County Hall The Rhadyr Usk NP15 1GA 25th November 2014 Dear Councillor CABINET You are requested to attend a Cabinet meeting to be held at The Council Chamber, County Hall, Rhadyr, Usk, NP15 1GA on Wednesday, 3rd December 2014, at 2.00 p.m. AGENDA 1. Apologies for Absence 2. Declarations of Interest 3. Special Strong Communities Minutes 24th November 2014 – Call-in of ‘Building the establishment and capacity for enterprise’ (copy attached). 4. To consider the following reports (copies attached): (i) TARGET SETTING AT A TIME OF CONTRACTING BUDGETS Division/Wards Affected: All Purpose: 1. To seek approval to mid-year revisions to a number of targets contained in the Council’s Improvement Plan and Outcome Agreement with Welsh Government and to re-state existing targets to ensure absolute clarity on expected performance and 2. To remind members of past performance against key performance indicators and ensure that members consider the likely impact of budget decisions the trajectory of future performance. Author: Policy and Performance Team Contact Details: [email protected] (ii) FRIENDSHIP AGREEMENT WITH XIANGSHAN COUNTY, CHINA Division/Wards Affected: All Purpose: To propose the development of an international relationship with Xiangshan Local Government in China, which includes the signing of a ‘Friendship Agreement’ to share best practice and inform opportunities around culture, tourism and economic development. Author: Kellie Beirne – Chief Officer, Enterprise Contact Details: [email protected] 1 iii) REVENUE & CAPITAL BUDGET MONITORING 2014/15 MONTH 6 OUTTURN FORECAST STATEMENT Division/Wards Affected: Countywide Purpose: 1.To provide Members with information on the forecast outturn position of the Authority at the end of month 6 for the 2014/15 financial year. 2. It also seeks to provide summary performance indicator information alongside financial data to allow Members a better opportunity to consider how services are provided and whether resources are being utilised efficiently. Author: Mark Howcroft - Assistant Head of Finance Contact Details: [email protected] (iv) COUNCIL TAX BASE 2016/18 AND ASSOCIATED MATTERS Division/Wards Affected: Chief Executives - Finance Purpose: To agree the Council Tax base figure for submission to Welsh Government, together with the collection rate to be applied for 2015/16 and to make other necessary related statutory decisions. Authors: Joy Robson – Head of Finance / Sue Deacy – Systems and Performance Manager, Revenue Section Contact Details: [email protected] / [email protected] (v) MONMOUTHSHIRE LOCAL DEVELOPMENT PLAN AFFORDABLE HOUSING SUPPLEMENTARY PLANNIGN GUIDANCE Division/Wards Affected: All Purpose: The purpose of this report is to seek Cabinet’s endorsement of Draft Supplementary Planning Guidance (SPG) on Affordable Housing to support the policies of the Monmouthshire Local Development Plan (LDP), with a view to issuing for consultation purposes and to recommend to Council accordingly. Author: Martin Davies – Development Plans Manager Contact Details: [email protected] (vi) RECYCLING REVIEW Division/Wards Affected: All Purpose: To seek Cabinet agreement on the proposed way forward for the Recycling Review including the decision on the future of recycling collections in Monmouthshire to align with the revised Waste Framework Directive (rWFD) requirements for separate collections (subject to conditions) by January 2015. Authors: Rachel Jowitt – Head of Waste and Street Services / Amy Bowen – Senior Policy and Performance Officer Contact Details: [email protected] / [email protected] (vii) ANAEROBIC DIGESTION, MEMORANDUM OF UNDERSTANDING Division/Wards Affected: All Purpose: To seek approval for: a) the Head of Waste & Street Services to conclude negotiations for MCC to enter into a Memorandum of Understanding with the Heads of the Valleys Partnership to progress the development of an Outline Business Case for the delivery of appropriate food waste treatment (via Anaerobic Digestion) in the region; b) the Cabinet Members for County Operations (Cllr Bryan Jones) and Finance (Phil Murphy) be appointed to the Joint Committee. Author: Rachel Jowitt – Head of Waste and Street Services Contact Details: [email protected] 2 (viii) USE OF 2013-14 EDUCATION ACHIEVEMENT SERVICE UNDERSPEND Division/Wards Affected: All Purpose: 1. To provide members with an update on the proposed use of the 2013-14 underspend from the Education Achievement Service EAS). 2. To seek approval to transfer the £69,000 underspend back to the EAS for the uses detailed in this report. 