Council MINUTES Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 11 December 2018, commencing at 1.00 pm PRESENT Mayor Mayor Dave Cull Deputy Mayor Cr Chris Staynes Members Cr David Benson-Pope Cr Rachel Elder Cr Christine Garey Cr Doug Hall Cr Aaron Hawkins Cr Marie Laufiso Cr Mike Lord Cr Damian Newell Cr Jim O'Malley Cr Conrad Stedman Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Simon Pickford (General Manager Community Services) Simon Drew (General Manager Infrastructure Services), Karilyn Canton (Senior In-House Legal Counsel), Graham McKerracher (Manager, Council Communications and Marketing), Richard Saunders (Group Manager Transport), Susan Lilley (Senior Transportation Planner), Sharon Bodeker (Team Leader Civic), Cara Paterson (Relationship Advisor Arts and Culture), Maria Ioannou (Corporate Policy Manager), Aalbert Rebergen (Biodiversity Officer) and Jemma Adams (CEO, Dunedin City Holdings). Governance Support Officer Lynne Adamson 1 OPENING PRAYER There was no opening prayer. 2 PUBLIC FORUM 2.1 South Dunedin Community Hub Craig Waterhouse (South Dunedin Business Association) withdrew from speaking at the public forum. Ordinary Council Minutes 11 December 2018 Page 1 of 7 3 APOLOGIES Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Accepts the apology from Cr Doug Hall for lateness. Motion carried (CNL/2018/143) 4 CONFIRMATION OF AGENDA Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Confirms the public part of the agenda with the following alterations: - In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (CNL/2018/144) 5 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CNL/2018/145) Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: a) Notes the Executive Leadership Team's Interest Register. Motion carried (CNL/2018/146) Ordinary Council Minutes 11 December 2018 Page 2 of 7 6 CONFIRMATION OF MINUTES 6.1 ORDINARY COUNCIL MEETING - 26 NOVEMBER 2018 Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 26 November 2018 as a correct record. Motion carried (CNL/2018/147) MINUTES OF COMMITTEES 7 FINANCE AND COUNCIL CONTROLLED ORGANISATIONS COMMITTEE - 20 NOVEMBER 2018 Moved (Cr Mike Lord/Cr Chris Staynes): That the Council: a) Notes minutes of the Finance and Council Controlled Organisations Committee meeting held on 20 November 2018. Motion carried (CNL/2018/148) 8 ECONOMIC DEVELOPMENT COMMITTEE - 20 NOVEMBER 2018 Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a) Notes of the minutes of the Economic Development Committee meeting held on 20 November 2018. b) Takes Part C items of the minutes of the Economic Development Committee held on Tuesday, 20 November 2018, in the non-public part of the meeting. Motion carried (CNL/2018/149) 9 TRAFFIC AND PARKING BYLAW SUBCOMMITTEE - 29 NOVEMBER 2018 Moved (Cr Andrew Whiley/Cr Jim O'Malley): That the Council: a) Notes the minutes of the Traffic and Parking Bylaw Subcommittee meeting held on 29 November 2018. Motion carried (CNL/2018/150) Ordinary Council Minutes 11 December 2018 Page 3 of 7 MINUTES OF COMMUNITY BOARDS 10 MOSGIEL-TAIERI COMMUNITY BOARD - 3 OCTOBER 2018 Moved (Cr Mike Lord/Cr Kate Wilson): That the Council: a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 3 October 2018. Motion carried (CNL/2018/151) REPORTS 11 DUNEDIN URBAN CYCLEWAYS PROGRAMME A report from Transport sought approval to submit the Dunedin Urban Cycleways preferred programme to the NZ Transport Agency (NZTA) for approval. The Group Manager Transport (Richard Saunders) and Senior Transportation Planner (Susan Lilley) spoke to the report and advised that evaluation undertaken had identified programme 8 as the preferred programme as it was most closely aligned with the strategic priorities of the investment partners. Mr Saunders and Ms Lilley responded to questions on the options provided and requirements necessary for NZTA funding. During discussion Cr Hall entered the meeting at 1.33 pm. Staff were thanked for the work undertaken on the cycleways programme. Moved (Cr Kate Wilson/Cr Aaron Hawkins): That the Council: a) Approves the Dunedin Urban Cycleways programme – programme 8 for submission to NZ Transport Agency. Motion carried (CNL/2018/152) with Cr Vandervis recording his vote against. 