DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS SIQUIJOR DISTRICT ENGINEERING OFFICE BIDDING DOCUMENTS FOR PROCUREMENT ID/ CONTRACT ID: 17HM-0010 CONTRACT NAME: REPAIR/MAINTENANCE OF LOTLOTON FLOOD CONTROL, LOTLOTON, ENRIQUE VILLANUEVA, SIQUIJOR CONTRACT LOCATION: ENRIQUE VILLANUEVA, SIQUIJOR Date of Opening of Bids: July14, 2017 Start Date for Issuance of Bidding Documents: June 16, 2017 Page 1 of 125 Preface The Department of Public Works and Highways (DPWH) has adopted these Standard Bidding Documents (SBDs) for the procurement, through public bidding, of its infrastructure projects (or Works). The SBDs are essentially based on the generic Philippine Bidding Documents (PBDs) as customized to the DPWH procurement environment. For every infrastructure contract to be procured, the DPWH Procuring Entity concerned shallprepare the contract-specific Bidding Documents (BDs) in accordance with the following guidelines: a. The BDs for the contract to be procured shall adopt the entire content of the SBDsunchanged. b. Information and data specific to the contract - such as Contract ID and Name, Approved Budget for the Contract (ABC), etc. - shall, however, be filled in or inserted in theappropriate portions of the SBDs, particularly in the following: (1) Cover Sheet (2) Invitation to Bid (IB) (3) Eligibility Data Sheet (EDS) (4) Bid Data Sheet (BDS) (5) Special Conditions of Contract (SCC) (6) Specifications (7) Drawings (8) Bill of Quantities (BOQ) (9) Bidding Forms c. The final contract-specific BDs, therefore, shall not contain any blank spaces or options.Neither shall the BDs contain any footnotes. The DPWH shall post the SBDs at its website www.dpwh.gov.ph for the general reference ofthe public. It shall also post at the website the complete BDs for every contract to be procuredstarting on the first day of advertisement of the IB. Any prospective bidder or other interestedparty may, thus, view or download the BDs from the website. The DPWH Procuring Entity shall also make hard copies of the contract-specific BDs availableto prospective bidders upon payment of a non-refundable fee. The following definitions are made to clarify the different terms used in this document and in theother parts of the DPWH Procurement Manual: Page 2 of 125 a. “Standard Bidding Documents” or “SBDs” - refer to these pro-format biddingdocuments to be used by the DPWH as template in the procurement of its infrastructurecontracts, with the contract-specific information still to be inserted or filled in. b. “Bidding Documents” or “BDs” - refer to the bidding documents for the specificinfrastructure project at hand being procured by the DPWH. These contract-specific BDsfollow the content of the SBDs, but with the particular information for the contract athand already inserted therein (i.e., the information in item b of the second paragraph ofthis Preface). c. “Philippine Bidding Documents” or “PBDs” - refer to the generic bidding documentsof the Government of the Philippines (GOP), prepared by the Government ProcurementPolicy Board (GPPB) in accordance with the provisions of the Implementing Rules andRegulations (IRR) of Republic Act (RA) No. 9184, for use by all agencies of theGovernment. The PBDs have been harmonized by the GOP with the procurementguidelines of the Asian Development Bank (ADB), the Japan International CooperationAgency (JICA), and the World Bank (WB), for use in Government infrastructurecontracts, bothlocally-funded and foreign-assisted, procured through nationalcompetitive bidding. The PBDs have been customized into the SBDs of the DPWH foruse in its infrastructure contracts. Page 3 of 125 TABLE OF CONTENTS ANNEX II-1.1A : Section I. Invitation to Bid (IB) ……………………………………… 05 ANNEX II-1.1B : Section II. Eligibility Requirements (ER) ………………………… 08 ANNEX II-1.1C : Section III. Eligibility Data Sheet (EDS) ………………………… 15 ANNEX II-1.1D: Section IV. Instructions to Bidders (ITB) ………………………. 17 ANNEX II-1.1E : Section V. Bid Data Sheet (BDS) …………………………………… 53 ANNEX II-1.1F : Section VI. General Conditions of Contract (GCC) …………… 57 ANNEX II-1.1G: Section VII. Special Conditions of Contract (SCC) …………… 93 ANNEX II-1.1H: Section VIII. Specifications …………………………….. …………… 96 ANNEX II-1.1I: Section IX. Drawings ……………………………………………………. 98 ANNEX II-1.1J: Section X. Bill of Quantities (BOQ) …………………………………… 99 ANNEX II-1.1K: Section XI. Bidding Forms (BFs) ……………………………………… 102 Page 4 of 125 ANNEX II-1.1A : Section I. Invitation to Bid (IB) Page 5 of 125 Republic of the Philippines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS SIQUIJOR DISTRICT ENGINEERING OFFICE REGIONAL OFFICE VII Larena, Siquijor INVITATION TO BID June 16, 2017 The Siquijor District Engineering Office,Larena, Siquijor, through its Bids and Awards Committee (BAC), invites contractors to submit bids for the following Contract: Contract ID : 17HM-0010 Contract Name : Repair/Maintenance of Lotloton Flood Control, Lotloton, Enrique Villanueva, Siquijor Contract Location : Enrique Villanueva, Siquijor Brief Description : Repair/Maintenance of Flood Control using Gabions Approved Budget for the Contract (ABC) :Php 4,000,000.00 Source of Fund : FY 2017 RA 10924 Regular 2017 Current (MOOE) Contract Duration : 89 Calendar Days The BAC is conducting the public bidding for this Contract in accordance with RA 9184 and its Implementing Rules and Regulations (IRR). To be eligible to bid for this Contract, a contractor must meet the following major requirements: (a) Filipino citizen or 75% Filipino-owned partnership/corporation with PCAB license for Size Range, (b) completion of a similar contract costing at least 50% of the ABC, and (c) Net Financial Contracting Capacity (NFCC) at least equal to the ABC.