Oversight Committee Meeting February 21, 2018 Summary Overview of the February 21, 2018, Oversight Committee Meeting This summary provides an overview of major agenda items and background on key issues for Committee consideration at the February 21, 2018, Oversight Committee meeting. CEO Report Wayne Roberts will present the CEO’s report and address issues including new personnel, available grant funds, and other topics. Mr. Roberts will also present his annual report required by Tex. Health & Safety Code § 102.260(c). Grantee Presentation – Asuragen, Inc. Dr. Gary Latham will report on Asuargen’s activities and achievements. Asuragen received a $6.8 million Commercialization/Product Development grant in 2012. Chief Compliance Officer Report Vince Burgess will report on the status of required grantee reports, financial status report reviews, desk reviews and site visits, annual compliance attestation, single audit tracking, and training. Chief Scientific Officer Report and Grant Award Recommendations Dr. James Willson will provide an update on the Academic Research Program and present the Program Integration Committee’s (PIC) award recommendations for Academic Research grant awards. CPRIT does not publicly disclose information related to the Academic Research grant applications recommended for funding until the Oversight Committee meeting. The information is available to board members through a secure electronic portal. Chief Prevention and Communications Officer Report and Grant Award Recommendations Dr. Becky Garcia will report to the Oversight Committee on the Prevention Program activities and present the PIC’s award recommendations for Prevention grant awards. She will also present the agency’s communications update, including a review of CPRIT’s 2017 Innovations Conference. CPRIT does not publicly disclose information related to the Prevention grant applications recommended for funding until the Oversight Committee meeting. The information is available to board members through a secure electronic portal. Chief Product Development Officer Report Mr. Mike Lang will provide an update on the Product Development Program, including an overview of FY 2019 Requests for Applications. February 21, 2018, Oversight Committee Meeting Overview Summary Page 2 Appointments - Scientific Research and Prevention Programs Committee Mr. Roberts has provisionally appointed seven new members to CPRIT’s Scientific Research and Prevention Programs Committees. CPRIT’s statute requires the Oversight Committee to approve the CEO’s recommendations before the appointments are final. Biographical sketches for the appointees are included for the Oversight Committee’s consideration. Internal Auditor Report Weaver and Tidwell, CPRIT’s internal auditor, will provide an amended FY 2018 Internal Audit Plan and present three internal audit and follow-up procedures reports. Advisory Committee Reports The University Advisory Committee (UAC) will present its annual report to the Oversight Committee. CPRIT’s administrative rules and the committee’s charter require the UAC to provide updates to the Oversight Committee annually. Fiscal Year 2020 – 2023 Budget Scenarios Mr. Roberts will report on his discussions with interested parties about the Oversight Committee’s preferred funding projection for the remainder of CPRIT’s statutory authority. Amendments to 25 TAC Chapters 701 and 703 Ms. Eckel will present the final order approving amendments to Chapters 701 and 703 that the Oversight Committee provisionally approved at the November meeting. If approved, the amendments will become effective in March. Ms. Eckel will also present proposed changes to the agency’s administrative rules in Chapter 703. Texas Health and Safety Code § 102.108 authorizes the Oversight Committee to implement rules to administer CPRIT’s statute. Legal staff will bring back these proposed rule changes to the Oversight Committee for final approval in May after the public has an opportunity to comment on the proposed rule changes. Chief Operating Officer Report Heidi McConnell will discuss the operating budget, performance measures, and debt issuance history for the first quarter of FY 2018. Subcommittee Business At the January 17, 2018, special meeting, the Oversight Committee discussed creating a new subcommittee to address special issues that arise from time to time, including legislative issues. The Oversight Committee Chair will present the proposed charter for the Special Issues subcommittee and recommend members of the new subcommittee. If the Oversight Committee approves the Special Issues Subcommittee charter, the Board Governance Subcommittee charter should be amended to avoid overlapping duties. The Oversight Committee must vote to approve the changes to subcommittee charters and membership. 