ASHINGDON PARISH COUNCIL Clerk to the Council: Mrs Kelly Holland Tel: 01702 257457 33 Rowan Way Email: [email protected] Canewdon Essex SS4 3PD Minutes of the Parish Council Meeting held at Ashingdon and East Hawkwell Memorial Hall on Monday 7 th April 2014 at 7.30pm. Present: Chairman: Cllr. D. Constable Vice Chairman : Cllr. C. Turner Councillors: Cllr. R. Clark Cllr. S. Chittenden Cllr. N. Drayton-Thomas Cllr. G. Dryhurst Cllr. T. Flowers Cllr. S. Gunn Cllr. C. Parfitt Cllr. A. Powell Cllr. P. Shaw Officers Kelly Holland, Parish Clerk Members of press and public Two 14/1 Apologies for Absence None. 14/2 Minutes RESOLVED that (a) the minutes of the Parish Council meeting held on 3 rd March 2014 be approved as a correct record and signed by the Chairman; (b) the minutes of the Parish Council meeting held on 10 th March 2014 be approved as a correct record and signed by the Chairman; (c) the minutes of the planning meeting held on 17 th March 2014 be approved as a correct record and signed by the Chairman. 14/3 Progress Report 12/78 New site put forward by Rochford District Council, members considered this proposal later in the meeting. 12/288 Project progressing. 13/113 (a) Work completed, invoice received. 13/113 (c) Permission awaited from Essex County Council. 13/189 e A & J instructed to replace the lights. 13/208 Project will be actioned in 2014/15. 13/209 Quotations to be considered later in the meeting. 13/223 (a) Head of Environmental Services at Rochford District Council has been asked to pay the remaining 50%. 14/4 Declaration of Interests and Dispensations Cllr. N. Drayton-Thomas declared a personal interest in item 14/7(d) as he was a member of the rugby club. He took no part in the decision of the item. 14/5 Public participation session A representative of the Rochford Rugby Club under 16’s team presented the Parish Council with a photo of the team wearing their kit. Further to Standing Order 5a(vi), the order of business was changed, the Ashingdon fun day was considered next. 14/6 Ashingdon fun day Cllr. R. Clark arrived at the meeting, 7.36pm. The organiser of the fun day gave an update on the preparations and explained the projected income and expenditure for the event. He confirmed that his fees would not be taken until the event raises enough money to pay him, even if he ceases to arrange the fun day. 14/7 Finance Members received the schedule of payments for approval along with the bank reconciliation figures for February 2014. Members considered claiming on the insurance for the damage to the notice board in Brays Lane along with a grant application from Rochford Rugby Club under 15’s team for new shirts and shorts. RESOLVED that (a) the following payments/cheques be approved for payment and signed: Mrs K Holland (Clerk) Internet Banking £829.59 Mr A Bax (Litter Operative/Handyman) Internet Banking £151.50 Mr A Bax (expenses) 302020 £6.98 HMRC 302021 £341.99 Acumen Wages 302022 £48.00 J Prior 302023 £135.00 Cory Environmental Municipal Services Ltd 302024 £21.85 Hockley Landscapes 302025 £168.00 A & J Lighting Solutions 302026 £452.10 Ashingdon & East Hawkwell Memorial Hall 302027 £80.00 Paul Cordess 302028 £658.00 Save South Fambridge Campaign 302029 £1,020.00 CPRE 302030 £36.00 Open Spaces Society 302031 £45.00 (b) the bank reconciliation figures for February 2014 be approved and accepted; (c) the Parish Council do not claim on the insurance for the damage to the notice board in Brays Lane; (d) the Clerk contact neighbouring Parish Councils to ask what grant they had made to Rochford Rugby Club under 15’s team; (e) the grant application from Rochford Rugby Club under 15’s team be deferred to the next meeting of the Parish Council. 14/8 Planning A list of applications determined by the District Council during March 2014 was received. RESOLVED that (a) the District Council be informed of the comments as set out below the following applications:- (i) Application No: 14/00101/FUL Proposal: Construct vehicle crossover onto Ashingdon Road Location: 364 Ashingdon Road No objections (ii) Application No: 14/00129/FUL Proposal: Extend existing roof and construct first floor rear extension incorporating balcony. Alterations to windows/doors on west and east side elevations on ground floor element and new oak board cladding to ground and first floor elements Location: The Grange, Lower Road No objections providing the proposal meets Green Belt criteria by not exceeding 35 square metres. (iii) Application No: 14/00193/FUL Proposal: Demolish detached garage and construct two storey pitched roofed side extension Location: 6 Malvern Road No objections (b) the list of applications determined by the District Council in March 2014 be noted. 