GLOUCESTER COUNTY SCHOOL BOARD OCTOBER 14, 2014, MONTHLY MEETING AGENDA 5:30 pm – Closed Meeting - Conference Room A135 7:00 pm – Open Meeting - Auditorium The Thomas Calhoun Walker Education Center 6099 T.C. Walker Road, Gloucester, VA 23061 I. Call to Order and Roll Call – Mr. Randy Burak, Chair and Mr. John Hutchinson, Acting Clerk – Action II. Call for Closed Meeting – Mr. Burak – Action - Pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711, (A), Subsection 1, for the discussion of personnel matters (monthly appointments, resignations, etc. and discussion of the Superintendent’s contract); and Subsection 2, for the discussion of student personnel matters (requests for religious exemption) III. Return to Open Meeting/Certification of Closed Meeting – Mr. Burak and Ms. Betty Jane Duncan, Deputy Clerk – Action - Board to reconvene into open session and certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in subsection A of Section 2.2-3711; and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. Note: Deputy Clerk to conduct poll vote on certification. IV. Moment of Silence and Pledge of Allegiance – Mr. Burak and Ms. Campbell Farina V. Personnel Items – Mr. Burak A. Approval of Monthly Personnel Appointments, Resignations, Etc. – Action B. Approval of Amendment (Vehicle Allowance) to Superintendent’s Contract – Action VI. Student Personnel Items – Mr. Burak A. Approval of Five (5) Requests for Religious Exemption – Action VII. Additions/Changes/Adoption of Agenda – Dr. Walter Clemons and Mr. Burak – Action VIII. Approval of Items Contained in the Consent Agenda – Mr. Burak – Action (By Poll Vote) A. Approval of Minutes of August 5, 2014, Special (3-Member Hearing) Meeting B. Approval of September 4, 2014, Special (Work Session) Meeting C. Approval of Minutes of September 9, 2014, Monthly Meeting D. Approval of Minutes of September 16, 2014, Special (Joint w/BOS) Meeting E. Approval of Average Route Mileage for 2014-2015 Supplement F. Approval of Policy Manual Update (1st/2nd Readings) 1. GBECA: Electronic Cigarettes (new) 2. KH: Public Gifts to the Schools (new) 3. ABA: Community Involvement in Decision-Making (revision) 4. GBC: Staff Ethics (revision) 5. GBJ: Staff Time Schedules (revision) 6. KGC: Use of Tobacco and Electronic Cigarettes on School Premises (revision) 7. IF-R: Program of Studies (revision) G. Informational Fundraisers Approved – July-September, 2014 H. Informational 2014-2015 Instructional Study Trips I. Informational Central Food Service Financial Report as of August 1, 2014 J. Informational Membership Report as of September 30, 2014 K. Informational Suspension Report for September, 2014 L. Informational Visiting Teachers Report for August/September, 2014 M. Informational Transportation Report for September, 2014 IX. Staff Presentations/Recognitions – Mr. Burak – Information A. Recognition of 2014 VSBA Media Honor Roll Nominees Submitted by School Board: 1. Ms. Kim Robins of Gloucester-Mathews Gazette Journal 2. WXGM Radio B. Proclamation of School Bus Safety Week – October 20-24, 2014, and GCPS Pupil Transportation Appreciation Day – October 22, 2014 C. Updates on Boards/Commissions – SB Members X. Citizens’ Comment Period – Mr. Burak (Speakers are asked to state their name, the district in which they reside and limit their remarks to 3-5 minutes, to be determined by the Chairperson) XI. Student Advisory Committee (SAC) Items – Ms. Farina XII. Superintendent’s Items – Dr. Clemons A. September 30, 2014, ADM – Information B. Comprehensive Plan Update/Reminder of Next Meeting Date – Wednesday, October 22, 2014, 7:00 pm @ the Thomas Calhoun Walker Education Center (Cafeteria) C. Security Grant Update – Information D. Update on WHRO – Information XIII. Instructional Items – Dr. Chuck Wagner A. Monthly Departmental Report – Information XIV. Human Resources Items – Dr. Juanita Smith A. Monthly Departmental Report – Information XV. Administrative Items – Mr. Hutchinson A. Monthly Departmental Report – Information XVI. Budget and Finance Items – Ms. Joanne Wright A. Monthly Departmental Report – Information B. Acceptance of Donations – Action C. Financial Reports: 1. FY’14 Year-End Report – Information 2. FY’14 Central Food Service Report – Information 3. October 1, 2014, Construction Financial Report – Information 4. October 1, 2014, HVAC/Roof Financial Report – Information XVII. School Board Members’ Items – SB Members A. VSBA Annual Convention – November 19-21, 2014 @ Doubletree by Hilton Williamsburg (The Clerk has registered all SB members except Mr. Andersen to attend) – Mr. Burak – Information B. Other matters as brought up by Board Members XVIII. Public Announcements – Mr. Burak – Information