MUSINA LOCAL MUNICIPALITY IDP REVIEW 2006 / 2007 TABLE OF CONTENTS VISION MISSION SECTION 1: REVIEW PLANNING PROCESS 1.1 BACKGROUND 0 1.2 INTRODUCTION 0 1.3 LEGAL FRAMEWORK FOR IDP REVIEW 0 SECTION 2: PHASE I: ANALYSIS 2.1 SPATIAL ANALYSIS 0 2.2 SOCIO ECONOMIC ANALYSIS 0 2.3 ENVIRONMENTAL ANALYSIS 0 2.4 INSTITUTIONAL ANALYSIS 0 2.5 TABLES OF RE-PRIORITIZATION 0 2.6 IN-DEPTH ANALYSIS OF PRIORITY ISSUES 0 SECTION 3: PHASE II: DEVELOPMENTAL STRATEGIES AND OBJECTIVES 0 SECTION 4: PHASE III: PROJECTS PROPOSALS 0 SECTION 5: APPROVAL 0 ANNEXURES: A: MUSINA LOCAL MUNICIPALITY BUDGET SUMMARY (DRAFT) 0 ANNEXURES: B: SECTOR PLANS 0 ANNEXURES: C: ORGANISATIONAL STRUCTURE 0 ANNEXURES: D: SECTOR DEPARTMENTS PLANS 0 MUSINA IDP 2006/07 ANALYSIS REVIEW OUR VISION “VEHICLE OF AFFORDABLE QUALITY SERVICES AND STABILITY THROUGH SOCIO-ECONOMIC DEVELOPMENT AND COLLECTIVE LEADERSHIP” OUR MISSION “TO BE A COMMUNITY DRIVEN MUNICIPALITY WITH A DEVELOPING AND ADAPTING INFRASTRUCTURE, SERVING ALL PEOPLE IN A FOCUSED EFFICIENT AND ACCOUNTABLE MANNER” SECTION 1: REVIEW PLANNING PROCESS 1.1 BACKGROUND Musina Local Municipality was established in terms of the Municipal structures Act, 117 of 1998, which provides for the establishment of municipalities, their categories, competencies powers and functions. The townships of Musina and Musina-Nancefield comprises 11 000 ha in extent and is situated in the Vhembe district of the Limpopo province and within the magisterial district of Musina. The municipality is situated approximately 15 km to the south of the Limpopo River, which forms the international boundary with Zimbabwe. The international border post is Beit Bridge. The municipality owns the farm portions Vogelenzang 3MT and Messina 4MT and the Remainders of the farms Maryland 1MT and Tempelhof 150 MS and Artonvilla 7MT located adjacent to the Limpopo River. The population figures for the urban areas of Musina is calculated at approximately 25 000 in 2001 and 40 826 for the whole municipal area of the Musina municipality. The number of households are estimated at 6042 with the major languages spoken are Tshivenda, Xitsonga, Sepedi, Afrikaans and English. 1.2 INTRODUCTION In 2001 Musina local municipality produced its first IDP as required by the Municipal systems Act. The 2001 IDP document was aimed at guiding the municipality as a tool for speeding –up service delivery. The document serves as a 5-year strategic plan for council in addressing the service backlogs. The municipality is reviewing its five-year plan for the last time during its term of office as council. The municipal systems Act 2000 section 26(c) (Act No. 32 of 2000) stipulates that an integrated Development Plan must reflect, “the council’s development priorities and objectives for its elected term, including its local economic development aims and its internal transformation needs”. The Musina local municipality is engaged in a process of assessing its performance and undertaking an annual review of the IDP as to: Effect immediate, appropriate changes in service delivery and management of resources. Identify and strive to overcome major or systematic blockages, and Guide future planning on developmental objectives and resource usage. 1.3 LEGAL FRAMEWORK FOR IDP REVIEW AND PMS In accordance with the legislative requirements, the current Council is presently undertaking its last IDP review. After the next municipal election which is due early in 2006, the next Council will be required to develop a five year Integrated Development Plan which will guide it for its term of office of five years. This Integrated Development Plan must be reviewed annually. The new council is under no obligation to continue with the already existing IDP as developed by the current Council. The Local Government Municipal Finance Management Act, Act 56 of 2003, Chapter, 4, sections 17 and 21, determines that when an annual budget is tabled in terms of section 16(2), it must be accompanied by measurable performance objectives for revenue from each source and for each vote in the budget, taking into account the municipality’s Integrated Development Plan. Section 21(1) further provides that the Mayor of a municipality must: a) Coordinate the processes for preparing the annual budget and for reviewing the municipality’s Integrated Development Plan and budget-related policies to ensure that the tabled budgetary provisions of the Integrated Development Plan and budget-related policies are mutually consistent and credible. b) At least 10 months before the start of the budget year, table in the municipal council a time schedule outlining key deadlines for: i) The preparation, tabling and approval of the annual budget, ii) The annual review of: The Integrated Development Plan in terms of Section 34 of the