1 CITY OF ROLLINGWOOD PLANNING AND ZONING COMMISSION MEETING AGENDA Wednesday, February 05, 2020 Notice is hereby given that the Planning and Zoning Commission of the City of Rollingwood, Texas will hold a regular meeting, open to the public, in the Municipal Building at 403 Nixon Drive in Rollingwood, Texas on February 05, 2020 at 7:00 PM, where the following items will be discussed: CALL ROLLINGWOOD PLANNING AND ZONING COMMISSION MEETING TO ORDER 1. Roll Call PUBLIC COMMENTS Citizens wishing to address the Planning and Zoning Commission for items not on the agenda will be received at this time. Please limit comments to 3 minutes. In accordance with the Open Meetings Act, the Utility Commission is restricted from discussing or taking action on items not listed on the agenda. Citizens who wish to address the Planning and Zoning Commission with regard to matters on the agenda will be received at the time the item is considered. CONSENT AGENDA All Consent Agenda items listed are considered to be routine by the Planning and Zoning Commission and may be enacted by one (1) motion. There will be no separate discussion of Consent Agenda items unless a Board Member has requested that the item be discussed, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda. 2. Discussion and possible action to approve the minutes from the January 14, 2020 Planning and Zoning Meeting. PUBLIC HEARING 3. Public hearing, discussion and possible action on a request to amend the City's Code of Ordinances to expressly include allowing for banks and savings and/or savings and loan institutions in the current C-2 Zoning District of the City of Rollingwood. REGULAR AGENDA 4. Presentation and discussion on the Residential Tree Canopy Management Ordinance. Planning and Zoning Commission Meeting – Agenda 2 Wednesday, February 05, 2020 5. Briefing of the Commission on actions by the City Council regarding recommendations provided by the Planning and Zoning Commission. 6. Discussion on scheduling and planning for future meeting dates and agenda items. ADJOURNMENT OF MEETING CERTIFICATION OF POSTING I hereby certify that the above Notice of Meeting was posted on the bulletin board at the Rollingwood Municipal Building, in Rollingwood, Texas and to the City website at www.rollingwoodtx.gov on January 31. 2020 at 4:00 p.m. __________________________________ Ashley Wayman, City Secretary NOTICE - The City of Rollingwood is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please contact the City Secretary, at (512) 327-1838 for information. Hearing-impaired or speech-disabled persons equipped with telecommunication devices for the deaf may call (512) 272-9116 or may utilize the stateside Relay Texas Program at 1-800-735-2988. The Planning and Zoning Commission will announce that it will go into executive session, if necessary, to deliberate any matter listed on this agenda for which an exception to open meetings requirements permits such closed deliberation, including but not limited to consultation with the city's attorney(s) pursuant to Texas Local Government Code section 551.071, as announced at the time of the closed session. Consultation with legal counsel pursuant to section 551.071 of the Texas Local Government Code; discussion of personnel matters pursuant to section 551.074 of the Texas Local Government Code; real estate acquisition pursuant to section 551.072 of the Texas Local Government Code; prospective gifts pursuant to section 551.073 of the Texas Local Government Code; security personnel and device pursuant to section 551.076 of the Texas Local Government Code; and/or economic development pursuant to section 551.087 of the Texas Local Government Code. Action, if any, will be taken in open session. 3 2. CITY OF ROLLINGWOOD SPECIAL PLANNING AND ZONING COMMISSION MEETING MINUTES Tuesday, January 14, 2020 The Planning and Zoning Commission of the City of Rollingwood, Texas held a regular meeting, open to the public, in the Municipal Building at 403 Nixon Drive in Rollingwood, Texas on January 14, 2020 at 6:00 PM, where the following items were discussed: CALL ROLLINGWOOD PLANNING AND ZONING COMMISSION MEETING TO ORDER 1. Roll Call Chairperson Jordan Scott called the meeting to order at 6:00 p.m. Present Members: Jamil Alam, Alex Robinette, Chairperson Jordan Scott, Amie Rodnick, Brian Nash and Josh McKay. Also Present: City Administrator Amber Lewis, City Attorney Sarah Griffin, Development Services Manager Carrie Caylor, and City Secretary Ashley Wayman. PUBLIC COMMENTS The following individuals spoke during public comment: Cindy and Ed Lee (405 Vale) requested that the Commission reconsider the code as it applies to accessory buildings and spoke on their current plans for an accessory building. They also stated that they were not planning to use it for short-term rentals. CONSENT AGENDA 2. Discussion and possible action on the minutes from the December 9, 2019 Planning and Zoning