A. Gloucester High School Homecoming Parade/Football Game – Friday, October 17, 2014, 4:45 pm/7:00 pm, Main Street/GHS (respectively) B. GCPS 2014 United Way/Educational Foundation Campaign – Monday-Friday, October 20-31, 2014 C. GCPS Pupil Transportation Appreciation Day – Wednesday, October 22, 2014 D. Next GCPS Comprehensive Plan Meeting – Wednesday, October 22, 2014, 7:00 pm @ the Thomas Calhoun Walker Education Center (Cafeteria) E. Next Special Meeting (Work Session) – Thursday, October 23, 2014, 5:30 pm @ the Thomas Calhoun Walker Education Center (Auditorium) F. Last Day of 1st Quarter – Friday, October 31, 2014 G. Professional Day (Students Off) – Monday, November 3, 2014 H. Professional Day-Diversity/Election Day (Students Off) – Tuesday, November 4, 2014 I. First Day of 2nd Quarter – Wednesday, November 5, 2014 J. Next Monthly School Board Meeting – Tuesday, November 11, 2014, 7:00 pm @ the Thomas Calhoun Walker Education Center (Auditorium) XIX. Call for Adjournment – Mr. Burak - Action RECORDED MINUTES OF THE GLOUCESTER COUNTY SCHOOL BOARD GLOUCESTER, VIRGINIA August 5, 2014 A special meeting of the School Board Disciplinary Committee was held on Tuesday, August 5, 2014, at 8:00 a.m., at the Thomas Calhoun Walker Education Center, Gloucester, Virginia, for the purpose of holding two student personnel hearings. CALL TO ORDER AND ROLL CALL The meeting was called to order by John Hutchinson, Acting Clerk. Present were: Kimberly Hensley, Carla Hook and Anita Parker, School Board Members; T. Nathan Collins, Principal, Gloucester High School; Ginny Wilburn, Principal, Page Middle School; and Bryan L. Hartley, Director of Student Services. CALL FOR CLOSED SESSION At 8:17 a.m., a motion was made by Ms. Hensley, seconded by Mrs. Hook and unanimously approved to adjourn for a closed session, pursuant to Code of Virginia, 1950, as amended, Section 2.2-3711 (A), Subsection 2, for the discussion of two student personnel matters. RETURN TO OPEN SESSION At 9:05 a.m., a motion was made by Mrs. Hook, seconded Ms. Hensley, and unanimously adopted to reconvene the meeting into open session. A motion was made by Mrs. Hook and seconded by Ms. Hensley to certify that the Gloucester County School Board, while in closed session, discussed only public matters lawfully exempted from open meeting requirements provided in Subsection A of Section 2.2-3711 and that only public business matters that were identified in the motion convening the closed session were heard, discussed or considered. The motion was approved with a roll call vote as follows: Ms. Hensley Aye Mrs. Hook Aye Ms. Parker Aye STUDENT PERSONNEL MATTERS Ms. Hensley moved to approve the reinstatement of two students.* The motion was seconded by Mrs. Hook and the Acting Clerk polled the following vote: Ms. Hensley Aye Mrs. Hook Aye Ms. Parker Aye *- Records are maintained in the Office of Student Services on these matters. ADJOURNMENT At 9:10 a.m., there being no further business, a motion was made by Ms. Hensley, seconded by Mrs. Hook, and unanimously approved to adjourn the School Board Disciplinary Committee hearing of August 5, 2014, until the next monthly meeting scheduled for Tuesday, August 12, 2014, at 7:00 pm in the Auditorium of the Thomas Calhoun Walker Education Center, Gloucester, Virginia. END RHCB:mrc/dcg By: ______________________________________ George R. Burak, Chairperson ______________________________________ John E. Hutchinson, Acting Clerk RECORDED MINUTES GLOUCESTER COUNTY SCHOOL BOARD GLOUCESTER, VIRGINIA SEPTEMBER 4, 2014 A special work session meeting of the Gloucester County School Board was held on Thursday, September 4, 2014, in the Thomas Calhoun Walker Education Center auditorium. The Chairperson called the meeting to order at 5:30 pm. I. CALL TO ORDER AND ROLL CALL Roll call was taken by the Deputy Clerk, and the following persons were recorded as present: George R. (Randy) Burak, Chairperson, Troy M. Anderson, Carla B. Hook, Anita F. Parker, Charles B. Records, and Kevin M. Smith, Members; Walter R. Clemons, Ph.D., Superintendent of Schools; John E. Hutchinson, Assistant Superintendent for Administrative Services and Acting Clerk, and Charles A. Wagner, Ed.D, Assistant Superintendent for Instructional Services, and Betty Jane Duncan, Deputy Clerk. Kimberly (Kim) E. Hensley, Member, was absent at roll call and arrived at 5:32 pm. II. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE – Mr. Burak led those present in a moment of silence and the Pledge of Allegiance to the United States flag. III. PRESENTATION ON SCHOOL COUNSELING IN GLOUCESTER COUNTY PUBLIC SCHOOLS – School counselors Mr. Matt Lord (GHS), Ms. Mary Robinson (Achilles), and