REQUEST FOR PROPOSAL RFP-071621 Potential Sites- Unaccompanied Minor Facilities July 20, 2021 PROPOSAL SUBMISSION: REFER INQUIRIES TO: Procurement Department Gary Wilder Southwest Key Programs Procurement Specialist 6002 Jain Lane [email protected] Austin, Texas 78721 [email protected] PROPOSALS DUE DATE: This is a perpetual solicitation with no specific due date. Proposals will be reviewed within 30 days of receipt. SWK reserves the right to close this solicitation at any time. See Section 2.3 for estimated timelines. RFP-071621 TABLE OF CONTENTS Table of Contents ......................................................................................................................................................................................................... 2 1 INTRODUCTION AND OVERVIEW ......................................................................................................................................................... 4 1.1 Purpose of the Request for Proposal (RFP) ............................................................................................................................... 4 1.2 Background Information ........................................................................................................................................................................ 4 1.3 Contract Term/Option to Extend ....................................................................................................................................................... 5 1.4 Budget ............................................................................................................................................................................................................ 5 1.5 Project Requirements and Deliverables ........................................................................................................................................ 5 1.5.1 Scope of Work .................................................................................................................................................................................. 5 2 GENERAL INSTRUCTIONS AND STANDARD PROPOSAL REQUIREMENTS ............................................................. 6 2.1 Proposal Submission, Date, and Time ........................................................................................................................................... 6 2.2 Period of Non-Communication ........................................................................................................................................................... 6 2.3 Expected Sequence of Events ........................................................................................................................................................... 7 2.4 Questions Received Prior To Opening of Proposals .............................................................................................................. 8 2.4.1 Requests for Additional Information ....................................................................................................................................... 8 2.5 Notice of Intent to Submit ..................................................................................................................................................................... 8 2.6 Standard Proposal Requirements .................................................................................................................................................... 8 2.7 Non-disclosure Agreements ................................................................................................................................................................ 8 2.8 Not Responsible for Preparation Costs ......................................................................................................................................... 9 2.9 Disclosure of Proposal Content ......................................................................................................................................................... 9 2.10 Conflict of Interests .................................................................................................................................................................................. 9 3 PROPOSAL FORMAT AND CONTENT ................................................................................................................................................. 9 3.1 Proposal Format and Content ............................................................................................................................................................ 9 3.1.1 Proposal Cover Page .................................................................................................................................................................. 10 3.1.2 Table of Contents .......................................................................................................................................................................... 10 3.1.3 Response Checklist ..................................................................................................................................................................... 10 3.2 Site and Floor Plans .............................................................................................................................................................................. 10 3.3 Scope of Work Project Plan ............................................................................................................................................................... 10 3.4 Cost Proposal ........................................................................................................................................................................................... 10 3.5 Proposer’s Profile and Financial Responsibility ...................................................................................................................... 10 4 REVIEW OF PROPOSALS ......................................................................................................................................................................... 11 4.1 Review of Proposals .............................................................................................................................................................................. 11 4.2 Selection Criteria ..................................................................................................................................................................................... 11 Page 2 of 13 RFP-071621 4.3 Discrimination ........................................................................................................................................................................................... 12 4.4 Encouraged participants...................................................................................................................................................................... 12 4.5 Best and Final Offer ............................................................................................................................................................................... 12 5 CONTRACTUAL REQUIREMENTS ....................................................................................................................................................... 12 5.1 Contract Clauses ..................................................................................................................................................................................... 12 5.2 Contractor’s Proposal ........................................................................................................................................................................... 12 5.3 Project Review Requirement ............................................................................................................................................................ 13 5.4 Payment....................................................................................................................................................................................................... 13 6 Appendix ............................................................................................................................................................................................................... 13 Attachment A – Notice of Intent to Submit a Proposal ....................................................................................................................... 13 Attachment B – Cover Page Suggested Format for Proposal ........................................................................................................ 13 Attachment C – Proposer Company Profile Form ................................................................................................................................ 13 Attachment D – Proposer References Form ........................................................................................................................................... 13 Attachment E – General Terms and Conditions .................................................................................................................................... 13 Page 3 of 13 RFP-071621 1 INTRODUCTION AND OVERVIEW 1.1 PURPOSE OF THE REQUEST FOR PROPOSAL (RFP) It is the intent of Southwest Key Programs (SWK) to solicit proposals for