ARCHDIOCESE OF ST. LOUIS For Offices and Agencies EMPLOYEE HANDBOOK June 1, 2017 MISSION STATEMENT As Catholics in the Archdiocese of St. Louis, in communion with the Bishop of Rome, we are called by our Lord Jesus Christ to be His Church and live His Gospel. With joy, we strive to fulfill our Baptismal calling by prayer and worship, teaching and showing our faith, serving others, and fostering unity in diversity. Guided by the Holy Spirit, we commit ourselves to the responsible stewardship of all God’s gifts. CARDINAL RIGALI CENTER 20 ARCHBISHOP MAY DRIVE ST. LOUIS, MISSOURI 63119 P) 314.792.7841 F) 314.792.7842 WWW.ARCHSTL.ORG ARCHDIOCESE OF ST. LOUIS OFFICE OF THE ARCHBISHOP Dear Employee of the Archdiocese of St. Louis, Thank you for your service as an employee of the Archdiocese of St. Louis. As a member of our Archdiocesan staff, you belong to a team of dedicated women and men who minister to God’s people in the 11 counties that make up our Archdiocese. Together, using a Ministry Team Model that emphasizes accountability, collaboration and unity, we carry out the command of Christ to love our neighbor and serve all those in need. Our Mission is to proclaim the Gospel in our actions and our words. Your service directly contributes to fulfilling this mission. As my co-worker, you serve Christ in His people. I hope your work will be challenging, rewarding and enjoyable. I urge you to place your daily responsibilities in the hands of our Lord and to pray that the Holy Spirit will guide you in faithfully carrying out your work. The purpose of this employee handbook is to acquaint you with the Archdiocese of St. Louis and inform you of the present policies, practices, procedures and benefits, which may apply to you as a member of one of our Archdiocesan office or agency staffs. We trust that in your work with us you will experience personal development and spiritual growth. May God bless you and your service of His Church. Sincerely yours in Christ, Most Reverend Robert J. Carlson Archbishop of St. Louis TABLE OF CONTENTS MISSION STATEMENT .................................................................................................. preface WELCOME LETTER FROM THE ARCHBISHOP ..................................................... preface LIST OF OFFICES AND AGENCIES ...................................................................................... 1 HISTORY OF THE ARCHDIOCESE OF ST. LOUIS ........................................................... 3 WITNESS STATEMENT ............................................................................................................ 4 IMPLEMENTATION OF THIS WITNESS STATEMENT ................................................... 5 SAFE ENVIRONMENT PROGRAM COMPLIANCE........................................................... 6 INTRODUCTION........................................................................................................................ 7 PURPOSE OF THIS HANDBOOK ............................................................................................ 8 Nature Of Employment .................................................................................................... 9 Equal Employment Opportunity ..................................................................................... 9 EMPLOYMENT POLICIES AND PRACTICES ................................................................... 10 Employee Classifications ................................................................................................. 10 Nepotism .......................................................................................................................... 11 Payroll Periods ................................................................................................................. 11 Employee Self-Service ..................................................................................................... 11 Overtime ........................................................................................................................... 12 Service Date ..................................................................................................................... 12 Work Schedules .............................................................................................................. 12 Breaks And Meal Periods .............................................................................................. 13 Payroll Deductions .......................................................................................................... 13 Safe Harbor Policy .......................................................................................................... 13 Absences/Tardiness ........................................................................................................ 14 Personnel Records .......................................................................................................... 14 Status Changes ................................................................................................................ 14 Internal Transfer Policy .................................................................................................. 14 Separation From Employment ....................................................................................... 15 Final Paycheck ................................................................................................................. 15 Procedures For Appealing Discharge ............................................................................ 15 STANDARDS OF CONDUCT .................................................................................................. 16 i Harassment Including Sexual Harassment .................................................................. 16 Weapons Policy ................................................................................................................ 17 Violence Prevention ......................................................................................................... 18 Data and Communications Network Usage Policies ................................................... 18 Archdiocese of St. Louis IT Survival Guide .................................................................. 19 Mobile Device/Cell Phone Use ........................................................................................ 19 Drug And Alcohol Abuse ............................................................................................... 19 Smoking ........................................................................................................................... 20 Confidentiality ................................................................................................................ 20 Inspections ....................................................................................................................... 20 Our Expectations ............................................................................................................ 21 Performance Standards ................................................................................................. 21 Whistleblower Policy ....................................................................................................... 22 Conflict Resolution ......................................................................................................... 23 Performance Appraisal ................................................................................................... 23 BENEFITS ................................................................................................................................... 24 Benefit Summary Plan Descriptions ............................................................................. 24 Employee Benefit Eligibility Threshold and Waiting Periods ................................... 25 Employee Benefits ......................................................................................................... 26 Health Insurance Plan ................................................................................................... 26 Prescription ........................................................................................................ 26 Dental .................................................................................................................. 26 Basic Life and AD&D Insurance ................................................................................... 27 Voluntary Life Insurance .............................................................................................. 27 Long Term Disability Insurance ................................................................................... 27 Retirement Plan 403(b) ................................................................................................. 27 Adoption Assistance Program ...................................................................................... 28 Employee Assistance Plan (EAP) ................................................................................. 28 Flexible Spending Account (FSA) ................................................................................ 28 Professional Growth ...................................................................................................... 29 Social Security and Medicare ........................................................................................ 29 Workers’ Compensation ..............................................................................................