OHSAA Umpires Clinic Kent State University June 9th/11th, 2020 OHSAA Officials Clinic Canal Park, Akron Ohio Firestone Park, Akron Ohio June 9th & 11th 9am-3pm Board Members: Roy Jacobs - Akron RubberDucks Sr. Manager, Amateur Development/Group Sales & Service Ron Fuller - OHSAA Colin Donnelly - Student at Kent State University David Kausits - Student at Kent State University Sean Kelty - Student at Kent State University Amber Monigold - Student at Kent State University Riley Sinclair - Student at Kent State University Artisha Walker - Student at Kent State University Mary Tricaso - Akron/Summit CVB Director of Sales 2 Table of Contents What is the OHSAA Officials Clinic?.....................................................................4 Our Mission & Vision…………...……………………………………………….…...…5 Goals & Objectives………………………………………...………...…………….……6 Strategic Goals………………………………………...……………………………......7 Event Timeline……………………..……………………….…………………….……..8 Feasibility Analysis….…………………………………………………………….…….9 Needs Assessment…………...…………………………………………...………..…10 Stakeholders Assessment…………...……………………………………………..…11 Strategic Planning Outline…………...……………………………………………….12 GANTT Analysis…………...…………………………………………………………..14 Action Plan and Event Coordination………………………………………………...16 Site Selection…………………………………………………………………...……...18 Proposed Budgeting……………………………………………………....…...……...19 Proposed Operation Plan……………………………....…...…………………...…...20 Critical Path Analysis……………………………………………....…...………….....21 P.A.P.E.R Test……………………………………………...............…...………….....22 Marketing & Communication…………………………...............…...……………....26 Legal & Ethical…………………………...............…...………………………….......39 Action Checklists............…...……………………………………………...…….......40 Master Checklists............…...………………………………………………..….......52 Contingency Planning, Safety, & Control…………………...………………….......55 _____________________________________________________________________________ 3 What is the OHSAA Officials Clinic? The Ohio High School Athletic Association (OHSAA) Officials Clinic consists of two one-day events designed to train and certify individuals in becoming officials for Northeast Ohio’s youth and high school baseball and softball scene. These clinics will also offer additional training to existing certified officials. As a shortage of officials continues to plague this nation's sports scene, these clinics will pursue a younger group of people to help reduce this deficit. With an increase in a younger audience participating in officiating baseball and softball games, the older officials will then have a larger window of opportunity to retire, without feeling like they are adding to the deficit issue. This is a great opportunity for younger people looking to make money in the summer. The cost of the clinic is significantly discounted ($35pp) to attract new certified officials. The baseball officiating clinic will be held on June 9th at Canal Park in Akron, while the softball officiating clinic will be held on June 11th at Firestone Stadium in Akron. The planning committee consists of members from OHSAA, the Akron RubberDucks, Akron Sports Alliance, and Kent State University. ______________________________________________________________________________ 4 MISSION Our mission is to bring together coaches, officials, and local communities of Northeast Ohio in the recruitment of men and women aged 15+ in becoming certified officials. By working with the OHSAA in serving their member schools, we aim to work with a variety of educational institutes in Northeast Ohio to directly target a demographic that remains close to where they need the support of umpires. The purpose of this mission is to educate those who want to become umpires, so athletes engage in a competitive, yet fair experience when playing their sport of choice. Our event will also fill the void for the lack of umpires there are in Northeast Ohio. Helping to fulfill Sports Alliance of Greater Akron's objective of making the Akron region the perfect destination for sporting events. As a team, we are focusing on informing, educating, and registering persons who are of age to officiate baseball and softball games. The success of this event will lead to further contracts between OHSAA and Akron Rubberducks facilities. VISION Our vision is that at least 100 attendees will leave well equipped with the information and mechanics of umpiring baseball and softball games at the youth and high school level. We hope our event serves as a solid first step so that those attending can not only fellowship with people aspiring to achieve a similar goal but acquire all of their preliminary certifications and requirements completed to start umpiring with an official OHSAA certification. Additionally, we seek to further