Directorate of Economy and Environment Director Stuart Love Isle of Wight Shoreline Management Plan 2 Appendix B Stakeholder Engagement December 2010 Coastal Management Directorate of Economy & Environment, Isle of Wight Council iwight.com Appendix B: Page 1 of 65 www.coastalwight.gov.uk/smp iwight.com Appendix B: Page - 2 - of 65 www.coastalwight.gov.uk/smp Appendix B -Stakeholder Engagement Contents B1 Introduction ................................................................................................................... 5 B2 Membership lists of Stakeholders ................................................................................ 6 B3 Stakeholder Engagement and Stakeholder Engagement Materials.......................... 12 iwight.com Appendix B: Page - 3 - of 65 www.coastalwight.gov.uk/smp iwight.com Appendix B: Page 4 of 65 www.coastalwight.gov.uk/smp B1 Introduction This appendix outlines the stakeholder consultation strategy for the development of the SMP and details how stakeholder involvement was achieved at each stage of the plan preparation/dissemination. Three main groups were involved in the SMP development: 1. The Client Steering Group (CSG) including stakeholder representatives; 2. Key Stakeholders Group (KSG); 3. Elected Members (EM); A Stakeholder is defined as a person or organisation with an interest or concern in something. A list of stakeholders for the SMP is provided below. Stakeholder consultation played an integral role in the development of the shoreline management policies. Public participation and ‘how to get involved’ were detailed through the SMP website www.coastalwight.gov.uk/smp and advertised in the local press. The stakeholders comprised representatives from groups with local, regional and national interest in addition to local residents, businesses and site specific interests. An extensive Stakeholder list was developed to try to achieve a ‘holistic’ consultation approach, taking consideration of all interests in the coast. Stakeholders include: - Local Authority (Unitary Authority) - Town Councils - Parish/Ward Councils - Major coastal landowners - Residential Interest Groups - Commercial interests - Conservation bodies eg. National Trust, RSPB - Recreational groups - Cultural and historic interest groups eg. English Heritage The full list is included in Section B2 . iwight.com Appendix B: Page 5 of 65 www.coastalwight.gov.uk/smp B2 Membership lists of Stakeholders B2.1 Client Steering Group, including key stakeholder representatives The development of the SMP has been led by a steering group (called the Client Steering Group or CSG) which comprises representatives from the two operating authorities (voting members) with associate partners and several key stakeholders (non-voting members). The operating authorities are the Isle of Wight Council - Coastal Management (Lead authority) and the Environment Agency. The associate partners include Natural England and English Heritage. Due to the unique nature of the IW SMP with a limited number of Operating Authorities covering a wide area, several key stakeholders were also included as part of the CSG to ensure the information used in the development of the plan was accurate and to provide regular stakeholder input throughout the preparation of SMP2, as follows: Natural Trust (significant coastal landowner); Isle of Wight Council Planning Policy, Ecology and the IW Archaeological Centre; the IW Estuaries Officer (bringing together a partnership including Cowes Harbour Commissioners and and Yarmouth Harbour Commissioners); Area of Outstanding Natural Beauty (AONB). Together with the appointed Consultants, Royal Haskoning, the CSG developed SMP2. Further details are provided in Appendix A. A Stakeholder Engagement Strategy was issued to the CSG in November 2008. B2.2 Elected Members Due to the Isle of Wight SMP area being represented by single Local Authority which is a Unitary Authority, the Cabinet Member for Environment and Transport of the Isle of Wight Council led involvement of the Isle of Wight Council Cabinet and the Elected Members in the SMP. A presentation was made to Elected Members in the Council Chamber at the commencement of the SMP review process. Regular updates and briefings were provided as the SMP developed, led by the portfolio holder. Briefings on emerging results and proposed policies were made on 9th November 2009, 29 th March 2010 and 21 st May 2010. The Elected Members were invited to an update and presentation on 19 th April 2010. The Regional Flood Defence Committee of the Environment Agency nominated a member to represent it at stakeholder and Elected Member events. The IWC Cabinet was briefed about the Draft SMP on 16 th June 2010, prior to the public Consultation; the Delegated Decision to go