625 Fisgard St., Capital Regional District Victoria, BC V8W 1R7 Notice of Meeting and Meeting Agenda First Nations Relations Committee Wednesday, February 26, 2020 1:30 PM 6th Floor Boardroom 625 Fisgard St. Victoria, BC V8W 1R7 M. Tait (Chair), G. Orr (Vice Chair), B. Desjardins, D. Howe, B. Isitt, J. Loveday, R. Martin, N. Taylor, R. Windsor, C. Plant (Board Chair, ex-officio) 1. Territorial Acknowledgement 2. Approval of Agenda 3. Adoption of Minutes 3.1. 20-169 Minutes of the September 18, 2019 First Nations Relations Committee Meeting Recommendation: That the minutes of the First Nations Relations Committee meeting of September 18, 2019 be adopted as circulated. Attachments: Minutes - September 18, 2019 4. Chair’s Remarks 5. Presentations/Delegations 6. Committee Business 6.1. 20-041 2020 First Nations Relations Standing Committee Terms of Reference Recommendation: That the attached 2020 First Nations Relations Standing Committee Terms of Reference be received for information. Attachments: Staff Report: 2020 First Nations Relations Standing Committee TOR Appendix A: 2020 First Nations Relations Standing Committee TOR 6.2. 20-159 Recycling Outreach Assistant Final Report Recommendation: The First Nations Relations Committee recommends to the Capital Regional District Board: That the Recycling Outreach Assistant Final Report be received for information. Attachments: Staff Report: Recycling Outreach Assistant Final Report Appendix A: Waste Reduction Report 2019 6.3. 20-160 2019 Forum of All Councils Summary Report Capital Regional District Page 1 Printed on 2/22/2020 First Nations Relations Committee Notice of Meeting and Meeting February 26, 2020 Agenda Recommendation: The First Nations Relations Committee recommends to the Capital Regional District Board: That the 2019 Forum of All Councils Summary Report be received for information. Attachments: Staff Report: 2019 Forum of ALL Councils Summary Report Appendix A: Statement of Reconciliation Appendix B: Forum of ALL Councils Summary Report 6.4. 20-161 First Nations Inclusion on CRD Board Standing Committees Recommendation: The First Nations Relations Committee recommends to the Capital Regional District Board: That staff bring back implications and draft amendments to the Capital Regional District Procedures Bylaw No. 3828 to enable the inclusion of First Nations elected representatives on Board Standing Committees, Select and Advisory Committees, Commissions and other appointed bodies of the Board. Attachments: Staff Report: First Nations Inclusion on CRD Board Standing Committees Appendix A: Background on Activities Related to First Nations Inclusion Appendix B: Letter to Premier Christy Clark, 2015 Appendix C: Letter to Minister of Indigenous Relations and Reconciliation, 2017 Appendix D: Letter to Minister of Indigenous Relations and Reconciliation, 2018 Appendix E: YE Report: Activities of the Special Task Force on FN Engagement, 2016 6.5. 20-162 Remuneration to Support Increased First Nations Participation Recommendation: The First Nations Relations Committee recommends to the Capital Regional District Board: That staff bring back draft changes to the Capital Regional District Board Remuneration and Travel Expense Policy that outlines remuneration for First Nations elected representatives participating on CRD Standing Committees, Commissions and other Board appointed bodies; as well as a draft First Nations Remuneration Policy that establishes compensation for specific cultural, technical or subject matter expertise on CRD projects and activities. Attachments: Staff Report: Remuneration to Support Increased First Nations Participation 7. Notice(s) of Motion 8. New Business 9. Motion to Close the Meeting 9.1. 20-170 Motion to Close the Meeting Recommendation: 1. That the meeting be closed under Section 21 of FOIPPA in accordance with Section 90(1)(j) of the Community Charter. 2. That the meeting be closed for Intergovernmental Negotiations in accordance with Section 90(2)(b) of the Community Charter. 