3. The total underspend for the EAS was £534,528 the MCC share of this was £69,000. Author: Nikki Wellington – CYP Finance Manager Contact Details: [email protected] (ix) MANAGEMENT OF COMMERCIAL OBSTRUCTIONS ON THE HIGHWAY Division/Wards Affected: All Purpose: To seek approval for the adoption of a policy titled ‘Provision of a Management of Commercial Obstruction on the Highway’. The Policy will cover various occasions when a business wants to use the Public Highway for reason of benefit to that company. It will bring a consistency to the policy, both within MCC processes and the wider Local Authority community by using a specific licensing and charging mechanism for any organisation seeking to make use of the public highway. Author: Steve Lane, Operations Manager, County Highways Contact Details: [email protected] (x) WELSH CHURCH FUND WORKING GROUP Division/Wards Affected: All Purpose: The purpose of this report is to make recommendations to Cabinet on the Schedule of Applications for 2014/15 meeting 4 held on the 13th November 2014. Author: David Jarrett – Central Finance Management Accountant Contact Details: [email protected] Yours sincerely, Paul Matthews Chief Executive 3 CABINET PORTFOLIOS 2014 County Area of Responsibility Partnership and Ward Councillor External Working P.A. Fox Organisational Development WLGA Council Portskewett (Leader) Whole Council Performance, Whole Council Strategy Development, Corporate WLGA Coordinating Services, Democracy. Board Local Service Board R.J.W. Greenland Innovation, Enterprise & Leisure WLGA Council Devauden (Deputy Leader) Innovation Agenda, Economic Development, Tourism, Social Enterprise, Leisure, Capital Region Tourism Libraries & Culture, Information Technology, Information Systems. P.A.D. Hobson Community Development Community Safety Larkfield (Deputy Leader) Community Planning/Total Place, Equalities, Area Working, Citizen Engagement, Partnership Public Relations, Sustainability, Parks & Open Spaces, Community Safety. Equalities and Diversity Group E.J. Hacket Pain Schools and Learning Joint Education Group Wyesham School Improvement, Pre-School Learning, Additional Learning Needs, Children’s (EAS) Disabilities, Families First, Youth Service, Adult Education. WJEC G. Howard Environment, Public Services & Housing SEWTA Llanelly Hill Development Control, Building Control, Housing Service, Trading Standards, Public SEWSPG Protection, Environment & Countryside. G. Burrows Social Care & Health Gwent Frailty Board Mitchel Troy Adult Social Services including Integrated services, Learning disabilities, Mental Older Persons Strategy Health. Partnership Group Children’s Services including Safeguarding, Looked after Children, Youth Offending. Health and Wellbeing. P. Murphy Resources Prosiect Gwrydd Caerwent Accountancy, Internal Audit, Estates & Property Services, Procurement, Human Wales Purchasing Resources & Training, Health & Safety. Consortium S.B. Jones County Operations SEWTA Goytre Fawr Highways, Transport, Traffic & Network Management, Waste & Recycling, Prosiect Gwyrdd Engineering, Landscapes, Flood Risk. 4 Sustainable and Resilient Communities Outcomes we are working towards Nobody Is Left Behind Older people are able to live their good life People have access to appropriate and affordable housing People have good access and mobility People Are Confident, Capable and Involved People’s lives are not affected by alcohol and drug misuse Families are supported People feel safe Our County Thrives Business and enterprise People have access to practical and flexible learning People protect and enhance the environment Our priorities Schools Protection of vulnerable people Supporting Business and Job Creation Our Values Openness: we aspire to be open and honest to develop trusting relationships. Fairness: we aspire to provide fair choice, opportunities and experiences and become an organisation built on mutual respect. Flexibility: we aspire to be flexible in our thinking and action to become an effective and efficient organisation. Teamwork: we aspire to work together to share our successes and failures by building on our strengths and supporting one another to achieve our goals. 5 Agenda Item 3 Minutes of the Special Meeting of the Strong Communities Select Committee held at County Hall, Usk on Monday 24thNovember 2014 at 10.00 a.m. PRESENT: County Councillor S.G.M. Howarth (Chairman) County Councillors: A. Easson, D. Dovey, R. Edwards, P. Jordan, M. Powell, V.E. Smith, S. White and K. Williams County Councillors P. Farley, R. Harris, P. Murphy and P. Hobson attended the meeting by invitation of the Chairman. OFFICERS IN ATTENDANCE: Ms. K. Beirne - Chief Officer, Enterprise Ms. D. Hill-Howells - Head of Community Delivery Mr. I. Saunders - Head of Leisure, Tourism and Heritage Mr.