12 PROPOSED PARKING CHANGES - NOVEMBER 2018 A report from Transport appended the findings of the Bylaws Subcommittee on proposed changes to parking controls. The report noted that consultation had been undertaken in November and the Bylaws Subcommittee had considered the proposed changes, feedback received and submissions at a hearing held on 29 November 2018. The Group Manager Transport (Richard Saunders) spoke to the report and responded to questions. There was a discussion on the reduction of parks in the centre city and the need to ensure there was adequate and reliable public transport in place to encourage commuters to use this method of travel. As there were approximately 35,000 commuters travelling to the centre city from the south daily, the merits of trialling a commuter rail service was discussed. Ordinary Council Minutes 11 December 2018 Page 4 of 7 Moved (Cr Andrew Whiley/Cr Christine Garey): That the Council: a) Considers the recommendations of the Bylaws Subcommittee on proposed changes to parking. b) Approves the changes to parking controls that are shown in the Dunedin City Council's traffic and parking controls database, 11 December 2018 update, https://tinyurl.com/DCCParkingBylaw. c) Notes that all parking controls previously approved by Council and not shown as a change on the 11 December 2018 traffic and parking controls database, remain unchanged. d) Confirms the Traffic and Parking Bylaw in relation to state highways within Dunedin City pursuant to the most recent instrument of delegation received from NZTA on 10 December 2018. Motion carried (CNL/2018/153) with Cr Vandervis recording his vote against 13 DCC SUBMISSION: PROPOSED REGIONAL PEST MANAGEMENT PLAN AND BIOSECURITY STRATEGY A report from Corporate Policy sought approval for the submission on the proposed Regional Pest Management Plan (RPMP) and Biosecurity Strategy to be submitted to the Otago Regional Council (ORC). The General Manager City Services (Sandy Graham), Corporate Policy Manager (Maria Ioannou) and Biodiversity Officer (Aalbert Rebergen) spoke to the report and responded to questions. The submission was approved pending some minor changes to the pest list and responsibility for the removal of noxious weeds being the land occupier. It was agreed that the DCC and ORC needed to work together to achieve the city’s pest management goals. Moved (Cr David Benson-Pope/Cr Mike Lord): That the Council: a) Approves a DCC submission on the proposed Regional Pest Management Plan and Biosecurity Strategy to the Otago Regional Council. Motion carried (CNL/2018/154) 14 NOTICE OF MOTION - RAIN RADAR In accordance with Standing Order 26.1, an attached Notice of Motion had been received from Crs David Benson-Pope and Aaron Hawkins. Moved (Cr David Benson-Pope/Cr Aaron Hawkins): That the Council: a) Make urgent representations to the Meteorological Service and other agencies in respect of the installation of Rain Radar(s) for Dunedin city and the surrounding area. Motion carried (CNL/2018/155) Ordinary Council Minutes 11 December 2018 Page 5 of 7 RESOLUTION TO EXCLUDE THE PUBLIC Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely: General subject of Reasons for passing Ground(s) under Reason for the matter to be this resolution in section 48(1) for Confidentiality considered relation to each the passing of matter this resolution C1 Ordinary Council S7(2)(h) meeting - 26 The withholding of the . November 2018 - information is Public Excluded necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. C2 Economic Development . Committee - 20 November 2018 - Public Excluded C3 Dunedin City S7(2)(a) S48(1)(a) Holdings Group The withholding of the The public conduct Appointments and information is of the part of the Re-appointments necessary to protect meeting would be the privacy of natural likely to result in persons, including the disclosure of that of a deceased information for person. which good reason for withholding exists under section 7. C4 Arts Festival - S7(2)(i) S48(1)(a) Additional Funding The withholding of the The public conduct Request information is of the part of the necessary to enable meeting would be the local authority to likely to result in carry on, without the disclosure of prejudice or information for disadvantage, which good reason negotiations for withholding (including commercial exists under and industrial negotiations). section 7. This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.