SOUTH METRO FIRE RESCUE Special Board of Directors' Meeting May 18, 2020 9195 East Mineral Avenue, Centennial, CO I. SPECIAL BOARD MEETING – 6:00 P.M. – Via GoToMeeting Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/310437069 You can also dial in using your phone. United States: +1 (872) 240-3311 Access Code: 310-437-069 Join from a video-conferencing room or system. Dial in or type: 67.217.95.2 or inroomlink.goto.com Meeting ID: 310 437 069 Or dial directly: [email protected] or 67.217.95.2##310437069 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/310437069 A. MEETING CALL TO ORDER B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. NEW BOARD MEMBER WELCOME E. PUBLIC COMMENT Public Conduct at Meetings. Comments by members of the public shall be made only during the “Public Comment” portion of the meeting or a specified “Public Hearing,” and shall be limited to three minutes per individual and five minutes per group spokesperson unless additional opportunity is given at the Board’s discretion. Each member of the public wishing to speak shall identify themselves by name, address, and agenda item, if any, to be addressed. Disorderly conduct, harassment, or obstruction of or interference with meetings by physical action, verbal utterance, nuisance or any other means are prohibited. Such conduct may result in removal of person(s) responsible for such behavior from the meeting, a request for assistance from law enforcement, and criminal charges filed against such person(s). F. PRESENTATION 1. Accreditation Update – Scot Swindall G. CONSENT AGENDA Consent Agenda items are provided for study in the Board packets and introduced in the General Session for the Board's review. They can be adopted by a single motion. All resolutions and proposed actions must be read by title prior to a vote on the motion. Any Consent Agenda items may be removed at the request of a Director and heard separately or tabled. 1. N/A H. ACTION ITEMS 1. New Board Member Oath of Office – Already Completed 2. Termination of South Metro/Cunningham Fire Rescue Authority Creation and Pre-Inclusion Agreement (SMFRFPD) – Cole 3. Termination of South Metro/Cunningham Fire Rescue Authority Creation and Pre-Inclusion Agreement (CFPD) - Cole 4. March 2020 Financial Statements – Miskimins 5. Station 20 Storm Drainage Easement Agreement - Turner I. DISCUSSION ITEMS 1. Staff Salary Model/Structure – Baker J. INFORMATION ITEMS 1. Board Committee Updates • Fire Chief Performance • Salary & Benefits • Bylaws/Boardsmanship • Community Outreach K. EXECUTIVE SESSION (upon motion) L. NEXT MEETING Regular Board of Directors’ Meeting to be held on June 1, 2020, 6:00 p.m. at 9195 E. Mineral Avenue, Centennial, CO. M. ADJOURNMENT 2 P:BD Agenda 4501 Singer Court, Suite 180 Chantilly, VA 20151 (703) 691-4620 T (703) 961-0113 F www.cpse.org STATEMENT OF FINDINGS TO: Commission on Fire Accreditation International FROM: Dave Dauer DATE: April 4, 2020 SUBJECT: Review of the annual compliance report for South Metro Fire Rescue, Colorado. INTRODUCTION As the designated representative for the Center for Public Safety Excellence, Inc., I reviewed the Annual Compliance Report (ACR) for the South Metro Fire Rescue. The purpose was to review this ACR to ensure the agency has maintained compliance with all core competencies and document any changes that have occurred in the previous year. Finally, to evaluate the agencies performance data and strategic recommendations for improvements in accordance with the 8th Fire and Emergency Service Self- Assessment Manual (FESSAM). FINDINGS Agency Information Scot Swindall is the Accreditation Manager for the agency. The reviewer conducted a phone interview with the Accreditation Manager. The agency submitted an updated ACR. The information presented is well prepared and complete. CFAI Statement of Findings Page 2 Agency/Jurisdiction Description South Metro Fire Rescue (SMFR) is an all-hazards department that provides fire suppression, emergency medical response (including SWAT medics), technical rescue, hazardous materials response, aircraft rescue firefighting, dive rescue, wildland fire services, fire investigations, fire inspections, public education, community relations, and community risk reduction services. The previous ACR reported the agency had 20 stations, 510 members serving 311,427 residents in a 198 square-mile area. The agency now has 29 stations, 716 members, 540,222 residents, and covers a 288 square-mile area spanning three counties. The jurisdiction contains 12 municipalities including Aurora, Bow Mar, Castle Pines, Centennial, Cherry Hills Village, Columbine Valley, Foxfield, Greenwood Village, Lakewood, Littleton, Lone Tree, and the Town of Parker. The daily