PAL Ottawa c/o Ottawa Arts Council, Arts Court, 2 Daly Avenue, Ottawa, Ontario K1N 6E2 palottawa.org ANNUAL MEMBERSHIP MEETING PAL Ottawa Fiscal Year 2016 Monday, June 5, 2017, 6:00–8:30 p.m. (doors open 5:30 p.m.) Gladstone Theatre, 910 Gladstone, Ottawa MINUTES Present: Board Members - Waseem AlSaoub, Alison Atkins, Sean Fitzpatrick, Peter Haworth, Hali Krawchuk, Catherine Lindquist, Jim McNabb, Michael Namer, Victoria Steele Members and friends - Lewis Auerbach, Pierre Brault, Barry Caplan, Sarah Culpeper, Susan Dell, Michelle Fansett, Don Fex, Jerry Grey, Susan Hall, Maria Hawkins, Julie Hodgson, Jacquelin Holzman, Julia Huband, Kate Hurman, Graeme Hussey, Janet Irwin, Barry Karp, Barbara McInnes, Glenn McInnes, Luc Nugent, Nancy Oakley, Nathalie Stern, David Whiteley Proxies: Julie Le Gal 1. Call to Order; Welcoming Remarks (Peter Haworth) - the meeting was called to order at 6:20 pm; welcome remarks were offered, then David Whiteley (co-artistic director of Plosive Productions) and Don Fex (facility manager of the Gladstone Theatre) were introduced as our co- hosts for the evening and were invited to say a few words about their respective organizations. -With no objections expressed or nominations from the floor, Peter Haworth was appointed as the Meeting Chair and Hali Krawchuk as the Secretary. • Outline of Voting Protocol provided (Victoria Steele) - Secretary had received one proxy. 2. Approval of Agenda: Motion to approve the Agenda: made by Kate Hurman; seconded by Nancy Oakley; all in favour, carried. 3. Approval of Minutes: Motion to approve the Minutes of the Annual Membership Meeting of May 30, 2016 made by Lewis Auerbach, seconded by Michael Namer; all in favour, carried. 4. 2016 Annual Report (Peter Haworth, Chair) – Report attached A précis of the report was presented and thanks offered to all who contributed to it. 1 | Page 5. Introduction of PAL's new Development Consultant Graeme Hussey, president of Cahdco (has a slide presentation of this which he promised to send us later) – Synopsis: He described the Centretown Citizens Ottawa Corporation (CCOC) and its relationship to sister non-profit real estate development corporation, Cahdco. In the current climate, there is now a higher level of political support than in the recent past which bodes well. He cited that presently 10,000 people are on the affordable housing list but the speculation is that need is four times that number. There are three things needed for a successful real estate project whether for profit or affordable: land, money and expertise. PAL Ottawa must find and build creative partnerships in order to succeed. He then mentioned four current projects of note – 1. Gladstone Village (Ottawa Community Housing): a 15-acre redevelopment with a mix of market and affordable housing; 2. Lebreton Flats: building a complete neighborhood; 3. Faith Property: lots of religious organizations are financially challenged and are looking at ways to repurpose churches into housing; 4. Partnership with Regional Group: former Oblates lands. Discussion/Questions from the floor: - Maria Hawkins – are co-op arrangements worth exploring? These have decreased in popularity and not so many are being developed right now. - Lewis Auerbach – wondered aloud what the expectations from PAL would be as a partner and who takes the financial risk? - Nathalie Stern – a very strong fundraising team needed (she cited Salus as an example), with which Graeme agreed. 6. Treasurer’s Report (Waseem Al Saoub, Treasurer) Financial Reports attached An overview of the reports was given. Overall, we are in a stable financial position. - Discussion/Questions from the floor: - Lewis Auerbach – were our expenses the same as our revenues? No, we had some sponsorships. • Motion: to approve Financial Statements for the year ending December 31, 2016 - made by Jerry Grey, seconded by Nancy Oakley, all in favor, carried. *Noted that Jim McNabb oversaw the statement as per the Canada Not-for-profit Act. • Motion: that the Financial Statements for the year ending December 31, 2017 be prepared by the Treasurer and verified by a non-signing director, waiving the need for a review engagement should the annual revenues be less than $50,000. Should the revenues exceed $50,000, a review engagement shall be undertaken by an accountant. - made by Susan Dell, seconded by Barry Karp, all in favor, carried. 7. Nominations Committee’s Report (Victoria Steele, Chair of Nominations Committee) The point was stressed that this board is a working, volunteer team. The board was presented on a flip chart. Thanks were given to board members who left us during the year (Tara McClinchey, Stephen Scott, Chris Cornish, Susan Dell). It was announced that Jim Bradford is on the mend. The Advisory Board members were named and thanked. The slate of officers for election was presented with mention that we are still looking for board assistance in the areas of Fundraising and Communications in particular. Three calls for nominations from the floor were made with none forthcoming. 2 | Page • Election of Board of Directors Continuing on the board: -Staying on the board for the second year of their two-year terms: Alison Atkins, management consultant; James Bradford, actor; Hali Krawchuk, School of Music, uOttawa; Catherine Lindquist, Council of Heritage Organizations in Ottawa; Michael Namer, musician; Victoria Steele, AOE Arts Council -Currently on the board and standing for a one-year extension to his final*term: Jim McNabb retired drama teacher Motion to elect: Jerry Grey, seconded by Janet Irwin; all in favour, carried. -Currently on the Board and standing for a new two-year term: Peter Haworth, theatre artist Motion to elect: Victoria Steele, seconded by Nancy Oakley; all in favour, carried. For election to the board: -First full two-year term: Waseem Al Saoub, financial analyst; Sean Fitzpatrick, English Theatre, National Arts Centre – both shared their backgrounds and reasons for wanting to join the board Motion to elect: Victoria Steele, seconded by Catherine Lindquist; all in favour, carried. 8. Other Business - Catherine Lindquist – solicited the floor for those who might wish to host a next fundraising event and asked those interested to let a board member know during the social hour - Jim McNabb – made an announcement regarding the next Pride Parade and put a call out to those who wish to participate in the march with us; mentioned the monthly Coffee Klatch on the third Thursday of each month at 2 pm at Stella Luna (next one on June 15th); to this point, - Victoria Steele announced we will have a designated meet-up space at the new Ottawa Art Gallery once it opens - Nathalie Stern – asked about plans for our next fundraiser - it is still in the works - Glenn McInnes – suggested the idea of tying an event to opera to attract loyal followers of the now defunct OLO for example which could make up a good part of our target audience; recommended Lemieux Island as a possible venue - Jerry Grey – asked how we are doing with our membership numbers - membership currently stands at about 70 - this led to an in-depth discussion of how we might improve these numbers including a campaign to target the memberships of relevant unions in the arts field - Maria Hawkins – volunteered her services to assist with fundraising - Kate Hurman – expressed disappointment in the artistic community for its lack of support - Catherine Lindquist – pointed out that personal connections are important and cited the example of third-party events, 100 Women Who Care and Ottawa Storytellers - Nathalie Stern – cautioned against confusing grassroots support with donor support 9. Adjournment of Meeting (Peter Haworth): Thanked all for attending and for supporting PAL Ottawa and introduced the short performance by Pierre Brault to follow directly after meeting adjournment and extended an invitation to all to stay afterwards for a reception and social gathering in the lobby • Motion: to adjourn the meeting made by Lewis Auerbach at 7:30 pm 3 | Page .