RECORD OF PROCEEDINGS January 1, 2019 – May 26, 2019 The United Church of Canada Shining Waters Regional Council 2019 - i Table of Contents EXECUTIVE, January 14, 2019 ...................................................................................................................... 1 COMMUNITIES OF FAITH COMMISSION, January 29, 2019.......................................................................... 7 PASTORAL RELATIONS COMMISSION, January 29, 2019 ........................................................................... 11 EXECUTIVE, February 6, 2019 .................................................................................................................... 19 PASTORAL RELATIONS COMMISSION, February 26, 2019 ......................................................................... 30 COMMUNITIES OF FAITH COMMISSION, February 28, 2019 ..................................................................... 36 EXECUTIVE, March 5, 2019 ........................................................................................................................ 42 PASTORAL RELATIONS COMMISSION, March 26, 2019 ............................................................................. 51 COMMUNITIES OF FAITH COMMISSION, March 28, 2019 ......................................................................... 56 EXECUTIVE, April 10, 2019 ......................................................................................................................... 62 EXECUTIVE, April 23, 2019 ......................................................................................................................... 69 PASTORAL RELATIONS COMMISSION, April 30, 2019 ................................................................................ 70 COMMUNITIES OF FAITH COMMISSION, May 1, 2019 .............................................................................. 76 EXECUTIVE, May 6, 2019 ............................................................................................................................ 82 EXECUTIVE, May 15, 2019 .......................................................................................................................... 88 COMMUNITIES OF FAITH COMMISSION, May 16 & 17, 2019 ………………………………………………………………. 94 PASTORAL RELATIONS COMMISSION, May 22, 2019 ................................................................................ 96 SHINING WATERS REGIONAL COUNCIL, May 24-26, 2019 ........................................................................ 98 List of Appendices ................................................................................................................................. 106 Appendix A ............................................................................................................................................ 107 Appendix B ............................................................................................................................................ 111 Appendix C ............................................................................................................................................ 123 Appendix D ............................................................................................................................................ 132 Appendix E ............................................................................................................................................ 133 Appendix F ............................................................................................................................................ 134 Appendix G ............................................................................................................................................ 137 Appendix H ............................................................................................................................................ 142 Appendix I ............................................................................................................................................. 145 Appendix J ............................................................................................................................................. 161 The United Church of Canada Shining Waters Regional Council 2019 - 1 EXECUTIVE MINUTES of Meeting held January 14, 2019, at 10 a.m. via video conference PRESENT: Dan Benson, Kirsty Hunter, Ross Leckie, David Leyton-Brown (Co-chair), Paul Shepherd, Jessica Stevenson, Bri-anne Swan, Martha ter Kuile, Marg Walker (Co-chair), Kent Ward Staff: Peter Hartmans, Executive Minister, Rachael Howes, Administrative Support REGRETS: Kye Munro, Catherine Smith, Evan Smith GATHERING, OPENING PRAYER David Leyton-Brown opened the meeting at 10:08 a.m. and Peter Hartmans offered an opening prayer and lit the Christ candle. David Leyton-Brown gave an acknowledgement of the land and acknowledged our commitment to being a safe place for all people to gather and participate in our Region. The participants were then invited to check in. AGENDA MOTION by Ross Leckie/Kirsty Hunter that the agenda for this meeting be approved as amended. CARRIED MINUTES MOTION by Paul Shepherd/Kirsty Hunter that the Minutes of the meeting of the Region 10 transition Commission held December 12, 2018 be approved as circulated. CARRIED It was clarified that the Interim Grant Review Commission will review Presbyteries of Toronto Conference Corporation (PTCC) grants, and forward grants that are appropriate to another fund, such as the New Ministries Development and Leadership Fund. CORRESPONDENCE Covenant French Ministries This is being received for information at this time. It is an initial look at the covenant and an opportunity for any feedback. Éric Hébert-Daly will be asked to join a future meeting to talk about this. It was clarified that La Table is the French network group at General Council office responsible for French ministries. (Peter Hartmans noted that Éric Hébert-Daly will join the February Executive meeting.) TUCC/How Green is Your Church Toronto United Church Council (TUCC) is asking that Shining Waters partner with TUCC on this initiative. The United Church of Canada Shining Waters Regional Council 2019 - 2 MOTION by Jessica Stevenson/Paul Shepherd that Shining Waters Regional Council Executive support, in principle, the Toronto United Church Council (TUCC) How Green is Your Church initiative. CARRIED Urban Forest Ministry Fund – letter of December 20, 2018 This letter is received for information. United Fresh Start Facilitator Support The Executive will seek a recommendation on this from the appropriate commission and then bring it back to a future meeting. Staff will decide the appropriate commission. Omnibus Motion MOTION by Dan Benson/Martha ter Kuile that the Shining Waters Regional Council Executive take the following actions: a) Sparrow Lake United Church Camp, Inc. … approve the Sparrow Lake United Church Camp, Inc. 2016-2017 Board of Directors Andrew Blair Colin Campbell Greg Derbyshire Anne Forsey Stephen Forsey William Grove Katelyn Harrison Lee Holland Michelle Waller Ellen Weir Mark Winger … approve the Sparrow Lake United Church Camp, Inc. 2017-2018 Board of Directors Andrew Blair Colin Campbell Greg Derbyshire Anne Forsey Stephen Forsey William Grove Katelyn Harrison Lee Holland Michelle Waller Ellen Weir The United Church of Canada Shining Waters Regional Council 2019 - 3 Mark Winger … approve the Sparrow Lake United Church Camp, Inc. 2018-2019 Board of Directors Andrew Blair Colin Campbell Greg Derbyshire Anne Forsey Stephen Forsey Janice Franklin William Grove Lee Holland Barry Rieder Michelle Waller Ellen Weir Mark Winger b) Weston King Neighbourhood Centre … approve the Weston King Neighbourhood Centre 2017-2018 Board of Directors Timothy Barlow Jean-Marie Boutot Debra Gibson Sylvia Hampton Faisal Hassan Katherine Joseph Michael Kooiman Doreen Miller Lang Moffat Ken Stier Barbara Stone Mike Sullivan Wendy Whiteley … approve the Weston King Neighbourhood Centre 2018-2019 Board of Directors Timothy Barlow Jean-Marie Boutot Marlee Cargill Debra Gibson Doreen Miller The United Church of Canada Shining Waters Regional Council 2019 - 4 Lang Moffat Ken Stier Barbara Stone Mike Sullivan Wendy Whiteley c) Wilmar Heights United Church Non-Profit Homes …approve the addition of Jane Warwood to the Wilmar Heights United Church Non-Profit Homes 2018-2019 Board of Directors d) Toronto Conference Executive and sub-Executive minutes …approve the Toronto Conference Executive minutes of November 14, 2018 and the sub-Executive minutes of November 6, 2018. MOTION CARRIED THE CALLS TO THE CHURCH Update as it pertains to Right Relations: – Ontario/Quebec First Nations churches met in Hamilton recently; Peter Hartmans and Susie Henderson attended. Peter gave a brief report on that meeting. The First Nations communities within the bounds of Shining Waters Region are: Christian Island, Georgina Island, Rama, Wahta, Wasauksing-Shawanaga and Toronto Urban Native Ministries. REGIONAL MEETING Planning Update: Karen Hilfman Millson joined the meeting and gave an update on the agenda planning for the Regional Council meeting in May. Some of the questions and discussion items included the timing of elections and approval of the governance structure; leaving time for proposals; communicating to clergy that there will be important business matters on the Sunday morning; creating a worship service for all congregations in the Region to use on Sunday morning; creating a video to be played at congregations