2009 / 2010 ANNUAL REPORT YEAR ENDED 31 JANUARY 2010 BOYS & GIRLS CLUB SERVICES OF GREATER VICTORIA A note on this report ... We have taken to heart feedback from last year’s Annual Reports regarding the cost and environmental impact of producing PRESIDENT’S REPORT them. Traditionally, we have published two reports – one for our Services side and one for the Foundation. This year, we are combining them into one. You will find the Services reports and financials in the first part of this publication and information on We began this year by participating in another strategic This naturally segues into the creation of the Executive the Foundation’s activities in the latter section. The pictures spread throughout represent both as do the donor listings. visioning process. Although, in the end, this process Director Succession Planning Committee which was struck produced what we consider a good “operations” plan as in May to recruit and hire a replacement for Ralph Hembruff, We would also like to advise that the design for the reports have always been done in house to reduce production costs and our opposed to a real strategic visioning exercise, we did set the who had announced his intentions to retire by summer 2010. printer has always given us the best price they can on printing. One challenge we do face is the use of 100% recycled paper. groundwork for future discussion by approving a new vision Headed by former Board member (and current National Unfortunately, the cost of using only recycled paper stock adds significantly to the overall production costs and until the price of statement: Strengthening Community through Empowering Board member) Ilka Bene, this committee has developed a this paper is reduced considerably we will continue to use a combination. Children, Youth & Families. number of important tools including: a resource binder on succession planning, a comprehensive transition plan, a An ad hoc Compensation Committee solicited feedback from document entitled “Key & Emerging Issues”, a revitalized job staff, looked at the fiscal realities of our current budgets and description for the Executive Director as well as a critical made several recommendations to the Board who, in turn, skill sets check list. We have also retained the services of IIIII unanimously approved two new policies to recognize and the Executive Network to help us in our recruitment efforts. support the outstanding contributions of our staff. These The new Executive Director will be introduced at the AGM. JUST THE FACTS... policies allow for each staff to have one paid Family Day (of their choosing) off each year as well as entitling all full time Other projects various Board members have been involved employees to a Healthy Living Allowance of up to $100 to with include: Participants Male Female Total be applied against the “healthy living” activity/resource of Ages 5 to 12 557 613 1170 their choice. - Helping our Provincial Association move forward with the Ages 13 to 21 608 683 1291 National/Regional realignment initiative Parent/Family 198 With renewed emphasis on strategic planning, the Board Total 2659 reviewed, revised and set in motion new Terms of Reference - Board Voice – Mike Sidhu attended the inaugural meeting and expectations for a number of committees including of the fledging group and then participated in the first Board Human Resources, Program and Facilities. Voice conference in Vancouver where a new society was Volunteers Total # of Total # of Volunteer created and of which we became a founding member. Volunteers Hours Early in the year, the Facilities Committee, headed by Kris Basically, the purpose of Board Voice is to provide a vehicle 212 7,960 Charmley, focused on plans for a new washhouse for the for boards of community social service agencies around the camp. The Foundation readily approved their province to share information and collectively advocate for recommendations which strategically enabled us to have the and speak knowledgeably about the challenges faced by our Staff Full-Time Part-Time Seasonal/ new building ready for summer camp. sector without the perception of “vested interest” often Contract associated with presentations by staff. Similarly, a new emphasis on the Nominating Committee 56 54 12 functions, under the able leadership of Mike Sidhu, resulted We have also used the information garnered in the strategic in the recruitment of seven dynamic new Board members. visioning process to develop an annual plan with Special Populations * Total Served We welcomed Violaine Mitchell, Terry Spence, Shannon expectations of on-going committee updates and semi- Aboriginal/First Nations 125 Russell, Cheryl d'Estrubé, Jamie Pearce, Elena Kanigan and annual report cards on general progress. Realizing we have Low-income families 900 Hilary Wheeler to our numbers. Their enthusiasm and more strategic visioning to do upon the arrival of our new Children with learning or physical disabilities 800 