USAID KENYA SUPPORT FOR ORPHANS AND VULNERABLE CHILDREN IN NAIROBI AND COAST COUNTIES OF KENYA (NILINDE) QUARTERLY PROGRESS REPORT FEBRUARY 2016 This publication was produced for review by the United States Agency for International Development. It was prepared by Plan International USAID KENYA Support for Orphans and Vulnerable Children in Nairobi and Coast Counties of Kenya (Nilinde) FY 2015 Q2 PROGRESS REPORT October 1 – December 31, 2015 Award No: (AID-615-A-15-00005) Prepared for Rose Kerubo Mokaya, AOR United States Agency for International Development/Kenya C/O American Embassy United Nations Avenue, Gigiri P.O. Box 629, Village Market 00621 Nairobi, Kenya Prepared by Plan International USA 1255 23rd St. NW, Suite 300 Washington DC 20037 DISCLAIMER The authors’ views expressed in this report do not necessarily reflect the views of the United States Agency for International Development or the United States Government. I. EXECUTIVE SUMMARY .............................................................................................................................. 4 II. KEY ACHIEVEMENTS (Qualitative Impact) .......................................................................................... 5 III. ACTIVITY PROGRESS (Quantitative Impact) ....................................................................................16 IV. CONSTRAINTS AND OPPORTUNITIES .........................................................................................36 V. PERFORMANCE MONITORING .........................................................................................................36 VI. PROGRESS ON GENDER STRATEGY ..............................................................................................37 VII.PROGRESS ON ENVIRONMENTAL MITIGATION AND MONITORING .............................38 VIII. PROGRESS ON LINKS TO OTHER USAID PROJECTS .............................................................40 IX. PROGRESS ON LINKS WITH GOK AGENCIES ............................................................................40 X. PROGRESS ON USAID FORWARD ...................................................................................................40 XI. SUSTAINABILITY AND EXIT STRATEGY .......................................................................................41 XII. GLOBAL DEVELOPMENT ALLIANCE (if applicable) ....................................................................41 XIII. SUBSEQUENT QUARTER’S WORK PLAN ...................................................................................42 XIV. FINANCIAL INFORMATION ............................................................................................................43 XV. ACTIVITY ADMINISTRATION ..........................................................................................................46 XVI. INFORMATION FOR ANNUAL REPORTS ONLY .....................................................................46 XVII. GPS INFORMATION ..........................................................................................................................46 XVIII. SUCCESS STORY ...............................................................................................................................47 ANNEX I: BRANDING STRATEGY AND MARKING PLAN ............................................................48 ANNEX II: OTHERS ......................................................................................................................................49 USAID/KENYA Nilinde PROGRESS REPORT FOR YEAR 1Q1 FY 2015 i ACRONYMS AND ABBREVIATIONS AAC Area Advisory Council AMURT Ananda Marga Universal Relief Team AO USAID Agreement Officer AOR USAID Agreement Officer’s Representative APHIAplus AIDS, Population and Health Integrated Assistance Project CB Capacity building CBO Community-based organization CBT Community-based Trainer CCI Charitable Children Institutions CHIL Community Health Information Link CHV Community Health Volunteer CHW Community Health Worker CoP Chief of Party DATIM Data, Accountability, Transparency and Impact DCS Department of Children’s Services DO2 USAID Kenya’s Development Objective 2 ECCD Early Childhood Care and Development EMMP Environmental Monitoring and Mitigation Plan FP Family Planning GOK Government of Kenya HES Household Economic Strengthening HVA Household Vulnerability Assessment IBTCI International Business & Technical Consultants Inc. IDEWES Institute for Development and Welfare Services IMA IMA World Health JKF Jomo Kenyatta Foundation JOL Journey of Life KCBF Kenya Commercial Bank Foundation KENWA Kenya Network of Women with AIDS LIP Local Implementing Partner USAID/KENYA Nilinde PROGRESS REPORT FOR YEAR 1Q1 FY 2015 ii LKM Learning and Knowledge Management LOA Letter of Authorization MOCASO