Section on Library and Research International Federation Services for Parliaments of Library Associations and Institutions Section des services de bibliothèque Fédération internationale des et de recherche parlementaires Associations de bibliothécaires et des bibliothèques CIRCULAR NEWSLETTER Vol. 25 – No. 16-17, January 2007 Editor Margareta Brundin http://www.ifla.org/VII/s3/conten-e.htm CONTENTS Letter from the Chair .................................................................................... page 3 CAPE TOWN Invitation letter from Albert Ntunja, the Librarian of the National Assembly Library, South Africa ......................... page 4 Preliminary program for the pre-conference In Cape Town, South Africa .......................................................................... page 5 Registration Form for the Pre-Conference ................................................... page 6 Registration form for hotel booking in Cape Town ....................................... page 7 IFLA Conference in Durban ......................................................................... page 8 IFLA SEOUL 006 Pre-Conference Report ................................................................................ page 10 Minutes from Coordinating Board I and II .................................................... page 20 Standing Committee I .................................................................................. page 23 Reports from the Management Workshop ..................................................... page 29 News from the Section ................................................................................. page 36 CIRCULAR NEWSLETTER Vol. 25 – No. 16-17, January 2007 Letter from the Section Chair 21 February 2007 Dear Colleagues, As Chair of the IFLA Section on Library Re- Our program in Durban will focus on partnerships for search Services for Parliaments, I am pleased successful programs to grow and strengthening services to join my colleague Ms. Ellen Remona Tise, for parliaments. Elle Valentine is chairing the session. The Chair of the National Committee at the Libra- Durban program will also include a management work- ry and Information Association of South Afri- shop day. Other topics covered in the Durban program ca (LIASA) in inviting you officially to attend include networking for public access to government in- the World Library and Information Congress: formation and promotion and marketing strategies for 7rd IFLA General Conference and Council in libraries. More detailed information on programs and Durban, South Africa, August 19-, 007. speakers will be provided in IFLANET and through our discussion list. As a pre-conference in conjunction with the 73rd Mee- ting of the International Federation of Library Associa- My purpose in writing now is to encourage you to tions (IF LA) in South Africa, the Annual International make concrete plans for attending both the Preconfe- Conference of Parliamentary Librarians will be held in rence in Cape Town and the main IFLA Conference Cape Town, South Africa on 15-17 August, 2007 and meetings in Durban, South Africa. I hope you will mark will be hosted by the Library of Parliament, Parliament your calendar for the entire period 15-23 August 2007, of the Republic of South Africa. The program for the and seek approval and financing for your trip. You may Pre-conference is attached. In conjunction with the wish to seek financial support directly to bodies such as pre-conference there will be a meeting of the member the World Bank and the Soros Foundation and the Da- nations of the Association of Parliamentary Libraries of nida Travel Grant through the Advancement of Librari- Eastern and Southern Africa. I am pleased to join our anship Program (ALP), the International Development host, Mr. Albert Ntunja, Chief Librarian of the Library and Research Centre (IDRC) with the Government of of Parliament of South Africa, in inviting you to join us Canada, the Commonwealth Parliamentary Association for this meeting. and the European Parliament. The program for the pre-conference looks to be stimu- I hope you will be joining us in Cape Town and Dur- lating and challenging. In addition to the presentation ban for the entire period of August 15-23. It is not too planned by the Library of Parliament staff, 3 regionally soon to make your plans. If you would like a letter sent organized panels on new programs and services will be to an official at your parliament urging support for your presented on Innovations Services Day, Thursday, August attendance at these important meetings, please e-mail 16. Topics covered include Innovations in African Parlia- me at [email protected]. It is also possible to get a standard mentary Libraries and Research Services, Intranets