2005 ............................................................... 5 4. DISASTER MANAGEMENT STRUCTURE ............................................................................................ 7 5. DISASTER MANAGEMENT ACTIVITIES DURING THE 2015/16 FINANCIAL YEAR ............................... 8 5.1 Disaster Management service delivery ................................................................................. 8 5.2 Building institutional capacity: Disaster Management Advisory Forum ............................... 8 6. RESULTS OF THE CENTRE’S MONITORING OF PREVENTION AND MITIGATION INITIATIVES ......... 12 6.1 Disaster risk management education, training and awareness