GET RFP G035 Golden Empire Transit District Contracts and Procurement Department REQUEST FOR PROPOSALS RFP G035 Automated Vehicle Location (AVL) & Passenger Information System (PIS) January 2, 2012 Primary Contact: Chris James Manager of Maintenance (661) 324-9874 [email protected] Page 1 / 256 Pages GET RFP G035 Table of Contents ........................................................................................................................................................... 1.0 INTRODUCTION / BACKGROUND .......................................................................................... 9 1.1 Project Objectives ....................................................................................... 9 1.2 Agency Overview ...................................................................................... 10 1.3 Project Overview ....................................................................................... 11 1.4 Project Description .................................................................................... 11 1.5 Optional Technologies .............................................................................. 12 1.6 Cost and Payment .................................................................................... 12 1.7 Special Considerations ............................................................................. 13 2.0 PROPOSER BACKGROUND / QUALIFICATIONS ................................................................ 14 3.0 INSTRUCTIONS TO PROPOSERS........................................................................................ 15 3.1 Issuing Office ............................................................................................ 15 3.2 Restrictions on Communications .............................................................. 16 3.3 Submission of Questions .......................................................................... 16 3.4 Pre-Proposal Conference ......................................................................... 16 3.5 Tentative Schedule for Nomination, Selection, and Award ....................... 17 3.6 Conflicts or Ambiguities ............................................................................ 17 3.7 Public Disclosure of Information Contained in Proposals ......................... 17 3.8 Adequacy and Completeness of Proposals .............................................. 18 3.9 District Not Liable for Pre-Contractual Costs ............................................ 18 3.10 Independent Price Determination ........................................................... 18 3.11 Revision to the Request for Proposals .................................................... 18 4.0 SELECTION CRITERIA .......................................................................................................... 19 4.1 Technical Evaluation and Scoring ............................................................. 20 4.2 Final Results and Contract Award ............................................................ 22 4.3 Award Protests ......................................................................................... 22 5.0 PROPOSAL FORMAT ............................................................................................................ 24 5.1 Proposal Submission ................................................................................ 24 5.1.1 Transmittal Letter .......................................................................................................... 24 5.1.2 Table of Contents .......................................................................................................... 25 5.1.3 Executive Summary ...................................................................................................... 25 5.1.4 Section 1-Project Understanding / Proposer Solution ................................................... 25 5.1.5 Section 2- System Description ...................................................................................... 25 5.1.6 Section 3-Firm / Team Overview ................................................................................... 26 5.1.7 Section 4-Implementation Plan / Project Management ................................................. 26 5.1.8 Section 5 -Quality Assurance Plan ................................................................................ 27 5.1.9 Section 6-Training ......................................................................................................... 27 5.1.10 Section 7- District Actions under the Project ............................................................... 27 5.1.11 Section 8- Experience ................................................................................................. 28 Page 2 / 256 Pages GET RFP G035 5.1.12 Section 9 - Financial Statement .................................................................................. 28 5.1.13 Section 10 – Pricing / Cost / Payment ......................................................................... 29 5.1.14 Proposal Appendix ...................................................................................................... 29 5.1.15 Exceptions to this Request for Proposals ................................................................... 29 5.1.16 Required Certifications ................................................................................................ 30 5.2 Product Demonstration ............................................................................. 30 6.0 ADMINISTRATIVE REQUIREMENTS .................................................................................... 31 6.1 Prime Contractor ....................................................................................... 31 6.2 News Releases ......................................................................................... 31 6.3 Contract Documents ................................................................................. 31 6.4 Form of Bids ............................................................................................. 31 6.5 Receipt of Bids .......................................................................................... 31 6.6 Discrepancies ........................................................................................... 32 6.7 Appeal Procedures ................................................................................... 32 6.8 Addenda ................................................................................................... 32 6.9 Receiving Bids .......................................................................................... 32 6.10 Withdrawal of Bids .................................................................................. 33 6.11 Evaluation of Bids ................................................................................... 33 6.12 Award or Rejection of Bid ....................................................................... 33 6.13 Pre-Contractual Expenses ...................................................................... 33 6.14 Payment ................................................................................................. 33 6.15 Delays ..................................................................................................... 34 6.16 Conditional Acceptance .......................................................................... 34 6.17 Insurance ................................................................................................ 35 6.18 Liquidated Damages ............................................................................... 35 6.19 Performance and Payment Bond ............................................................ 35 6.20 Retainage ............................................................................................... 36 6.21 Right of Offset and Counter .................................................................... 36 6.22 Prohibited Interests ................................................................................. 36 6.23 Civil Rights .............................................................................................. 37 6.24 Contract Work Hours and Safety Standards Act ..................................... 38 6.25 Ownership of Materials ........................................................................... 39 6.26 Inspection and Approval of Work ............................................................ 39 6.27 Patent / Copyright Infringement .............................................................. 39 6.28 Retention of Records .............................................................................. 39 6.29 Non-Construction Contracts ................................................................... 39 6.30 Seismic Safety ........................................................................................ 40 6.31 Disadvantage Business Enterprise ......................................................... 40 6.32 Liabilities against Procuring Agency ....................................................... 41 6.33 Omission ................................................................................................. 41 Page 3 / 256 Pages GET RFP G035 6.34 Priority .................................................................................................... 41 6.35 Price Adjustment for Regulatory Change ................................................ 41 6.36 Repairs after Non-Acceptance ................................................................ 42