operations/line minimum is 145 per shift This is Annual Compliance Report number 4 for the department. The agency has a Class 1/10 ISO Rating. Agency/Jurisdiction Changes On January 1, 2019, the agency and the Littleton Fire Rescue (LFR) unified as a single organization that is recognized as the South Metro Fire Rescue Authority. The special district is managed by a twelve-member authority board. The 2019 inclusion of the LFR added emergency response services and programs to the City of Littleton, the former Littleton Fire Protection District, and the Highlands Ranch Metropolitan District. This increased the district population by approximately 228,000 residents and added an additional 89 square-miles. The inclusion of LFR added 141-line employees and 11 staff employees. Additionally, nine fire stations, a training facility, multiple apparatus including engines, towers, medic units, and staff vehicles were acquired. All stations, apparatus, and personnel have fully integrated and are measured in all data/performance reports and for 2019. Reconstruction of Fire Station 32 was completed in March of 2019 and the construction of new Fire Station 20 is scheduled to begin in late 2020. It is expected to be approximately 8,420 square feet and will provide additional coverage to the southwest portion of the district including the Backcountry wildland fire zone. The unification of the agencies expanded several special operations programs including dive, hazmat, tech rescue, and wildland fire services. The Fire Marshall’s Office increased staffing and has assigned two fire inspectors to each of the five battalion districts. Community Risk Reduction programs were expanded, and one dedicated Risk Reduction Specialist was assigned to each of the five battalion districts. The newly acquired portions of the former LFR District are now served by the advanced resource medic. CFAI Statement of Findings Page 3 The 2020 adopted budget for the agency is $148,820,106. The 2019 adopted budget was $139,480,814 compared to the 2018 actual budget of $101,862,301. Compliance with Core Competencies The agency indicates it is compliant with all 8th edition core competencies. The agency did submit exhibits for the listed 9th edition core competencies. A formal and documented appraisal process was implemented and maintained to ensure conformity to the requirements in the 9th edition FESSAM and Annual Compliance Report. Monthly and quarterly performance reports were generated, and regular updates were provided to the executive team and board of directors. The agency intends to utilize the CPSE TAP services to facilitate their strategic plan for the next accreditation cycle (2021-2026). The agency is developing a new Standards of Cover document and redefine planning zones in response to population growth and an increased service area. The agency is in the process of migrating toward compliance with the 9th edition of the FESSAM and is planning on coming before the commission. Compliance with Non-Core Competencies The agency documented and accepted all 15 specific recommendations and changes from the site visit report. For each recommendation the agency explained the status and a plan for improvement. Performance Monitoring The agency indicates is currently meeting the performance indicators 2D.8, 2D.9, and 2D.10. Exhibits were provided to support their efforts. Performance Tracking The agency has submitted performance data for Fire Suppression, EMS, Technical Rescue, ARFF, Dive Rescue, Wildland, and Hazardous Materials programs at the 90th Percentile Times for 2016 through 2019, which also included benchmark and baseline performance statements from the most recent self-assessment cycle. Also, the aggregate times from 2016-2019 was calculated. The reviewer had lengthy conversations with the accreditation manager concerning alarm processing times. The agency is still pursuing ways to capture all public safety answering point times, including PSAP-to-PSAP to more accurately portray call processing time Strategic Recommendations. CFAI Statement of Findings Page 4 Of the 12 strategic recommendations, all have been accepted and met with implementation or near implementation. Other Information The agency described issues and activities relating to the accreditation process. Exhibit List The agency submitted a comprehensive group of exhibits (59) to validate compliance with the accreditation process. All applicable exhibits were provided and verified. Verification Fire Chief Bob Baker signed the annual compliance report. CFAI Statement of Findings Page 5 CONCLUSION The South Metro Fire Rescue has demonstrated that it is in compliance with all stated standards and core competencies. The agency has begun