2 Oversight Committee Meeting Agenda Texas State Capitol Extension 1400 N. Congress Avenue, Austin, Texas 78701 Room E1.026 February 21, 2018 10:00 a.m. The Oversight Committee may discuss or act on any item on this agenda, and as authorized by the Texas Open Meetings Act, Texas Government Code Section 551.001 et seq., may meet in closed session concerning any purpose permitted by the Act. Anyone wishing to offer public comments must notify the Chief Executive Officer in writing prior to the start of the meeting. The Committee may limit the time a member of the public may speak. 1. Call to Order 2. Roll Call/Excused Absences 3. Adoption of Minutes from the November 29, 2017, and January 17, 2018, meetings 4. Public Comment 5. Grantee Presentation 6. Chief Executive Officer Report • CEO Report Pursuant to Health & Safety Code § 102.260(c) 7. Chief Compliance Officer Report 8. Chief Scientific Officer Report • Grant Award Recommendations • Proposed Request for Applications FY 2019 Cycle 2 Process and Timeline 9. Chief Prevention and Communications Officer Report • Grant Award Recommendations • Proposed Request for Applications FY 2019 Cycle 1 Process and Timeline 10. Chief Product Development Officer Report • Proposed Request for Applications FY 2019 Process and Timeline 11. Scientific Research and Prevention Program Committee Appointments 12. University Advisory Committee – Annual Report 13. Internal Auditor Report • Amended FY 2018 Internal Audit Plan • Internal Audit Report Over Post-Award Grant Contracting and Monitoring • Internal Audit Follow-Up Procedures Report Over Internal Agency Compliance • Internal Audit Follow-Up Procedures Report Over Training Program 14. Fiscal Year 2020 – 2023 Budget Scenarios • Fiscal Biennium 2020 – 2021 Budget Request 15. Amendments to 25 T.A.C. Chapters 701 – 703 • Final Order Approving Amendments to Chapters 701 and 703 • Proposed Amendments to Chapter 703 and Authorization to Publish in Texas Register 16. Chief Operating Officer Report 17. Subcommittee Business • Special Issues Subcommittee Charter • Board Governance Subcommittee Charter 18. Compliance Investigation Pursuant to Health & Safety Code § 102.2631 19. Consultation with General Counsel 20. Future Meeting Dates and Agenda Items 21. Adjourn Meeting Agenda, February 21, 2018 Page 2 Oversight Committee Meeting November 29, 2017 NOTE: Unless the information is confidential, the reports and presentations referenced in the minutes are available at http://www.cprit.state.tx.us/cprit-media/oc_packet_11-29-2017.pdf. Information regarding the recommended awards is available at http://www.cprit.state.tx.us/cprit- media/proposed_grant_awards_book_11292017.pdf. Call to Order – Agenda Item 1 A quorum being present, Presiding Officer Montgomery called the Oversight Committee to order at 10:00 a.m. Roll Call/Excused Absences – Agenda Item 2 Committee Members Present: Dee Margo Amy Mitchel Will Montgomery Mahendra Patel, M.D. Bill Rice, M.D. Dr. Craig Rosenfeld was not present at roll call but arrived at 10:01 a.m.. Absent: Angelos Angelou MOTION: On a motion made by Ms. Mitchell and seconded by Mr. Margo, the Oversight Committee unanimously voted to excuse the absence of Mr. Angelou. Oath of Office for Newly Appointed Oversight Committee Members – Agenda Item 3 Presiding Officer Montgomery welcomed two Speaker of the House appointees, Dr. Mahendra Patel and Dr. Bill Rice. Presiding Officer Montgomery administered the Oath of Office to both Drs. Patel and Rice. 1-1 Adoption of Minutes from the August 16, 2017, Meeting – Agenda Item 4 MOTION: On a motion made by Mr. Margo and seconded by Dr. Rice, the Oversight Committee unanimously voted to approve the minutes of the Oversight Committee meeting of August 16, 2017, as presented. Public Comments – Agenda Item 5 Presiding Officer Montgomery noted that there were no requests for public comment. Grantee Presentation – Agenda Item 6 Dr. Rebecca Garcia, Chief Prevention and Communications Officer, introduced Dr. Jane Bolin, Professor at Texas A&M School of Public Health, Director at Southwest Rural Health Research Center. She noted that Dr. Bolin is the Project Director (PD) or Co-PD on five CPRIT Prevention Grants. Dr. Bolin reported on the work and outcomes of the Texas C-STEP colorectal cancer program; the Texas C-STEP program focused on breast cancer, cervical cancer, and HPV vaccination; and a Dissemination grant award on community health worker (CHW) training programs. These programs concentrate on rural, underserved areas of Texas and are designed using the effective statewide county extension agent model. The grants for clinical services originally served 17 mostly rural counties but have since expanded to 21 counties. Texas C-STEP colorectal cancer program