NOTICE OF AN ORDINARY MEETING OF COUNCIL Dear Council Member The next Ordinary Meeting of the Shire of Bridgetown-Greenbushes will be held on Thursday, 26 November 2020 in Council Chambers commencing at 5.30pm T Clynch, CEO Date 19 November 2020 Council Agenda Index – 26 November 2020 Subject Page No Acknowledgment of Country ................................................................................... 3 Attendance, Apologies & Leave of Absence .......................................................... 3 Attendance of Gallery ............................................................................................... 3 Response to Previous Questions Taken on Notice ............................................... 3 Public Question Time ................................................................................................ 3 Petitions/Deputations/Presentations ...................................................................... 3 Comment on Agenda Items by Parties with an Interest ........................................ 3 Applications for Leave of Absence ......................................................................... 3 Confirmation of Minutes ........................................................................................... 3 C.01/1120 Ordinary Meeting held 29 October 2020 ............................................... 3 Announcements by the Presiding Member without Discussion .......................... 4 Notification of Disclosure of Interest ...................................................................... 4 Questions on Agenda Items by Elected Members ................................................ 4 Consideration of Motions of which Previous Notice Has Been Given ................ 4 Reports of Officers .................................................................................................... 4 CEO’s Office ........................................................................................................... 5 C.02/1120 Licence to Occupy and Use Rail Corridor Land for Landscaping ......... 5 C.03/1120 South West Regional Councils Designated Area Migration Agreement (DAMA) Memorandum of Understanding ............................................. 9 C.04/1120 New Licence to Occupy – Suttons Lookout Transmission Tower ....... 12 C.05/1120 Annual Review of Policies ................................................................... 14 C.06/1120 Rolling Action Sheet ............................................................................ 21 Corporate Services ................................................................................................. 22 C.07/1020 Proposed New Borrowing for Growth Strategy Projects Redevelopment of the Greenbushes and Bridgetown Railway Stations Heritage Project ..................................................................... 22 C.08/1020 October 2020 Financial Activity Statements and List of Accounts Paid in October 2020 ........................................................... 28 Development & Infrastructure ................................................................................ 31 C.09/1120 Proposed Youth Activity Centre ......................................................... 31 Council – Agenda 26.11.20 – P. 2 of 37 Community Services ............................................................................................... 36 Receival of Minutes of Management Committees ............................................... 36 Urgent Business Approved By Decision .............................................................. 36 Responses to Elected Member Questions Taken on Notice .............................. 36 Elected Members Questions With Notice ............................................................. 36 Notice of Motions for Consideration at the Next Meeting ................................... 36 Matters Behind Closed Doors ................................................................................ 36 C.10/1120 Citizen of the Year Awards .................................................................. 37 Closure ......................................................................................................... 37 List of Attachments ................................................................................................. 37 Council – Agenda 26.11.20 – P. 3 of 37 AGENDA For an Ordinary Meeting of Council to be held in Council Chambers on Thursday, 26 November 2020 commencing at 5.30pm Meeting to be opened by the Presiding Member Acknowledgment of Country – Presiding Member On behalf of the Councillors, staff and gallery, I acknowledge the Noongar People, the Traditional Custodians of the land on which we are gathered, and pay my respects to their Elders past, present and emerging. Attendance, Apologies and Leave of Absence President - Cr J Nicholas Councillors - J Bookless - J Boyle - B Johnson - J Moore - J Mountford - A Pratico - P Quinby - A Wilson In Attendance - T Clynch, Chief Executive Officer - M Larkworthy, Executive Manager Corporate Services - E Denniss, Executive Manager Community Services - G Arlandoo, Executive Manager Development & Infrastructure Attendance of Gallery Responses to Previous Questions Taken on Notice Public Question Time Petitions/Deputations/Presentations Comments on Agenda Items by Parties with an Interest Applications for Leave of Absence Confirmation of Minutes C.01/1120 Ordinary Meeting held 29 October 2020 A Motion is required to confirm the Minutes of the Ordinary Meeting of Council held 29 October 2020 as a true and correct record. Council – Agenda 26.11.20 – P. 4 of 37 Announcements by the Presiding Member Without Discussion Notification of Disclosure of Interest Section 5.65 or 5.70 of the Local Government Act requires a Member or Officer who has an interest in any matter to be discussed at a Committee/Council Meeting that will be attended by the Member or Officer must disclose the nature of the interest in a written notice given to the Chief Executive Officer before the meeting; or at the meeting before the matter is discussed. A Member who makes a disclosure under Section 5.65 or 5.70 must not preside at the part of the meeting relating to the matter; or participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Committee/Council. If Committee/Council allows a Member to speak, the extent of the interest must also be stated. Questions on Agenda Items by Elected Members Consideration of Motions of which Previous Notice has been Given - Nil Reports of Officers Reports of Officers have been divided into Departments as follows: CEO’s Office Corporate Services Development & Infrastructure Community Services Council – Agenda 26.11.20 – P. 5 of 37 CEO’s Office ITEM NO. C.02/1120 FILE REF. 674 SUBJECT Licence to Occupy and Use Rail Corridor Land for Landscaping PROPONENT Arc Infrastructure OFFICER Chief Executive Officer DATE OF REPORT 18 November 2020 Attachment 1 – Licence to Use and Occupy Corridor Land OFFICER RECOMMENDATION 1. That Council accept the offer from Arc Infrastructure to enter into a Licence to Use and Occupy Corridor Land for the Bridgetown Railside Landscaping Project and authorise the Shire President and Chief Executive Officer to sign and seal the Licence document. 2. That the Chief Executive Officer obtain the necessary approvals from the Heritage Council of Western Australia for the proposed landscaping. Summary/Purpose Council in January 2011 resolved to instruct the Chief Executive Officer to investigate the potential landscaping of the railway land between the Town Square and Carpark and Stewart Street. It has taken over 11 years to obtain the necessary approvals, specifically from the Rail Corridor Network Lessee (Arc Infrastructure) to allow this proposal to proceed. In-principle approvals have now been obtained, culminating in the endorsement of a Licence to Use and Occupy Corridor Land for the Bridgetown Railside Landscaping Project. Background Council in January 2011 resolved: C.03/0111 1. That Council instruct the CEO to immediately make the necessary enquiries and arrangements needed to facilitate the landscaping of the strip of land between the Town Square and new carpark to the east and the railway station and Railway Street to the west, from Steere Street to the Goods Shed. 2. That funding for this work be included for consideration in the draft 2011/12 Budget. Reasons provided by Council for proposing the landscaping were: “This area is currently an ugly wasteland bisected by a disused rail line. Levelling and grassing the area will provide an attractive, safe access for pedestrians moving between the CBD and the town square and carpark, whilst not affecting the rail line infrastructure and ensuring that the rail reserve remains intact should the railway ever be re-opened. It will also help to provide a more attractive setting for the railway station building and goods shed.” Council – Agenda 26.11.20 – P. 6 of 37 Obtaining the necessary approvals has been convoluted. The last time formal Council consideration of the matter occurred was in April 2016 after then Rail Corridor Network Lessee Brookfield Rail had indicated it wouldn’t support the proposed landscaping project. This led to Council at its April 2016 meeting resolving: C.06/0416 That Council seek a review of the decision by Brookfield Rail regarding the proposed Bridgetown Railside Landscaping Project and seeks the assistance of the Minister for Transport and Minister for