Table of Contents CHAPTER I - History and Legislative Foundation Brief History of the Cagayan State University l Philosophy, Vision, Mission 3 CHAPTER II - ADMINISTRATION OF THE ACADEMIC PROGRAM 4 A. Organizational Structure 4 B. Organizational Structure 4 Governing Board 4 The Academic Council 4 Composition 4 Powers 4 Officers 5 Meetings 5 Amendment of the Academic Manual 5 CHAPTER III – RIGHTS AND RESPONSIBILITTIES OF PROFESSORS AND INSTRUCTORS 5 Faculty Responsibility 5 Instruction 6 Research and Extension 6 Faculty Recruitment and Selection 8 Legal Classification 8 Policies 8 Policies and Procedures on Promotion of Faculty 9 Procedure for upgrading / reclassification of Rank/Position 10 Procedure 10 Appointment of Regular Faculty 12 Point Allocation for each rank 15 Appointment of Part-time Faculty 15 Status of Appointments 16 Classification of Faculty 16 Promotion and Advancement 17 Promotion Under NBC 461 17 Policies and Procedures 18 Institutional Promotion Policies and Procedures 19 CHAPTER 1V – ACADEMIC POLICIES AND GUIDELINES 21 Faculty Load 21 Distribution of Faculty Workload 21 Petitioned Subjects 22 Equivalent Teaching Load of Designated Officials 22 Overload 23 Substitute Load 24 Outside Teaching Load 24 Subject Load of Students 24 Policies on Curricular Review and Revision 24 Policies on Syllabi Review and Revision 25 Procedures in Offering New Programs/Major Fields of Specialization 25 1 Procedure in the Development of Instructional Materials 26 Policies in the Offering of Summer Classes 27 Class Scheduling 27 Change of Class Schedule 27 Class Size 27 Examinations 28 *Grading System 28 Rectification of Grades 28 Penalties for Late Submission of Grades 29 Completion of Incomplete Grades 29 Suspensive Grades 29 Unsubmitted Grades 30 Dropping of Students from a Course 30 *Transfer Students 30 *Academic Honors 30 Guidelines for the Selection of Honor Students 31 Summer Classes 31 Advising 31 Guidance and Counselling 32 Advising Student Organizations 32 Classroom Regulations and Management 33 Make-up Classes 34 Classroom Discipline 34 Class Participation 34 Evaluation of Student Performance 35 Suspension of Classes 35 Educational Tours 35 Enrolment Report 36 Certification of Grades, Transcript of Records and Diplomas 36 Preparation of Syllabi-other requirements 36 Admission Policies 36 Registration 37 Scholastic Standing 37 Effect of Dropping Due to Scholastic Delinquency 38 Permanent Disqualification 38 Record of Scholastic Delinquency 38 Minimum Grade Requirements for Graduate Students 38 Maximum Residence 38 CHAPTER V – FACULTY AND STAFF DEVELOPMENT PROGRAM 39 Rationale 39 Objectives of the Program 39 Priority Areas of Study 40 Degree Programs 40 Non-Degree Programs 40 Sources of Scholarships 40 Classification of Scholarship Programs 41 Classification of Scholars 41 2 Selection of Scholars 41 Basic Conditions for Awarding Scholarships 42 Application Requirements 43 Responsibilities of the Scholar 43 Forms of Assistance 43 Number of Non-Scholars to Avail of Thesis/Dissertation Assistance 44 Procedures in the Availment of Thesis/Dissertation Assistance 44 Grantees’ Accountability 45 Conditions for Extension of Scholarship 45 Penalty Provisions 45 3 CHAPTER 1 HISTORY AND LEGISLATIVE FOUNDATION A Brief History of the Cagayan State University Presidential Decree 1436, issued by President Ferdinand Marcos on June 11, 1978, in the exercise of his legislative powers under martial law, merged the Cagayan Valley College of Arts and Trades at Tuguegarao City, the Northern Luzon State College of Agriculture at Piat, the Cagayan Valley Agricultural College at Lal-lo, the Aparri Institute Technology, Aparri School of Arts and Trades (Aparri), the Bukig National Agricultural and Technical School, the Gonzaga National and Technical School, the Sanchez Mira National and Technical School and Western Cagayan School of Arts and Trades at Lasam into the Cagayan State University. It was at the instance of Senate President, then Defense Secretary, Juan Ponce Enrile, a native of Gonzaga, Cagayan, that President Marcos legislated the university into existence. Aside from the charter of the university, Presidential Decree 1437 provided for the governance of state universities and colleges. Many of the provisions of this decree were later repealed by Republic Act No. 8292, the Higher Education Modernization Act that is presently the controlling law in respect to state universities and colleges. The provisions of the university charter, however and of P.D. 1437 that have not been impliedly repealed by R.A. 8292 remain in force. At the time the university commenced existence, the heads of the various component colleges and institutions that lost their autonomy due to merger became “Campus Deans”, to whom were devolved some of