enhance the skill set of at least 40 officials in order to help them further their officiating career. We hope umpires feel that they are a part of an enjoyable affiliation, with their service not only benefiting the community but some of their monetary needs as well. Because of this, the void for missing umpires will be alleviated. With the increase of umpires officiating sporting events would then impact the community positively by allowing the scarcity of umpires to decrease and athletic competitions to grow. ______________________________________________________________________________ 5 GOALS & OBJECTIVES Goal #1 To get 100 young boys and girls (ages 15 and above) from throughout northeast Ohio to register for the OHSAA Umpire Clinic by the time the school year ends. Goal #2 To get at least 100 clinic attendees to become certified umpires in baseball/softball by the end of the two one-day clinic’s being held on June 9th/11th, 2020. Goal #3 To get at least 40 certified officials who are interested in furthering their officiating skillset to attend the baseball/softball clinics on June 9th/11th, 2020. Goal #4 To have a successful event so that the OHSAA commits to a 5-year contract with RubberDuck’s Facilities. Goal #5 To help make the Akron region the perfect destination for future sporting events, generating at least $3m in economic impact to Akron's region each year from baseball/softball. ______________________________________________________________________________ 6 STRATEGIC GOALS Strategic Goal Strategy Objective Responsibility Timeline To get 100 young Reach out to To get young, Kent State Have a boys and girls, a majority of motivated EHHS Students recruitment ages 15 and above Northeast individuals to to scout and process that Ohio register for the reach out to brings people from throughout colleges and OHSAA schools/College to attend by Northeast Ohio to schools Officials Clinic Intramurals/ the end of the register for the athletic Park & school year. OHSAA Umpire departments Recreation (Social Clinics for June in recruiting Facilities media, flyers, 9th/11th, 2020 students advertising) Strategic Goal Strategy Objective Responsibility Timeline To get 40 currently Urge To get certified OHSAA Have a certified officials Northeast officials to Ron Fuller recruitment from Northeast Ohio’s lead register for the process that officials to OHSAA persists until Ohio to register for convince their Officials Clinics the day(s) of the OHSAA officiating the event Umpire Clinics for crews of the (Word of June 9th/11th, advancement Mouth, Social 2020 opportunities Media) that come with additional training ______________________________________________________________________________ 7 EVENT TIMELINE Time Frame Task Who Date 5-6 months 1. Secure venue -Roy Jacobs 2/2020 prior to event 2. Select a date -Ron Fuller 3. Identify committee members -Event Planners 4. Develop event flyer 5. Scout schools to solicit 3-4 months 1. Reach out to local high -Volunteers 3/2020 prior to event school and colleges athletic directors 2. Recruit from list of schools 3. Set up registration process 4. Find vendors for officiating equipment 1-2 months 5/2020 prior to event 1-3 weeks 1. Confirm all details and -Roy Jacobs 6/1/2020 prior to event instructors -Ron Fuller 2. Staff/vendor schedule, duties, tasks The event The event runs smoothly -All 6/9/2020 6/11/2020 Post-event 1. Evaluate the success of the -Roy Jacobs 6/12/2020 event -Ron Fuller 2. Analyze anywhere the event can improve 3. Discuss changes for the event next year ______________________________________________________________________________ 8 FEASIBILITY ANALYSIS This event is feasible because it is an effort to address a specific occupational shortage that affects numerous stakeholders in multiple industries (ex. sporting and hospitality). Without a sufficient supply of officials, regular season/offseason games could get canceled/postponed and traveling teams/leagues will cease to exist. This will result in a negative economic impact on cities everywhere. To fight this shortage, the benefits of officiating (decent pay, outdoors, short shifts) are being emphasized to the public. These clinics are also being held at an all-time low price of $35pp. Making it far more competitively priced than previous and other clinics. ● What defined market am I trying to reach? ○ Young adults that appreciate the game of baseball/softball ○ High school/college students ○ People in Northeast Ohio ● What specific companies/organizations are servicing this market? ○ OHSAA ○ Kent State University ○ Akron RubberDucks ○ Sports Alliance of Greater Akron ● Is the market saturated or wide open? ○ Wide-open, shortage of certified officials ○ A limited number of clinics held each year ● What is the