out to Public Consultation on the proposed policies was taken on 28 th June 2010 by the IWC Cabinet Member for Environment and Transport. All Elected Members were invited to comment on the Draft SMP and issued with full information on the consultation by letter in July 2010 and a number of emails from July-Oct. 2010. They were invited to previews at each Consultation Roadshow event to provide opportunities to discuss local issues with the Client Steering Group. Following the close of the public consultation period, all comments were considered and the SMP revised. The Final SMP, with all the public comments and responses appended, was put forward for adoption by the Isle of Wight Council and the Regional Flood Defence Committee in December 2010. The RFDC adopted the plan on 1 st December 2010 and the Isle of Wight Council adopted the plan on 8 th December 2010. The CSG and the project team (led by the Isle of Wight Council Coastal Management team) provided support and information to the Elected Members. B2.3 Key Stakeholder Group The SMP development process has sought involvement from over 270 organisations iwight.com Appendix B: Page 6 of 65 www.coastalwight.gov.uk/smp or individuals including elected representatives. Principal periods of consultation were conducted in October 2008 and April 2010, with a three-month period of consultation on the draft Plan in summer 2010 (23 rd July to 23 rd October 2010). In addition, key stakeholders were also involved as part of the CSG throughout the Plan development process. The Key Stakeholder Group for the Isle of Wight SMP2 comprised representatives from groups with local, regional and national interests in addition to local residents, businesses and site specific interests. An extensive Stakeholder list was developed to try to achieve a ‘holistic’ consultation approach, taking consideration of all interests in the coast. Stakeholders were consulted, issued with information on publications of the draft and final SMP documents and invited to stakeholder meetings. In addition to the initial stakeholder list, anyone could register to be a stakeholder throughout the SMP. Stakeholder events were open to all interested individuals or representatives who wished to attend. During the initial Stakeholder Engagement stage a letter and questionnaire explaining that the SMP was being reviewed and requesting data and further information was widely distributed along the coast (refer B3 for sample letters and questionnaires). The following table provides a summary list of stakeholders who were contacted at the beginning and invited to stakeholder events (with the addition of range of individuals); however, this has been an ongoing process, with the list extended throughout SMP through the www.coastalwight.gov.uk/smp webpage and local press adverts. Albion Hotel Alum Bay Needles Pleasure Park AONB Unit Archaeology, Community Services, Associated British Ports Association of Town & Parish Councils Atherfield Bay Holiday Camp Barton Manor Bembridge & St Helens Harbour Association Working Group Bembridge & St Helens Harbour Association Bembridge Business Association Bembridge Coast Hotel Bembridge Harbour Improvements Company Bembridge Harbour Users' Group Bembridge Heritage Society Bembridge Parish Council Bembridge Sailing Club Bembridge Village Partnership Bonchurch Community Association Brading Haven Yacht Club Brading Town Council Brighstone Holiday Centre Brighstone Parish Council British Gas - Registered Office British Geological Survey British Telecom iwight.com Appendix B: Page 7 of 65 www.coastalwight.gov.uk/smp Brown's Golf Buglife - The Invertebrate Conservation Trust Butterfly Conservation Calbourne Parish Council Campaign to Protect Rural England (CPRE) Chale Parish Council Channel Coast Observatory Chine Farm Camping Site Coastal Protection Colonnade Land LLP Conservation & Design Council For British Archaeology Country Land & Business Assocation - IW Branch Countryside Management Services (UK) Ltd Cowes Community Partnership Cowes Corinthian Yacht Club Cowes Harbour Commission Cowes Heritage Group Cowes Town Council Crown Estate Cultural & Leisure Services Department of Environment, Food and Rural Affairs (Defra) Development Team, Environment & Neighbourhoods Dinosaur Farm Museum Dinosaur Isle (Museum of Isle of Wight Geology) East Cowes Community Partnership East Cowes Town Council Engineering Services English Heritage English Partnerships Environment Agency Farming and Wildlife Advisory Group Fishbourne Parish Council Footprint Trust Forelands Drive Association Forest Enterprise Forestry Commission Forestry Commission - Grants Fort Albert Fort Victoria Freshwater Bay Residents Association Freshwater Lifeboat Freshwater Parish Council Freshwater Village Association Friends