Administrator Reference Guide OU Campus v10 OmniUpdate, Inc. 1320 Flynn Road, Suite 100 Camarillo, CA 93012 OmniUpdate, Inc. 1320 Flynn Road, Suite 100 Camarillo, CA 93012 800.362.2605 805.484.9428 (fax) www.omniupdate.com Copyright ® 2014 OmniUpdate, Inc. All rights reserved. Document Number: b-019 Publish Date: 1/31/2014 ® OmniUpdate and OU Campus™ are trademarks or registered trademarks of OmniUpdate, Inc. Any other company and product names, and trademarks mentioned within are property of their respective owners. Content is subject to change without notice. About OmniUpdate, Inc. ® OmniUpdate is the leading web content management system (CMS) provider for higher education. The company focuses on providing an exceptional product and customer experience to its OU Campus™ CMS users who manage more than 700 web and mobile sites in the U.S. and around the world. OU Campus is secure and scalable, server and platform independent, and seamlessly integrates with other enterprise campus systems. It provides college and university web developers, administrators, and marketers with the user- friendly tools and deployment flexibility they need to achieve excellence. For more information, visit . About This Guide The Administrators Reference Guide provides a list of the commonly used functionality for administrators of the OU Campus CMS. It includes overview topics and step-by-step procedures related to the configurations at the account and site level. The intended audience is administrators of OU Campus. End users of the system may find more detailed content regarding the basic use of OU Campus in the End-User Reference Guide and the Support site. OU Campus Support The Support site is available to everyone and users are encouraged to visit and browse the site for information. An institution's administrators are also available if the answer cannot be found on the Support site or further explanation and clarification is needed. Administrators may contact the OmniUpdate Support Team. Ways to access the OU Campus support documentation include: • Support site: http://support.omniupdate.com/ • The help link in the main interface of OU Campus • The WYSIWYG Help link • Help links embedded in the system • Text instructions are provide onscreen for specific fields and functionality • OmniUpdate Community Network (OCN): http://ocn.omniupdate.com/ Conventions Shorthand for navigation through the OU Campus CMS is indicated with a greater-than sign and bolded: > For example, Setup > Sites. Code snippets use Courier New and a shaded background. OU Campus Page 2 of 289 Contents Administrator Introduction.................................9 Checked Out Content....................................... 28 OU Campus Support..........................................9 Checked Out Content Overview.......................28 Filter and Quick Search....................................10 Checking In Content.........................................29 Servers............................................................... 12 Checking in a Single File...............................29 Servers Overview............................................. 12 Checking in Multiple Files..............................30 Staging..............................................................12 Sorting Checked Out Content.......................... 30 Production.........................................................12 Checking in Content with a Scheduled Publish or Publish Targets................................................ 12 Expiration..........................................................31 Auxiliary Sites...................................................12 Pending Approvals........................................... 33 Binary Management......................................... 12 Pending Approvals Overview........................... 33 Server Choice...................................................13 Actions..............................................................33 Reports...............................................................14 Reassign........................................................ 34 Reports Overview.............................................14 Check In.........................................................35 Required Actions........................................... 14 Approve and Publish..................................... 36 Checked Out Content.................................... 14 Decline........................................................... 36 Recent Saves................................................ 14 Scheduled Actions............................................38 Recent Publishes...........................................15 Scheduled Actions Overview............................38 Pending Approvals.........................................15 Scheduled Actions Features and Scheduled Actions......................................... 15 Functionality......................................................38 Site Check..................................................... 15 Recent Saves.....................................................40 Custom Reports.............................................15 Recent Saves Overview...................................40 Required Actions.............................................. 16 Recent Saves Features and Functionality........ 40 Required Actions Overview.............................. 16 Save Type......................................................41 Broken Pages.................................................... 17 Recent Publishes.............................................. 42 Broken Pages Overview...................................17 Recent Publishes Overview............................. 42 Broken Links and Dependency Tags............... 17 Recent Publishes Features and Functionality...................................................42 Viewing Broken Link Tags................................18 Site Check..........................................................44 Preview View................................................. 18 Site Check Overview........................................44 Status Bar View............................................. 19 Running a Site Check...................................... 44 Edit Mode.......................................................19 Reviewing Site Check Results......................... 46 Broken Dependency Tag in WYSIWYG Editor..............................................................19 All Broken Links............................................... 46 Broken Asset in WYSIWYG Editor................ 21 Broken Links by Page...................................... 46 Deleting a Broken Dependency Tag from the Rerunning a Site Check.................................48 WYSIWYG Editor...........................................22 Invalid Pages....................................................49 Deleting an Asset or Dependency Tag in the About the Validator...........................................49 Source Editor................................................. 23 Setup.................................................................. 51 Out of Sync Pages............................................25 Setup Overview................................................ 51 Out of Sync Pages Overview........................... 25 Setup Menu Overview......................................51 Publishing Dirty Pages...................................25 Account.............................................................51 Exporting the Out of Sync Report..................26 Sites..................................................................51 OU Campus Page 3 of 289 Users................................................................ 51 Adding an Auxiliary Site................................... 85 Groups..............................................................52 Editing an Auxiliary Site................................... 87 Toolbars............................................................52 Deleting an Auxiliary Site................................. 88 Font Size Sets..................................................52 Best Practices.................................................. 88 Gadgets............................................................ 52 Optional Features..............................................90 Templates.........................................................52 Optional Features Overview.............................90 Facebook..........................................................52 Dependency Manager....................................90 Twitter...............................................................52 Asset Manager...............................................90 Account.............................................................. 54 Reveal Site Password....................................90 Account Overview............................................ 54 Add-Ons.........................................................90 Editing Account Settings.................................. 54 Quick Search................................................. 91 Creating a New Account.................................. 56 LDP................................................................ 91 General Settings............................................... 57 Binary Management.......................................91 General Settings Overview...............................57 WebDAV........................................................ 91 Locale................................................................. 60 Dependency