Municipal Systems Act, Act 32 of 2000, and Budget-related policies, iii) The tabling and adoption of any amendments to the Integrated Development Plan and budget-related policies. c) Section 21 (2), determined that when preparing the annual budget the Mayor must: i) Take into account the municipality’s IDP, and ii) Take all reasonable steps to ensure that the municipality revises the IDP in terms of Section 34 of the Municipal systems Act, Act 32 of 2000, taking into account realistic revenue and expenditure provisions for future years. (MTEF). In addition to the requirement that every municipality should compile an IDP, the Municipal Systems Act, Act 32 of 2000, (hereafter referred to as the MSA ) further requires that the IDP is implemented, and its performance monitored and evaluated. Thus, Municipal Council must: a) Review its integrated development plan annually, in accordance with an assessment of its performance measurement in terms of Section 41, and b) May amend its IDP to the extent that changing circumstances so demand, in accordance with a prescribed process. Since the adoption of the IDP for the Musina Local Municipality in 2002 the Musina Local Municipality has complied with the abovementioned legislative requirements in respect of review and adoption of the IDP. INSTITUTIONAL RE-ORIENTATION The effective implementation of the IDP requires pro-active structuring of the Human as well as financial resources of the municipality to ensure that the principle of integration, holistic thinking and strategic management is maintained. Serious attention has been given to addressing the human resources shortages that was experienced in the past. It is, however, important that the existing organizational capacity, whether human resources or financial, be continuously monitored in terms of the Performance Management System, to ensure that the developmental objectives of the IDP is achieved. Apart from the policies that have been adopted previously, further realistic policies need to be developed to ensure effective and efficient delivery of service. The community must be part of the decision-making and planning processes of the municipality. Some institutional issues that still need to be addressed are as follows: • Development of further new policies and by-laws as required either by developmental needs or by legislation; • Job evaluations to be done to ensure effective and realistic measuring of performance management, which is linked to the IDP; • Development of a skills development plan, which must be incorporated into the Workplace Skills Plan required by the Skills Development legislation, to ensure that employees are capacitated to achieve the developmental objectives of the municipality; • Improve the community participatory processes; • Sustain ward committee structures; • Review the organizational design annually; Structures that constitute the municipality can be categorized into the following three components: • Administrative • Political • Community. a) ADMINISTRATION The Municipal Manager, Managers (as Heads of Departments), Section Heads. The Municipal Manager is head of the IDP, The Technical manager is delegated authority to co-ordinate. The IDP Steering Committee and Representative Forum ensure that the IDP process is implemented. All Managers and Section Heads form part of the IDP Steering Committee. Managers and specific identified stakeholders from the community form part of the IDP Representative Forum. b) POLITICAL The municipality has a Plenary System with Ward Committees. The council consists of 9 councillors, of which one is elected as Mayor. A Financial Committee assists the Council in the consideration of financial issues. The Council, together with Ward Committees spearheads the IDP process on political level. c) COMMUNITY The IDP Representative Forum and ward committees carry the mandate for public participation at community level. The abovementioned structures, especially the ward committees and representative forum stakeholders constantly require mentorship and revival to ensure information sharing and co-operative execution of the functions for the realization of the IDP. To this effect, the PIMS center engages in the process of building capacity to all IDP stakeholders through training of IDP Steering Committees, Councillors, Ward Committees and all stakeholders. The hand-on support of the PIMS Center adds value to the IDP process of the Musina Local Municipality. PROCESS OVERVIEW IDP 2006/2007 REVIEW PLAN OF MEETINGS PREPARATION PHASE DATE VENUE TIME MEETING TITLE 24 AUGUST 2005 RECREATION HALL 12H00 STEERING COMMITTEE 07 SEPTEMBER 2005 RECREATION HALL 09H00 STEERING COMMITTEE 14 SEPTEMBER 2005 NANCEFIELD BOARDROOM 18H00 REP. FORUM 30 SEPTEMBER 2005 COUNCIL CHAMBERS 18H00 COUNCIL