* The DPWH will use non-discretionary “pass/fail” criteria in the eligibility check, preliminary examination of bids, evaluation of bids, post-qualification, and award. The schedule of key procurement activities for this Contract is shown below: Activity Time Place 1. Issuance/Downloading June 16 – July14, 2017 *Hard copies at BAC of Bidding Documents Secretariat, DPWH – Siquijor District Engineering Office, Larena, Siquijor. *Downloadable from (a) DPWH website www.dpwh.gov.ph (b) PhilGEPS website www.philgeps.gov.ph, and (c) website of concerned foreign financing institution _______________ 2. Pre-Bid Conference July3, 2017 at 10:00 A.M. BAC, DPWH – Siquijor District Engineering Office, Larena, Siquijor. 3. Receipt by the BAC of Deadline: BAC, DPWH – Siquijor District Page 6 of 125 Bids July14, 2017 at 2:00 P.M. Engineering Office, Larena, Siquijor. 4. Opening of Bids July 14, 2017 at 2:00 P.M. BAC, DPWH – Siquijor District Engineering Office, Larena, Siq. Bidders shall pay the BAC a non-refundable fee of Php5,000.00for the Bidding Documents, upon securing hard copies of the Documents. Bidders that downloaded the Documents from the DPWH/PhilGEPS website shall pay the fee upon submission of their bids. Prospective bidders shall submit their duly accomplished forms as specified in the BD’s in two (2) separate sealed bid envelopes to the BAC Chairman. The first envelope shall contain the Technical Component of the bid, which shall include a copy of the CRC. The second envelope shall contain the Financial Component of the bid. Contract will be awarded to the Lowest Calculated Responsive Bid as determined in the bid evaluation and post-qualification. The DPWH-Siquijor District Engineering Office, Larena, Siquijor reserves the right to accept or reject any bid and to annul the bidding process any time before the Contract award, without incurring any liability to the affected bidders, in accordance with the provisions of Section 41 of RA 9184 and its IRR. Any request for additional information concerning this bidding shall directed to the following: BAC Chairperson: Norman C. Carpio Head, Procurement Unit: Elsa C. Jumadla Address: DPWH – Siquijor District Address: DPWH – Siquijor District Engineering Office, Larena, Siquijor Engineering Office, Larena, Siquijor Telephone No. (035) 377-2039 Telephone No. (035) 377-2039 Email Address: [email protected] Address: [email protected] Approved by: FOR & IN THE ABSENCE OF THE BAC CHAIRMAN: Date of Publication: June 16, 2017 CORAZON E. OJALES Engineer III/ BAC Member Form DPWH-INFR-04 Page 7 of 125 ANNEX II-1.1B : Section II. Eligibility Requirements (ER) Page 8 of 125 STANDARD FORMAT ELIGIBILITY REQUIREMENTS 1. Unless otherwise indicated in the Instructions to Bidders (ITB), the prospective biddermust meet the following Eligibility Requirements (ER) for purposes of determining by the DPWH the eligibility of the bidder for the contract to be procured: Submission of Class “A” and Class “B” Documents To participate in the bidding for an infrastructure contract in the DPWH, a contractor/ bidder must submit to the BAC of the Procuring Entity, not later than the deadline for the submission of bids or simultaneously with the submission of its bid for the contract, the following Class “A” and Class “B” Documents as embodied in the Contractor’s Confidential Application Statement for Registration or CCASR (Form DPWH-INFR-05) (IRR Section 23.1). The submission of these Documents is required only of contractors that are not yet enrolled in the DPWH Civil Works Registry (CWR); there is no need for a contractor already enrolled in the CWR Registry to submit the same Documents. Prior enrolment or registration of a contractor with the CWR, however, is not a prerequisite to the submission of bids for a specific contract. Class “A” Documents(IRR Section 23.1a): (1) Legal Documents (a) Registration certificate from the Securities and Exchange Commission (SEC) in the case of a Partnership or Corporation, or from the Department of Trade and Industry (DTI) in the case of a Single Proprietorship, or from the Cooperatives Development Authority in the case of a cooperative. (b) Mayor’s/Business Permit issued by the city or municipality where the principal place of business of the prospective bidder is located. (c) Tax Clearance per Executive Order (EO) No. 298, series of 2005, as finally reviewed and approved by the Bureau of Internal Revenue (BIR). (2) Technical Documents (a) Valid PCAB license and registration for the type and cost of contract to beprocured.