Commission meeting. Amie Rodnick motioned to approve the consent agenda. Brian Nash seconded the motion. The motion passed 5-0. PUBLIC HEARING 3. Public hearing, discussion and possible action on a request to amend the City's Code of Ordinances to expressly include allowing for banks and savings and/or savings and loan institutions in the current C-2 Zoning District of the City of Rollingwood. Special Planning and Zoning Commission Meeting – Minutes 4 Tuesday, January 14, 2020 2. Chair Jordan Scott opened the Public Hearing at 6:12 p.m. The following individuals spoke during the public hearing: o Thom Ferrell (3223 Park Hills Drive) spoke in opposition to this request, stating that the city should be generating as much sales tax as possible, which a bank would not contribute to, and that this would go against the corridor studies that the city has had completed. He also talked about the higher potential for crime in banking institutions as opposed to office space. o William Milligan, the design builder and owner’s representative of Vista Bank, discussed the history of Vista Bank and that this particular lot is not conducive to retail and that this bank would beautify this area of Bee Caves Rd. He also explained the request that they are making. o Amie Rodnick questioned why they went through this process as opposed to the special use permit, and William Milligan stated that their option period on this property made this time sensitive. Chair Jordan Scott closed the public hearing at 6:26 p.m. City Administrator Amber Lewis stated that because this property is currently zoned C-2, the Special Use Permit process is not an option. The commission discussed how allowing this request would not benefit the city, and how it would go against the current studies that the city has undergone. William Milligan explained that this bank was already active in the community and the Westlake area. A representative of Vista Bank, explained that this bank is more aligned with the city than those currently in the city in regard to asset size and that they would provide dollars and lending structures that would support the existing businesses in town and the residents of the city. He stated that they are a true community partner. Jamil Alam stated his opposition to this request. Brian Nash discussed that this was a big ask as it would change the code, and that he thinks that this change would not make sense right now. Amie Rodnick also stated her opposition to this request. No action was taken. REGULAR AGENDA 4. Discussion on scheduling and planning for future meeting dates and agenda items. The commission discussed keeping the meetings to scheduled nights. 5. Briefing of the Commission on actions by the City Council regarding recommendations provided by the Planning and Zoning Commission. Chair Jordan Scott discussed that this will be a recurring item to update the commission on Council actions. Special Planning and Zoning Commission Meeting – Minutes 5 Tuesday, January 14, 2020 2. City Administrator Amber Lewis summarized the actions that had been taken by Council in the past month and how they are potentially related to the Planning and Zoning Commission. 6. Discussion on new member recruitment for the Planning and Zoning Commission. Chair Jordan Scott stated that there were no longer any open places on the Commission. 7. Update on the status of the Comprehensive Plan. City Administrator Amber Lewis stated that RFQ was issued and published in the Picayune and the Statesman, and the responses are due on January 23rd. Chair Jordan Scott also stated that the 1998 Corridor Study was included in the packet and will be important information for the Comprehensive Planning Process. ADJOURNMENT OF MEETING The meeting was adjourned at 6:55 p.m. Minutes Adopted on the __________day of _______________, 2020. ____________________________ Jordan Scott, Chair ATTEST: ______________________________ Ashley Wayman, City Secretary 6 3. PO Box 820582 North Richland Hills, TX. 76182 PHONE: 817.510.6121 24 January 2020 City of Rollingwood, c/o Amber Lewis – City Administrator 403 Nixon Dr, Rollingwood, TX 78746 Office: 512-327-1838 ext. 105 RE: Notice to Adjust our Request for Modification to the City’s “C2” Zoning Ordinance Mrs. Lewis, Pertaining to 2802 Bee Cave’s Road, Rollingwood, TX. 78746. We previously spoke at the January 14th Planning and Zoning Board Meeting, on behalf of Vista Bank, to request a Modification to the City’s “C2” Zoning Ordinance in order to allow for Financial Institutions (by right) within this entire zoning district; and then again the follow evening at the January 15th City Council Meeting. After careful review and consideration from the feedback we received from both meetings by the Vista Bank Board, we believe a more prudent approach is to modify our request before the Planning and Zoning Board reconvenes to discuss and present a decision on our initial request.