energy has already invigorated our revised committee Executive Director, the staff recruited a special volunteer to ESL 25 structure. generate a community research report on current and High risk children & youth 870 projected demographic trends in our community. Homeless youth 125 With so many new members it was timely to redesign our New Canadians/Refugees 24 Board orientation which mirrors the new staff package 2010 is our 50th Anniversary as an agency and we have Single Parent Families 650 except it is more succinct and focuses on governance struck another ad hoc Committee to provide oversight and Young Offenders 650 functions. Similarly, we are planning to hold a full Board support to some special events this year (stay tuned!) Youth in care (Ministry of Children & Family 240 retreat to review and streamline our governance approaches Development) once the new Executive Director is in place in the new fiscal As I end my term as President, I should like to thank all staff *Due to the nature of our work some participants may be year. and fellow Board members for the tremendous support they represented in more than one category have provided me over the past several years. It has been a 3 BOYS & GIRLS CLUB SERVICES OF GREATER VICTORIA A note on this report ... We have taken to heart feedback from last year’s Annual Reports regarding the cost and environmental impact of producing PRESIDENT’S REPORT them. Traditionally, we have published two reports – one for our Services side and one for the Foundation. This year, we are combining them into one. You will find the Services reports and financials in the first part of this publication and information on We began this year by participating in another strategic This naturally segues into the creation of the Executive the Foundation’s activities in the latter section. The pictures spread throughout represent both as do the donor listings. visioning process. Although, in the end, this process Director Succession Planning Committee which was struck produced what we consider a good “operations” plan as in May to recruit and hire a replacement for Ralph Hembruff, We would also like to advise that the design for the reports have always been done in house to reduce production costs and our opposed to a real strategic visioning exercise, we did set the who had announced his intentions to retire by summer 2010. printer has always given us the best price they can on printing. One challenge we do face is the use of 100% recycled paper. groundwork for future discussion by approving a new vision Headed by former Board member (and current National Unfortunately, the cost of using only recycled paper stock adds significantly to the overall production costs and until the price of statement: Strengthening Community through Empowering Board member) Ilka Bene, this committee has developed a this paper is reduced considerably we will continue to use a combination. Children, Youth & Families. number of important tools including: a resource binder on succession planning, a comprehensive transition plan, a An ad hoc Compensation Committee solicited feedback from document entitled “Key & Emerging Issues”, a revitalized job staff, looked at the fiscal realities of our current budgets and description for the Executive Director as well as a critical made several recommendations to the Board who, in turn, skill sets check list. We have also retained the services of IIIII unanimously approved two new policies to recognize and the Executive Network to help us in our recruitment efforts. support the outstanding contributions of our staff. These The new Executive Director will be introduced at the AGM. JUST THE FACTS... policies allow for each staff to have one paid Family Day (of their choosing) off each year as well as entitling all full time Other projects various Board members have been involved employees to a Healthy Living Allowance of up to $100 to with include: Participants Male Female Total be applied against the “healthy living” activity/resource of Ages 5 to 12 557 613 1170 their choice. - Helping our Provincial Association move forward with the Ages 13 to 21 608 683 1291 National/Regional realignment initiative Parent/Family 198 With renewed emphasis on strategic planning, the Board Total 2659 reviewed, revised and set in motion new Terms of Reference - Board Voice – Mike Sidhu attended the inaugural meeting and expectations for a number of committees including of the fledging group and then participated in the first Board Human Resources, Program and Facilities. Voice conference in Vancouver where a new society was Volunteers Total # of Total # of Volunteer created and of which we became a founding member. Volunteers Hours Early in the year, the Facilities Committee, headed by Kris Basically, the purpose of Board Voice is to provide a vehicle 212 7,960 Charmley, focused on plans for a new washhouse for the for boards of community social service agencies around the camp.