MINUTES REGULAR MEETING BOARD OF REGENTS THE TEXAS A&M UNIVERSITY SYSTEM HELD IN COLLEGE STATION, TEXAS April 29, 2015 (Approved September 3, 2015) TABLE OF CONTENTS MINUTES OF THE MEETING OF THE BOARD OF REGENTS April 29, 2015 CONVENE ................................................................................................................................................................... 1 ELECTION OF OFFICERS .......................................................................................................................................... 1 MINUTE ORDER 066-2015 ELECTION OF MR. CLIFTON L THOMAS AS CHAIRMAN OF THE BOARD OF REGENTS, THE TEXAS A&M UNIVERSITY SYSTEM ..................................................................................... 2 MINUTE ORDER 067-2015 ELECTION OF MS. ELAINE MENDOZA AS VICE CHAIRMAN OF THE BOARD OF REGENTS, THE TEXAS A&M UNIVERSITY SYSTEM ................................................................. 2 RECESS TO EXECUTIVE SESSION ........................................................................................................................... 2 RECONVENE IN OPEN SESSION AND RECESS ...................................................................................................... 2 RECONVENE .............................................................................................................................................................. 3 CHAIRMAN’S REMARKS .......................................................................................................................................... 3 INVOCATION ............................................................................................................................................................. 4 STUDENT REGENT’S REMARKS ............................................................................................................................. 5 CHANCELLOR’S REMARKS ..................................................................................................................................... 5 RECESS ....................................................................................................................................................................... 5 RECONVENE .............................................................................................................................................................. 5 REPORT FROM THE COMMITTEE ON AUDIT ........................................................................................................ 5 REPORT FROM THE COMMITTEE ON ACADEMIC AND STUDENT AFFAIRS .................................................... 6 REPORT FROM THE COMMITTEE ON FINANCE .................................................................................................... 6 REPORT FROM THE COMMITTEE ON BUILDINGS AND PHYSICAL PLANT ...................................................... 6 MINUTE ORDER 068-2015 (ITEM 1) APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR PRE-CONSTRUCTION AND CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE CAMPUS WATER SYSTEMS IMPROVEMENTS PROJECT (2-2015), COLLEGE STATION, TEXAS, TEXAS A&M UNIVERSITY .............................................................................. 7 MINUTE ORDER 069-2015 (ITEM 2) APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR PRE-CONSTRUCTION AND CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE AGRONOMY ROAD ELECTRICAL SUBSTATION CAPACITY UPGRADE PROJECT (4-2015), COLLEGE STATION, TEXAS, TEXAS A&M UNIVERSITY ........................... 7 MINUTE ORDER 070-2015 (ITEM 3) APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR PRE-CONSTRUCTION AND CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE FY15 UTILITY PRODUCTION UPGRADE PROJECT (1-2015), COLLEGE STATION, TEXAS, TEXAS A&M UNIVERSITY .............................................................................. 8 MINUTE ORDER 071-2015 (ITEM 4) APPROVAL TO AMEND THE FY 2015-FY 2019 TEXAS A&M UNIVERSITY SYSTEM CAPITAL PLAN TO ADD THE ENERGY CONSUMPTION REDUCTION PROJECT – PHASE IV (5-2015) WITH A FISCAL YEAR 2015 START DATE AND APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR PRE-CONSTRUCTION AND CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION FOR THE ENERGY CONSUMPTION REDUCTION PROJECT – PHASE IV, COLLEGE STATION, TEXAS, TEXAS A&M UNIVERSITY ................................................................................................................................ 