and letter of invitation from IFLA Headquarters. For those Websites for Parliaments: What’s Next, and Innovations instructions check the IFLA website, www.ifla.org. I be- in Europe, Asia, and the Americas. The Section’s activi- lieve that these meetings are a wonderful opportunity to ties will include as in previous years a Standing Com- network with colleagues and share experiences. I hope mittee Meeting on Saturday, 19 August 2007 in Durban. to see you in Cape Town and Durban. All Section members are of course invited to attend this meeting. Sincerely, Donna Scheeder Chair CIRCULAR NEWSLETTER Vol. 25 – No. 16-17, January 2007 Letter of invitation to the pre-conference in Cape Town Dear Distinguished Guests, The city also offers good entertainment, galleries and on behalf of the South African Parliament libraries. – all within easy reach of accommodation. Pre-Conference Organizing Committee, I am privileged indeed to extend a warm invitation In order to facilitate your logistical and administrative to you to participate in the rd Annual Con- preparations, please complete and return the registration ference of Library and Research Services for and hotel booking forms to the fax number or e-mail Parliaments to be held in Cape Town, South address provided. Africa, 16-18 August 007. I look forward to welcome you at the conference and The Conference will bring together library professionals if, in the meantime, you have any questions about the and researchers to unravel different aspects of the theme arrangements please contact: “Innovation and Creativity in Parliamentary Libraries and Research Services – Development Through Lear- Ms Barbara Swartz ning”. The Conference will also provide an opportunity Library of Parliament for the delegates to network and share ideas. P.O. Box 18 Cape Town Since 1994, the South African Parliament has seen the 8000 need to develop and expand its international relations Republic of South Africa through an active program of international dialogue, skills transfer, visits and conferences. Your participation Phone: + 27 21 4032040 at this Conference will contribute to the fulfilment of Fax: + 27 21 4614331 this need and to achieving your Section Strategic Plan E-mail: [email protected] Objectives, and is therefore greatly appreciated. Besides the excellent program, the delegates will enjoy Yours sincerely, the warm hospitality of Cape Town that will include a Albert Ntunja visit to Robben Island museum – a dynamic institution Chief Librarian which acts as a focal point of South African heritage. CIRCULAR NEWSLETTER Vol. 25 – No. 16-17, January 2007 PROVISIONAL IFLA Guided tour of Parliament and Library 18h30 – 21h00 PRE-CONFERENCE Welcome Dinner PROGRAMME Friday, 17 August 007 – Innovative Services Day THEME: Innovation and Creativity in Parliamen- 08h30 – 09h00 tary Libraries and Research Services – Develop- Delegates arrive at Parliament – Tea and Coffee ment Through Learning 09h00 – 10h30 Thursday, 16 August 007 – Parliament and Library Innovations in African Parliamentary Libraries and Research Services 08h30 – 09h00 Registration and Tea/Coffee 10h30 – 10h45 Tea / Coffee break 09h00 – 09h45 Opening Ceremony 10h45 – 13h00 Intranet and Websites for Parliaments: What’s next? • Opening Remarks: Mr. Albert Ntunja – Chief Librarian • Welcome Address: Honourable Ms Mbete – Speaker of the Natio- 13h00 – 13h45 nal Assembly Lunch • Opening Address: Mr. Zingile Dingani – Secretary to Parliament • Congratulatory Remarks: Ms Donna Scheeder 13h45 - 15h30 Innovations in Europe, Asia and the Americas 09h45 – 10h00 Introduction of Delegates 15h30 – 15h45 Tea / Coffee break 10h00 - 10h30 Tea / Coffee break 15h45 – 16h30 Presentation by other Parliaments 10h30 – 11h15 Presentations by National Assembly and National Council of 18h00 – 20h30 Provinces Members Dinner and Social Activity • National Assembly MP Saturday, 18 August 007 – Co-operation and net- • National Council of Provinces MP working 11h15 – 11h45 08h30 – 09h00 Parliamentary Services: Introduction to Legislation and Over- Delegates arrive: Tea / Coffee sight Division – Mrs. Nomonde Keswa: Manager LOD 09h00 – 10h00 11h45 - 12h45 Co-operation between National Parliament Legislatures Library and Research Services in Parliament 10h00 -10h15 • Enhanced Support to Committees – Dr Leon Gabriel Tea / Coffee break • Presentation by Librarian 10h30 12h45 – 13h30 Buses leave to harbour for Robben Island Museum Lunch 16h30 13h30 – 14h30 Buses back to hotel Library and Research Services in Parliament 18h00 – 21h30 Buses leave to Moyo 21h30 Buses leave back to hotel • Presentation by Researcher • Presentation by Knowledge Management Cluster Sunday, 19 August 007 14h30 – 14h45 07h45 Bus leave to airport Photograph of Delegates The flight to Durban