14/9 Highways/PROW/Environment/Transport/Street Lighting A transport update was received; members considered producing footpath leaflets along with a request from Hockley Parish Council regarding contributing to works on the path and barrier at Chestnut Close. Members also considered the proposal to re-route Arriva bus 7/8 to Rochford Train Station, quotations to clear the area in South Fambridge from the electricity sub-station to the post box, quotations to supply and install a new bench at the sea wall in South Fambridge as the old bench had been damaged and purchasing dog fouling stickers. RESOLVED that (a) the Parish Council agree in principle to the proposal to produce footpath leaflets; (b) further information be requested from Hockley Parish Council regarding the works on the path and barrier at Chestnut Close; (c) the Parish Council support the proposal to re-route every alternate Arriva bus 7/8 to Rochford Train Station; (d) Hockley Landscapes be instructed to clear the area in South Fambridge from the electricity sub-station to the post box at a cost of £220.00 ex VAT; (e) the Clerk ask the litter picker/handyman if he would like to plant and maintain the area in South Fambridge; (f) an insurance claim be made for the bench at the sea wall in South Fambridge; (g) a new bench be purchased for the sea wall in South Fambridge at a cost of £230.00 ex VAT; (h) Pleasure Pools be instructed to install the new bench at the sea wall at a cost of £145.00 ex VAT; (i) no dog fouling stickers be purchased. 14/10 Consultations Members considered the Rochford Area Action Plan Focussed Changes document and the timetable amendments to the mobile library. RESOLVED that (a) the following comments be submitted regarding the Rochford Area Action Plan Focussed Changes document; The Parish Council would suggest that the entrance to the parking bays in the market square revert back to previous years when the entrance was opposite Barclays Bank and the exit was opposite the dry cleaners. Members also suggest a box junction as you enter West Street from South Street. (b) no comments be submitted regarding the timetable amendments to the mobile library. 14/11 Garden Maintenance Contract Members reviewed the garden maintenance contract. RESOLVED that the current contractor continue with the contract for a further 6 months. 14/12 Skate Park The District Council officers believed that the skate park would be better suited nearer to Highcliff Drive and not by the tarmac area. The reasoning for the amendment was due mainly to emergency services accessing the site should there be an injury. A planning application was still required which meant that further block plans would be required at a cost of £67.00 ex VAT and an amendment would be needed to the noise assessment costing £595.00 ex VAT. RESOLVED that the Parish Council do not agree with the proposal to move the skate park and request the matter be referred to the Head of Environmental Services for decision. 14/13 Crime and Anti-Social Behaviour A report was received. 14/14 Reports from the representatives for outside committees (a) Ashingdon and East Hawkwell Memorial Hall - Cllr. P. Shaw; A report was received. (b) Rochford Hundred Association of Local Councils - Cllr. P. Shaw; No meeting had taken place. (c) Neighbourhood Action Panel - Cllr. T. Flowers; A report was received regarding recent incidents within the parish. (d) Ashingdon Fun day – Cllrs. R. Clark, T. Flowers and C. Parfitt A report had been received earlier in the meeting. (e) Community Safety Partnership – Cllr. R. Clark A report was received. (f) Cllr. S. Gunn be appointed as the Parish Council representative on the Wallasea Island Wild Coast Project Local Liaison Group 14/15 Training Requirements Further to minute 13/228, the District Council had advised that this not a mandatory session. Although Parish Councillors used to be invited to mandatory sessions, the numbers got too big and so it went to those who needed it for mandatory purposes, i.e. District Councillors only. 14/16 Items for next agenda Update on Malvern Road Best Kept Village Competition Speeding vehicles in Golden Cross Road 14/17 Date of next meeting The Annual Parish meeting is on Monday 12th May 2014 at 7.30pm. The Annual Parish Council Meeting is on Monday 12th May 2014 following the Annual Parish meeting. The meeting was closed at 9.15pm Chairman’s Signature Dated 12 th May 2014 .