10. Adjournment Capital Regional District Page 2 Printed on 2/22/2020 First Nations Relations Committee Notice of Meeting and Meeting February 26, 2020 Agenda Next Meeting: May 27, 2020 To ensure quorum, please advise Sherri Closson ([email protected]) if you or your alternate cannot attend. Capital Regional District Page 3 Printed on 2/22/2020 625 Fisgard St., Capital Regional District Victoria, BC V8W 1R7 Meeting Minutes First Nations Relations Committee Wednesday, September 18, 2019 1:30 PM 6th Floor Boardroom 625 Fisgard St. Victoria, BC V8W 1R7 PRESENT: Directors: M. Tait (Chair), G. Orr (Vice Chair), D. Blackwell, B. Desjardins, M. Hicks, D. Howe, B. Isitt, S. Potts (for J. Loveday), R. Martin, N. Taylor, B. Thompson (for R. Windsor) Staff: R. Lapham, Chief Administrative Officer; L. Hutcheson, General Manager, Parks and Environmental Services; K. Morley, General Manager, Corporate Services; S. Henderson, Manager, Real Estate; D. Elliott, Manager, Aboriginal Initiatives; E. Gorman, Deputy Corporate Officer; E. Kelch, First Nations Engagement Assistant; S. Closson, Committee Clerk (Recorder) Guest: Wisty Chaytor, Negotiator, Ministry of Indigenous Relations and Reconciliation REGRETS: Chair C. Plant The meeting was called to order at 1:39 pm. 1. Territorial Acknowledgement Chair Tait provided a Territorial Acknowledgment. 2. Approval of Agenda Item 5.1 recommendation revision: That the presentation time be extended to thirty (30) minutes. MOVED by Director Howe, SECONDED by Director Desjardins, That the agenda for the September 18, 2019 First Nations Relations Committee Meeting be approved as amended. CARRIED 3. Adoption of Minutes 3.1. 19-651 Minutes of the May 15, 2019 First Nations Relations Committee MOVED by Director Blackwell, SECONDED by Director Taylor, That the minutes of the First Nations Relations Committee meeting of May 15, 2019 be adopted as circulated. CARRIED 4. Chair’s Remarks The Chair noted the Progress Report is to be received today and should the Committee need to meet before the next meeting scheduled in the new year, Capital Regional District Page 1 Printed on 9/24/2019 First Nations Relations Committee Meeting Minutes September 18, 2019 that can be arranged. Director Blackwell also has books available for Committee Members to borrow if interested. 5. Presentations/Delegations 5.1. 19-795 Presentation: B.C. Reconciliation Process, Wisty Chaytor, Negotiator, Ministry of Indigenous Relations and Reconciliation Wisty Chaytor from the Ministry of Indigenous Relations and Reconciliation presented an overview of reconciliation and the Treaty Process. Discussion ensued on the following: - First Nation agreements under treaties versus the Indian Act - Pacheedaht, Ditadaht agreements - Unaffiliated (unregistered) families - Indigenous law MOVED by Director Isitt, SECONDED by Director Howe, That the verbal presentation be received for information. CARRIED 6. Committee Business 6.1. 19-796 Reconciliation Progress Report K. Morley spoke to the Reconciliation Progress Report. Discussion ensued on emergency services. MOVED by Director Desjardins, SECONDED by Director Taylor, The First Nations Relations Standing Committee recommend to the Board: That this report be received for information. CARRIED 7. Notice(s) of Motion There were no Notice(s) of Motion. 8. New Business There was no new business. 9. Motion to Close the Meeting 9.1. 19-799 Motion to Close the Meeting MOVED by Director Desjardins, SECONDED by Director Blackwell, That the meeting be closed for the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party under section 90(2),(b) of the Community Charter. CARRIED Capital Regional District Page 2 Printed on 9/24/2019 First Nations Relations Committee Meeting Minutes September 18, 2019 10. Adjournment MOVED by Director Taylor, SECONDED by Director Blackwell, That the September 18, 2019 First Nations Relations Committee meeting be adjourned at 3:04 pm. CARRIED ___________________________ Chair ___________________________ Recorder Capital Regional District Page 3 Printed on 9/24/2019 REPORT TO FIRST NATIONS RELATIONS STANDING COMMITTEE MEETING OF WEDNESDAY, FEBRUARY 26, 2020 SUBJECT 2020 First Nations Relations Standing Committee Terms of Reference ISSUE SUMMARY The purpose of this report is to provide the 2020 First Nations Relations Standing Committee Terms of Reference for the CRD Board’s Standing Committees. BACKGROUND Under the Local Government Act and the CRD Board Procedures Bylaw, the CRD Board Chair has the authority to establish Standing Committees and appoint members to provide advice and recommendations to the Board. At the December 11, 2019 Board meeting, Chair Plant established the 2020 committee structure and appointments to those committees. Terms of Reference (TOR) serve to clarify the mandate, responsibilities and procedures of standing committees and provide a point of reference and guidance for the committees and members. This year, the TOR for the following continuing standing committees, where no changes were made from 2019, will be sent to the committees for their information: Core Area Liquid Waste Management Committee Electoral Areas Committee First Nations Relations Committee Governance & Finance Committee Hospitals & Housing Committee The only changes made to the continuing standing committees’ TOR are to