9 MINUTE ORDER 072-2015 (ITEM 5) APPROVAL TO AMEND THE FY 2015-FY 2019 TEXAS A&M UNIVERITY SYSTEM CAPITAL PLAN TO ADD THE ENERGY CONSUMPTION REDUCTION PROJECT – PHASE V (6-2015) WITH A FISCAL YEAR 2015 START DATE AND APPROVAL OF THE PROJECT SCOPE AND BUDGET, APPROPRIATION FOR PRE-CONSTRUCTION AND CONSTRUCTION SERVICES, AND APPROVAL FOR CONSTRUCTION OF THE ENERGY CONSUMPTION REDUCTION PROJECT – PHASE V, COLLEGE STATION, TEXAS, TEXAS A&M UNIVERSITY ............................................................................................................................... 10 Table of Contents – April 29, 2015 Page ii of v MINUTE ORDER 073-2015 (ITEM 6) APPROVAL OF REVISIONS TO SYSTEM POLICY 51.01 (CAPITAL PLANNING), THE TEXAS A&M UNIVERSITY SYSTEM .............................................................. 10 MINUTE ORDER 074-2015 (ITEM 7) APPROVAL OF REVISION TO SYSTEM POLICY 51.04 (DELEGATIONS OF AUTHORITY ON CONSTRUCTION PROJECTS), THE TEXAS A&M UNIVERSITY SYSTEM ....................................................................................................... 10 MINUTE ORDER 075-2015 (ITEM 8) AUTHORIZATION TO EXECUTE A GRAZING LEASE COVERING APPROXIMATELY 548 ACRES ON THE CAMPUS OF TEXAS A&M UNIVERSITY-CENTRAL TEXAS, TEXAS A&M UNIVERSITY-CENTRAL TEXAS ................ 11 MINUTE ORDER 076-2015 (ITEM 9) AUTHORIZATION TO LEASE 400 BEDROOMS IN THE GROVE APARTMENTS LOCATED IN STEPHENVILLE, ERATH COUNTY, TEXAS, TARLETON STATE UNIVERSITY .................................................................................................................... 11 MINUTE ORDER 077-2015 (ITEM 10) AUTHORIZATION TO GROUND LEASE APPROXIMATELY 55 ACRES OF LAND, MORE OR LESS, IN BRAZOS COUNTY, TEXAS, AND ADOPTION OF FINDINGS REGARDING ADDITIONAL STUDENT HOUSING, TEXAS A&M UNIVERSITY ........................ 11 MINUTE ORDER 078-2015 (ITEM 11) AUTHORIZATION TO EXECUTE A GROUND LEASE AND A BUILDING LEASE IN SUPPORT OF THE FIXED BASED OPERATIONS OPERATING AGREEMENT AND AIRPORT OPERATIONS MANAGEMENT AGREEMENT COVERING AIRPORT OPERATIONS AT EASTERWOOD AIRPORT, TEXAS A&M UNIVERSITY ................................... 12 ADDITIONAL ITEMS CONSIDERED BY THE BOARD ........................................................................................... 12 MINUTE ORDER 079-2015 (ITEM 16) AUTHORIZATION FOR THE PRESIDENT TO NEGOTIATE AND EXECUTE AN EMPLOYMENT CONTRACT WITH HEAD FOOTBALL COACH WILLIE SIMMONS, PRAIRIE VIEW A&M UNIVERSITY ................................................................................ 13 MINUTE ORDER 080-2015 (ITEM 17) APPOINTMENT OF DR. PAMELA R. MATTHEWS AS DEAN OF THE COLLEGE OF LIBERAL ARTS, TEXAS A&M UNIVERSITY ................................................. 13 MINUTE ORDER 081-2015 (ITEM 18) APPOINTMENT OF MR. RANDY RIKEL AS VICE PRESIDENT FOR BUSINESS AND FINANCE, WEST TEXAS A&M UNIVERSITY ............................... 13 CONSENT AGENDA ITEMS ..................................................................................................................................... 13 MINUTE ORDER 082-2015 (ITEM C-1) APPROVAL OF ACADEMIC TENURE, APRIL 2015, PRAIRIE VIEW A&M UNIVERSITY ................................................................................................................. 14 MINUTE ORDER 083-2015 (ITEM C-2) APPROVAL OF NEW MASTER OF ARTS IN COMMUNICATION STUDIES DEGREE PROGRAM, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TARLETON STATE UNIVERSITY .................................................................................................................... 14 MINUTE ORDER 084-2015 (ITEM C-3) APPROVAL OF NEW MASTER OF SCIENCE IN ATHLETIC TRAINING DEGREE PROGRAM, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TARLETON STATE UNIVERSITY ..................... 14 MINUTE ORDER 085-2015 (ITEM C-4) APPROVAL OF ACADEMIC TENURE, APRIL 2015, TARLETON STATE UNIVERSITY .................................................................................................................... 15 MINUTE ORDER 086-2015 (ITEM C-5) GRANTING OF FACULTY DEVELOPMENT LEAVE FOR FY 2016, TARLETON STATE UNIVERSITY ..................................................................................................... 15 MINUTE ORDER 087-2015 (ITEM C-6) APPROVAL OF NEW UNIVERSITY PROCEDURE 12.02.99.L1.01, INSTITUTIONAL PROCEDURES FOR IMPLEMENTING TENURE, TEXAS A&M INTERNATIONAL UNIVERSITY ............................................................................................... 15 MINUTE ORDER 088-2015 (ITEM C-7) APPROVAL OF ACADEMIC TENURE, APRIL 2015, TEXAS A&M INTERNATIONAL UNIVERSITY ............................................................................................... 15 MINUTE ORDER 089-2015 (ITEM C-8) APPROVAL OF TWO NEW GRADUATE DEGREE PROGRAMS WITH A MAJOR IN ASTRONOMY, AND AUTHORIZATION TO REQUEST APPROVAL FROM THE TEXAS HIGHER EDUCATION COORDINATING BOARD, TEXAS A&M UNIVERSITY ........... 16 MINUTE ORDER 090-2015 (ITEM C-9) ESTABLISHMENT OF THE CENTER