Mothers/Child with AIDS support Organization m2m mothers2mothers M&E Monitoring and Evaluation MIS Management Information System NGO Non-governmental organization NIP Nairobi Integrated Project NOFI Njiru Organic Farmers Integrated NCPWD National Council for Persons with Disabilities OLMIS OVC Longitudinal Management Information System OMB Office of Management and Budget OVC Orphans and Vulnerable Children PCC Progressive Care Coalition PEP Post-exposure Prophylaxis PEPFAR President’s Emergency Plan for AIDS Relief PPP Public Private Partnership PwP Prevention with Positives RFA Request for Application RGC Redeemed Gospel Church SI Strategic Information SILC Savings and Internal Lending Communities SJCC St. John Community Centre TRP Technical Resource Partners TOL Tree of Life USAID United States Agency for International Development USG United States Government VCO Volunteer Children’s Officer VSLA Village Savings and Loan Association WAD World AIDS Day USAID/KENYA Nilinde PROGRESS REPORT FOR YEAR 1Q1 FY 2015 iii I. EXECUTIVE SUMMARY This Quarterly Progress/Performance Report of Cooperative Agreement AID-615-A-15-00005 covers the period from October 1st, 2015 through to December 31st, 2015. The quarter consisted mostly of a continuation of project start-up activities including staffing, submission of the projects four key deliverables (Year 1 work plan, Monitoring and Evaluation plan, Environmental Monitoring and Mitigation plan, Branding, Marking and Strategy plan), transition planning with Pathfinder International and a continuation of critical services to OVC households transitioned to Nilinde from the APHIAplus Nairobi, Coast project. By November, 2015 all the five key staff had been brought on board providing the basis for a seamless project management hand over from the surge team support from Plan US and Kenya offices. In addition, Nilinde completed the recruitment for the Senior Accountant, two accountants, a Grants Manager, Grants officer, a MIS specialist and a Learning and Knowledge management expert. A second project office was set up in Mombasa and most of the non-key staff hired. All the Nilinde staff that were onboard, together with Nilinde consortium partners’ staff were taken through a 2-day USAID rules and regulations training by Plan USA Director of contracts and compliance. The project also undertook various courtesy visits at both the National and county levels (including Mombasa, Nairobi and Kilifi) to introduce the project to key stakeholders, garner government support prior to implementation and to manage expectations. Courtesy visits targeting Kwale, Lamu and Taita Taveta planned for the following quarter. Pathfinder International and Plan International agreed on a plan for transitioning project beneficiaries from APHIAplus Nairobi/Coast to Nilinde. This plan was submitted to USAID on 10th November, 2015. The key guiding principles that have informed this transition plan are (i). The need to ensure a smooth transition of services between the two projects so as to safeguard the best interests of the child and (ii). The need for a “phase out” of certain aspects of the Pathfinder-led APHIAplus delivery model while also preparing to “Phase over” of best practices and lessons learned based on evidence and (iii). A “phase in” of the Nilinde project methodology which emphasizes a family centered approach to OVC support. A complement of staff member (14 staff members) from Pathfinder International that had previously worked on the OVC component of the APHIAplus Nairobi/Coast project were offered fixed term employment by Plan International to support a smooth transition. As at December, 2015 and building on the OVC project as transitioned from APHIAplus Nairobi/Coast, Nilinde served a total of 157, 510 OVC with critical services as elaborated upon in the afore-mentioned transition plan. In addition to the meetings held with Pathfinder International, additional planning meetings were held with other USAID funded projects, including ASSIST, Afya Jijini, and PIMA with a view to identifying areas of synergy and collaboration in the implementation of Nilinde. Additional technical meetings with these projects will be held in the next quarter with a view to concretizing key aspects of collaboration and leverage. Plan International commenced with the acquisition of Danya International Africa’s portfolio and the seamless transfer of the 5 Danya M & E staff working on Nilinde, including key personnel, Gilbert Aluoch, M & E Specialist. At the same time, a RFA was issued on 23rd December inviting 80 organizations to submit proposals for service delivery as part of the “phase in” of the Nilinde project methodology. The key constraints during this period related to the partial transfer of OVC data from APHIAplus