SCENIC RIVERS MONITORING PROGRAM FOR THE NON-TIDAL DELAWARE RIVER: QUALITY ASSURANCE PROJECT PLAN 2008-2009 DELAWARE RIVER BASIN COMMISSION DRBC Project Officer: Thomas J. Fikslin Date DRBC Quality Assurance Officer: Edward D. Santoro Date DRBC Program Officer Robert L. Limbeck Date USEPA Project Officer Patricia Iraci Date Table of Contents 1 TABLE OF CONTENTS .................................................................................................................................... 1 2 PROJECT MANAGEMENT ELEMENTS .................................................................................................. 1-1 2.1 DISTRIBUTION LIST .................................................................................................................................... 1-1 2.2 PROJECT / TASK ORGANIZATION ................................................................................................................ 1-2 2.3 PROBLEM DEFINITION AND BACKGROUND ................................................................................................. 1-4 2.4 PROJECT / TASK DESCRIPTION .................................................................................................................... 1-7 2.5 QUALITY OBJECTIVES AND CRITERIA ......................................................................................................... 1-7 2.5.1 Precision ............................................................................................................................................ 1-7 2.5.2 Accuracy ............................................................................................................................................ 1-8 2.5.3 Representativeness ............................................................................................................................. 1-8 2.5.4 Completeness ..................................................................................................................................... 1-8 2.5.5 Comparability .................................................................................................................................... 1-9 2.6 SPECIAL TRAINING / CERTIFICATION .......................................................................................................... 1-9 2.7 DOCUMENTS AND RECORDS ....................................................................................................................... 1-9 2.7.1 Standard Data Reporting Format .................................................................................................... 1-10 3 DATA GENERATION AND ACQUISITION ELEMENTS ....................................................................... 2-1 3.1 SAMPLING PROCESS DESIGN (EXPERIMENTAL DESIGN) ............................................................................. 2-1 3.2 SAMPLING METHODS .................................................................................................................................. 2-1 3.2.1 Sampling Equipment .......................................................................................................................... 2-7 3.3 SAMPLE HANDLING AND CUSTODY .......................................................................................................... 2-10 3.3.1 Decontamination of Field Sampling Equipment .............................................................................. 2-10 3.3.2 Sample ID and Labeling .................................................................................................................. 2-10 3.3.3 Sample Preservation, Holding, and Transportation ........................................................................ 2-11 3.3.4 Chain of Custody Documentation .................................................................................................... 2-12 3.3.5 Field Log Books ............................................................................................................................... 2-12 3.3.6 Laboratory Custody Procedures ...................................................................................................... 2-13 3.4 ANALYTICAL METHODS ........................................................................................................................... 2-13 3.5 QUALITY CONTROL .................................................................................................................................. 2-14 3.5.1 Bottle Blank ..................................................................................................................................... 2-15 3.5.2 Rinsate Blank ................................................................................................................................... 2-15 3.5.3 Blind Field Replicate Samples ......................................................................................................... 2-15 3.5.4 Field Split Samples .......................................................................................................................... 2-15 3.6 INSTRUMENT / EQUIPMENT TESTING, INSPECTION, AND MAINTENANCE .................................................. 2-16 3.7 INSTRUMENT / EQUIPMENT CALIBRATION AND FREQUENCY .................................................................... 2-17 3.8 INSPECTION / ACCEPTANCE OF SUPPLIES AND CONSUMABLES ................................................................. 2-18 3.9 NON-DIRECT MEASUREMENTS ................................................................................................................. 2-18 3.10 DATA MANAGEMENT ............................................................................................................................... 2-18 4 ASSESSMENT AND OVERSIGHT ELEMENTS ....................................................................................... 3-1 4.1 ASSESSMENTS AND RESPONSE ACTIONS .................................................................................................... 3-1 4.1.1 Incoming Samples .............................................................................................................................. 3-2 4.1.2 Sample Holding Times ....................................................................................................................... 3-2 4.1.3 Detection Limits ................................................................................................................................. 3-2 4.1.4 Method QC......................................................................................................................................... 3-2 4.2 REPORTS TO MANAGEMENT ....................................................................................................................... 3-2 5 DATA VALIDATION AND USABILITY ELEMENTS.............................................................................. 4-3 5.1 DATA REVIEW, VERIFICATION, AND VALIDATION ...................................................................................... 4-3 5.2 VERIFICATION AND VALIDATION METHODS ............................................................................................... 4-3 1-1 5.3 RECONCILIATION WITH USER REQUIREMENTS ........................................................................................... 4-4 6 REFERENCES ................................................................................................................................................ 5-1 LIST OF FIGURES FIGURE 1. LINES OF RESPONSIBILITY AND AUTHORITY ..................................................................... 1-2 FIGURE 2. UPPER AND MIDDLE DELAWARE RIVER SPECIAL PROTECTION WATERS. .............. 1-5 FIGURE 3. LOWER DELAWARE RIVER SPECIAL PROTECTION WATERS. ....................................... 1-6 FIGURE 4. HARDCOPY FORMAT OF LABORATORY ANALYTICAL DATA ...................................... 1-10 FIGURE 5. FIELD MEASUREMENT AND SAMPLE COLLECTION SCHEMATIC ................................ 2-6 FIGURE 6. SAMPLE IDENTIFICATION KEY............................................................................................... 2-10 LIST OF TABLES TABLE 1. QAPP DISTRIBUTION LIST ............................................................................................................ 1-1 TABLE 2. DESCRIPTION OF RESPONSIBILITY ........................................................................................... 1-3 TABLE 3. SAMPLE LOCATIONS, FREQUENCY, AND RATIONALE ....................................................... 2-2 TABLE 4. FIELD MEASUREMENTS AT EACH SAMPLE LOCATION ..................................................... 2-5 TABLE 5. SAMPLE ANALYSIS FOR EACH SAMPLE LOCATION ............................................................ 2-6 TABLE 6. SAMPLE PRESERVATION AND HOLDING TIME REQUIREMENTS.................................. 2-11 TABLE 7. ANALYTICAL METHODS .............................................................................................................. 2-13 TABLE 8. QA/QC ASSESSMENTS AND GOALS ........................................................................................... 2-14 TABLE 9. HYDROLAB QUANTA CALIBRATION SUMMARY ................................................................. 2-18 1-2 Scenic Rivers Monitoring Program 2008-2009 QAPP Section No. 3 Revision No. 1 Date: 01/08/2009 Page 1-1 No. of Pages in Section: 11 1 Project Management Elements The elements in this section address project management, including project history and objectives, roles and responsibilities of the participants.