CHAPTER 4: ASSOCIATED MODULES Page I. ACCESSION RECORDS ASSOCIATED MODULE A. Overview ...................................................................................................................................... 4:1 When do I use the Accession Records associated module? ....................................................... 4:1 Where can I find information on accessions? ............................................................................... 4:1 How do I get to my accession records? ........................................................................................ 4:1 How many screens does an accession record have? .................................................................. 4:1 What is the Accession Objects tab ? ............................................................................................. 4:1 What is the Multimedia tab used for in Accessions? .................................................................... 4:2 How will I know which data are mandatory?................................................................................. 4:2 How will I know which data are needed to complete the accession forms? ................................. 4:2 What if I have unverified data? ..................................................................................................... 4:2 Do I have to complete every field? ............................................................................................... 4:2 How do I add to or change information on an existing accession record? ................................... 4:2 How do I delete an accession record? ......................................................................................... 4:2 Can I view the catalog records for an accession? ........................................................................ 4:2 Can I edit or add a catalog record from the accession record? ................................................... 4:3 Can I print the list of catalog records associated with the accession record? .............................. 4:3 B. Adding an Accession Record .................................................................................................... 4:4 How do I add an accession record? ............................................................................................. 4:4 How do I move through the record? ............................................................................................. 4:4 How do I cancel a record? ............................................................................................................ 4:4 How do I save a record? ............................................................................................................... 4:5 How do I complete the data fields on the Main Information screen? ........................................... 4:5 How do I complete the data fields on the Extended Information screen? .................................. 4:15 C. Printing the Accession Forms ................................................................................................. 4:18 What forms and reports can I print from the Accession Records associated module? .............. 4:18 How do I print the reports and forms in the Accession Records associated module? ............... 4:18 How do I print the Accession Receiving Report? ....................................................................... 4:19 How do I print the Accession Receiving Report Continuation? .................................................. 4:20 How do I print the Accession Folder Cover Sheet? .................................................................... 4:20 How do I print the Deed of Gift or Accession Receipt? .............................................................. 4:20 How do I print the Deed of Gift Continuation Sheet? ................................................................. 4:20 How do I print a source of accession record? ............................................................................ 4:21 How do I print an accession list? ................................................................................................ 4:21 How do I print an accession register? ........................................................................................ 4:21 How do I print a Receipt for Property (DI-105)? ......................................................................... 4:21 How do I print an accession worksheet? .................................................................................... 4:21 How do I print the CMR accession verification reports? ............................................................. 4:22 Is there a report that will print the accession record fields that contain data? ............................ 4:22 II. CONSERVATION ASSOCIATED MODULE A. Overview .................................................................................................................................... 4:23 When do I use the Conservation associated module? ............................................................... 4:23 Where can I find information on conservation treatment? .......................................................... 4:23 Must I use the Conservation associated module? ...................................................................... 4:23 How do I get to the Conservation associated module? .............................................................. 4:23 How many screens does the Conservation associated module have? ...................................... 4:23 What are the Images and Multimedia tabs used for in the Conservation associated module? . 4:24 How do I add to or change information on an existing conservation record? ............................ 4:24 Can I access the conservation records from the catalog record screen? .................................. 4:24 What is the easiest way to include pertinent information from a conservator’s report in the Conservation associated module? ............................................................................................. 4:24 What reports can I print from the Conservation associated module? ........................................ 4:24 B. Adding a Conservation Record ............................................................................................... 4:24 How do I add a conservation record? ......................................................................................... 4:24 How do I move through the record? ........................................................................................... 4:25 How do I cancel a record? .......................................................................................................... 4:25 How do I save a record? ............................................................................................................. 4:25 How do I complete the data fields on the Conservation Information screen? ............................ 4:26 How do I complete the data fields on the Extended Information screen? .................................. 4:29 III. EXHIBITS ASSOCIATED MODULE A. Overview .................................................................................................................................... 4:31 When do I use the Exhibits associate module? .......................................................................... 4:31 Where can I find information on exhibits? .................................................................................. 4:31 Must I use the Exhibits associated module? .............................................................................. 4:31 How do I get to the Exhibits associated module? ....................................................................... 4:31 How can I view an exhibit record attached to a catalog record? ................................................ 4:31 How many screens does the Exhibits associated module have? .............................................. 4:32 What is the Items on Exhibit tab? ............................................................................................... 4:32 What are the Images and Multimedia tabs used for in the Exhibits associated module? .......... 4:32 How do I add to or change information on an exhibit record? .................................................... 4:32 Does the program update the Object Status or Location field on the catalog record for exhibits? .................................................................................................................................................... 4:32 B. Adding an Exhibit Record ........................................................................................................ 4:33 How do I add an exhibit record? ................................................................................................. 4:33 How do I move through the record? ........................................................................................... 4:33 How do I cancel a record? .......................................................................................................... 4:33 How do I save a record? ............................................................................................................. 4:33 How do I delete an exhibit record? ............................................................................................. 4:34 How do I complete the data fields on the Main Information screen? ......................................... 4:34 How do I complete the