the powers of administration relative to their respective campuses. The first President of the University was Dr. Manuel T. Corpus who served from 1979 to April 1989. He was assisted by Dr. Joselito Jara, Vice President for Academic Affairs. On May 8, 1989, Hon. Lourdes Quisumbing, the then Secretary of the Department of Education Culture and Sports (DECS) swore into office Dr. Armando B. Cortes as the first Cagayano President of CSU. Professor Monserrat G. Babaran was also appointed as the second Vice President for Academic Affairs in June 1992 when Dr. Jara became the president of SLPS in Lucban, Quezon. In June 1992, the Office of the Dean of the College of Medicine was set up in preparation for its opening in school year 1993-1994. Dr. Gilbert Gamez, erstwhile Dean of the University of Santo Tomas (UST) College of Medicine, was appointed as the first dean of the college. As the university programs expand, a university-wide reorganization was undertaken in July 1992. Dr. Armando B. Cortes was re appointed as President and he was assisted by Vice President for Academic Affairs by Fr. Ranhilio Callagan Aquino, Vice President for Administrative Affairs Dr Joseph Acorda, and Vice President for Research and Extension Dr. Remigio Domingo. Sometime after 1998, because of low enrollment levels and the disturbance caused by rebel bands that frequented the area, the administration decided not to admit students to Bukig Campus. 4 On February 23, 1999, the Board granted the university Administration the authority to offer Bachelor of Laws and Letters (LLB) to commence School Year 1999-2000. On May 7, 2001, the Vice President for Academic Affairs, Dr. Eleuterio C. De Leon, was appointed by the Board of Regents as the Officer-In-Charge of the University. During his term, the Board approved the University’s decision to phase down the enrollment in the high school department and to limit the admission of first year high school students in Piat, Lallo and Gonzaga campuses to 500 students only. Dr. Roger P. Perez, who was the Executive Director of the Commission of Higher Education, was elected as the third University President by the Board of Regents. He assumed office on March 15, 2004. His Administration saw the introduction of systems reforms and a boom infrastructure work in the University. Under his administration, there were many additional academic program offerings in the different campuses which include : Bachelor of Science in Accountancy, Bachelor of Science in Hospitality Industry Management, Bachelor of Science in Respiratory Therapy, Bachelor of Science in Police Administration, Bachelor of Science in Criminology, Bachelor of Science in Nursing. He likewise instituted the creation of the College of Human Kinetics and the College of Public Administration at CSU Carig, and the College of Business Entrepreneurship and Accountancy at CSU Andrews. The then CSU Caritan was renamed as CSU Andrews as a way of recognizing the generosity of Mr. Claude Andrews who donated the lot where CSU Caritan campus is situated. Dr. Romeo R. Quilang succeeded on March 15, 2012 as he was elected by the Board of Regents as the current University President. NATURE AND CAMPUSES OF THE UNIVERSITY Section 1 of P.D. 1436 makes clear that from the many pre-existing post-secondary institutions, only one university exists: the Cagayan State University: “hereby merged into a state university that shall be known as the Cagayan State University”. The Cagayan State University is not a university system, nor as its campuses ‘satellites’. Rather, all the campuses of the university together constitute the one entity known as the Cagayan State University that, by its charter, enjoys juridical personality. Consonant with established jurisprudence, the Cagayan State University is more accurately characterized as a “government instrumentality with corporate functions.” This is also clear from the provisions of the Administrative Code of 1987: Section 2. General Terms Define.-xxx (10) Instrumentality refers to any agency of the national Government, not integrated within the department framework, vested with special functions or jurisdiction by law, endowed with some if not all corporate powers, administering special funds, and enjoying operational autonomy, usually through a charter. This term includes regulatory agencies, chartered institutions and government-owned or controlled corporations. Insofar as relations with the Commission on Higher Education are concerned, the Cagayan State University’s governing board is the CHED Chair, and when its governing board decides on the opening of new courses and programs, such courses and programs must 5 comply with policies and standards of the Commission on Higher Education. Regulatory authority over the university