TEXAS LOTTERY COMMISSION REQUEST FOR QUALIFICATIONS FOR OUTSIDE COUNSEL INTELLECTUAL PROPERTY LEGAL SERVICES June 24, 2015, 4:00 P.M. Central Time Request for Qualifications No. 362-15-0004 PAGE i TABLE OF CONTENTS 1 GENERAL INFORMATION .............................................................................................................................. 1 1.1 PURPOSE ....................................................................................................................................................... 1 1.2 SCOPE OF LEGAL SERVICES ................................................................................................................................. 2 1.3 OUR VISION AND MISSION ................................................................................................................................ 2 1.4 OUR CORE VALUES .......................................................................................................................................... 2 1.5 SCHEDULE OF EVENTS ....................................................................................................................................... 3 1.6 SUCCESSFUL PROPOSER’S / LOTTERY RELATIONSHIP ............................................................................................... 4 1.7 PROCUREMENT AUTHORITY ............................................................................................................................... 4 1.8 PROPOSALS SUBJECT TO THE TEXAS PUBLIC INFORMATION ACT ................................................................................ 4 1.9 MISUNDERSTANDING OR LACK OF INFORMATION ................................................................................................... 5 1.10 REJECTION OF PROPOSALS AND CANCELLATION OF RFQ .......................................................................................... 5 1.11 OWNERSHIP OF PROPOSALS ............................................................................................................................... 5 1.12 INCURRED EXPENSES ........................................................................................................................................ 5 1.13 PROPOSAL TENURE .......................................................................................................................................... 6 1.14 NO TEXAS LOTTERY OBLIGATIONS ....................................................................................................................... 6 1.15 SUCCESSFUL PROPOSER’S OBLIGATIONS ............................................................................................................... 6 1.16 CAPTIONS ...................................................................................................................................................... 6 1.17 SURVIVAL ....................................................................................................................................................... 6 1.18 PARTS INCORPORATED ...................................................................................................................................... 6 2 PROPOSAL PROCESS ..................................................................................................................................... 7 2.1 CONTACT PERSON ........................................................................................................................................... 7 2.2 PROHIBITION AGAINST UNAUTHORIZED CONTACT .................................................................................................. 7 2.3 PRE-PROPOSAL CONFERENCE ............................................................................................................................. 7 2.4 INQUIRIES ...................................................................................................................................................... 8 2.5 SUBMISSION OF PROPOSAL ................................................................................................................................ 8 2.6 RESPONSE FORMAT & CONTENTS ....................................................................................................................... 9 2.7 LETTER OF TRANSMITTAL................................................................................................................................... 9 2.8 EXECUTIVE SUMMARY .................................................................................................................................... 10 2.9 PROPOSER’S CONTRACTING AUTHORITY ............................................................................................................. 10 2.10 MULTIPLE PROPOSALS .................................................................................................................................... 10 2.11 CHANGES, MODIFICATIONS AND CANCELLATION .................................................................................................. 11 2.12 UPDATES TO INFORMATION SUPPORTING A PROPOSAL ......................................................................................... 11 2.13 ADDITIONAL INFORMATION ............................................................................................................................. 11 2.14 PROPOSAL EVALUATION AND CONTRACT AWARD ................................................................................................ 11 2.15 SITE VISITS AND/OR ORAL PRESENTATIONS ......................................................................................................... 12 2.16 PROTEST PROCEDURE ..................................................................................................................................... 12 3 CONTRACTUAL TERMS AND CONDITIONS ................................................................................................... 13 3.1 INTRODUCTION ............................................................................................................................................. 13 4 REQUIRED INFORMATION .......................................................................................................................... 14 4.1 QUALIFICATIONS ........................................................................................................................................... 14 4.2 EXPERIENCE OF PERSONNEL ............................................................................................................................. 14 4.3 PROPOSER REFERENCES .................................................................................................................................. 15 4.4 PROPOSER’S CONTACT PERSON ........................................................................................................................ 15 4.5 CONFLICT OF INTEREST ................................................................................................................................... 15 4.6 FINANCIAL SOUNDNESS .................................................................................................................................. 16 REQUEST FOR QUALIFICATIONS FOR TABLE OF CONTENTS OUTSIDE COUNSEL INTELLECTUAL PROPERTY LEGAL SERVICES PAGE ii 4.7 BACKGROUND INVESTIGATIONS ........................................................................................................................ 17 5 HISTORICALLY UNDERUTILIZED BUSINESS (HUB) PARTICIPATION ............................................................... 20 ATTACHMENT A PROPOSER’S COMMITMENT ..................................................................................................... 21 ATTACHMENT B FINANCIAL COMMITMENT AND RESPONSIBILITY ...................................................................... 22 ATTACHMENT C V.T.C.A., GOVERNMENT CODE §466.155 ................................................................................... 23 ATTACHMENT C-1 BACKGROUND INFORMATION CERTIFICATION ...................................................................... 25 ATTACHMENT D TEXAS LOTTERY COMMISSION VENDOR BACKGROUND INVESTIGATION FORM ....................... 26 ATTACHMENT D-1 VENDOR BACKGROUND INVESTIGATION CERTIFIED LIST OF VENDOR PRINCIPALS ................ 29 ATTACHMENT D-2 VENDOR BACKGROUND INVESTIGATION CERTIFIED LIST OF CONTRACTUALLY DEFINED VENDOR PRINCIPALS ........................................................................................................................................... 30 ATTACHMENT D-3 VENDOR EMPLOYEE BACKGROUND INVESTIGATION LIST ...................................................... 31 ATTACHMENT D-4 CONSENT TO BACKGROUND INVESTIGATION AND RELEASE OF PERSONAL INFORMATION ... 32 ATTACHMENT E SCORING MATRIX ...................................................................................................................... 33 ATTACHMENT F OUTSIDE COUNSEL CONTRACT .................................................................................................. 34 ATTACHMENT G SAMPLE TLC INTELLECTUAL PROPERTY ..................................................................................... 54 REQUEST FOR QUALIFICATIONS FOR TABLE OF CONTENTS OUTSIDE COUNSEL INTELLECTUAL PROPERTY LEGAL SERVICES PAGE I _____________________________________________________________________________ GLOSSARY OF TERMS This Glossary assigns definitions to the listed terms. The definition given to a term listed in this Glossary applies whenever the term appears in this Request for Qualifications