EMPLOYMENT EVIDENCE Eugene K. Hollander Contact us at (800) 440-4780 or www.jamespublishing.com (Rev. 10, 2/13) Copyright © 2013 James Publishing, Inc. ISBN 1-58012-081-4 This publication is intended to provide accurate and authoritative information about the sub- ject matter covered. It is sold with the understanding that the publisher does not render legal or other professional services. If legal advice or other expert assistance is required, seek the services of a competent professional. Persons using this publication in dealing with specific legal matters should exercise their own independent judgment and research original sources of authority and local court rules. The publisher and the author make no representations concerning the contents of this publi- cation and disclaim any warranties or merchantability or fitness for a particular purpose. Caveat: The jury instructions provided in this book should be viewed as model instructions only. They are not intended to be used verbatim in every case. The law changes rapidly in this practice area and counsel must conduct independent legal research when preparing jury instructions. Also, you will achieve the best success by tailoring the language of the instruc- tions to match the complaint, trial evidence, and the particular issues at hand. We view the publication of this work as the beginning of a dialogue with our readers. Periodic revisions to it will give us the opportunity to incorporate your suggested changes. Call us at (714) 755-5450 or send your comments to: Managing Editor James Publishing, Inc. 3505 Cadillac Ave., Suite P Costa Mesa, CA 92626 STAFF Managing Editor: Lisa J. Dunne, Esq. Production: Adam Pringle and Amanda Winkler First Edition, 2/03 Revision 6, 2/09 Revision 1, 3/04 Revision 7, 2/10 Revision 2, 2/05 Revision 8, 2/11 Revision 3, 3/06 Revision 9, 3/12 Revision 4, 2/07 Revision 10, 2/13 Revision 5, 2/08 F-2 ABOUT THE AUTHOR Eugene Hollander is a principal of the Law Offices of Eugene K. Hollander, Chicago, Illinois. Mr. Hollander concentrates on representing employees and employers in all phases of employ- ment litigation before the state, federal, and appellate courts and administrative agencies. He is a frequent lecturer on topical employment issues. Mr. Hollander is a member of the National Employment Lawyers Association, Federal Bar Association, Illinois State Bar Association, and Chicago Bar Association. ACKNOWLEDGEMENT The author would like to gratefully acknowledge Jeffrey Toppel for providing valuable research assistance. The author would also like to dedicate this book to his wife Caryn, who provided constant moral support during this undertaking, and to his children Josh and Marissa, who were patient and understanding while their dad was busy writing. EDITORIAL ADVISORY BOARD H. Mark Adams Todd J. McNamara Jones, Walker Todd J. McNamara, P.C. New Orleans, LA Denver, CO Harvey C. Berger Eric L. Siegel Pope & Berger Henrichsen Siegel, P.L.L.C. San Diego, CA Washington, DC Joyce F. Glucksman Phyllis J. Towzey Joyce F. Glucksman, P.C. Stein & Towzey, L.L.P. Atlanta, GA St. Petersburg, FL Debra S. Katz Darlene A. Vorachek Bernabei & Katz, PLLC Abrahamson Vorachek & Mikva Washington, DC Chicago, IL David L. Lee John D. Weiss Law Offices of David L. Lee Law Offices of John D. Weiss Chicago, IL Encino, CA 818-990-1605 Forms Contributor Charles A. Edwards Womble, Carlyle, Sandridge & Rice Raleigh, NC F-3 (Rev. 10, 2/13) Employment Evidence (This page intentionally left blank.) F-4 Summary Table of Contents SUMMARY TABLE OF CONTENTS Chapter 1. Summary Judgment Chapter 2. Administrative Decisions and Materials Chapter 3. Plaintiff’s Prior Acts Chapter 4. Defendant’s Prior Acts Chapter 5. Statistical Evidence Chapter 6. Defendant’s Documents Chapter 7. Testimonial Evidence Chapter 8. Financial Evidence Chapter 9. Plaintiff’s Medical and Psychological Evidence Chapter 10. Expert Evidence Chapter 11. Employer Responses Chapter 12. Demonstrative Evidence Chapter 13. Electronic Evidence Chapter 14. Attorney’s Fees and Costs Chapter 15. Punitive Damages F-5 (Rev. 10, 2/13) Employment Evidence TABLE OF CONTENTS Chapter 1. Summary Judgment I. INTRODUCTION §1:10 Generally §1:20 Summary Judgment Standards §1:30 Applicable Law II. CONSIDERATIONS WHEN MOVING FOR SUMMARY JUDGMENT §1:40 Employer’s Motion §1:45 Motion for Sanctions §1:50 Timing of Motion §1:60 Time for Employee’s Response III. OTHER PRIOR ACTS OF PLAINTIFF §1:70 Materials Must Be in Record §1:71 Plaintiff Checklist—Preparing for the Plaintiff’s Deposition §1:72 Plaintiff’s Outline for Deposing the Sexual Harasser §1:80 Checklist—Defendant’s Evidentiary Materials §1:81 Deposition Outline for the Plaintiff (FLSA and Retaliatory Discharge Claims) §1:85 Form: Affidavit in Accordance With Fed. R. Evid. 1006 IV. EMPLOYER’S MOTION §1:90 Format of Motion §1:100 Form: Defendant’s Motion for Summary Judgment §1:110 Affidavits Supporting Motion §1:120 Checklist—Drafting Decisionmaker’s Affidavit §1:130 Challenging Plaintiff’s Prima Facie Case §1:140 Checklist—Evidence Challenging Performance Element of Plaintiff’s Prima Facie Case §1:150 Sexual Harassment Cases §1:160 ADA Cases §1:161 Summary Judgment on Basis of Judicial Estoppel §1:161.1 Case Example: Claim Not Precluded §1:161.2 Case Examples: Claim Precluded §1:161.3 Form: Motion for Summary Judgment—Defendant—Judicial Estoppel §1:170 Pre-Motion Deposition Checklist—ADA Case §1:180 Retaliation Cases §1:190 Anticipating Pretext V. PLAINTIFF’S RESPONSE §1:200 Introduction §1:210 Explain Continuance With Rule 56(f) Affidavit §1:210.1 Form: Rule 56(f) Affidavit §1:210.2 Form: Plaintiff’s Motion to Extend Discovery Cutoff §1:220 Checklist—Plaintiff’s Evidentiary Materials §1:230 Forms: Plaintiff’s Cross-Motion for Summary Judgment §1:230.1 Form: Plaintiff’s Cross-Motion for Summary Judgment— General §1:230.2 Form: Plaintiff’s Cross Motion for Partial Summary Judgment—Americans With Disabilities Act §1:230.3 Form: Plaintiff’s Opposition to Summary Judgment—ADEA §1:230.4 Form: Plaintiff’s Response to Motion for Summary Judgment—RIF §1:230.5 Form: Plaintiff’s Response to Motion for Summary Judgment—PDA/FMLA F-6 Table of Contents §1:230.6 Form: Plaintiff’s Response to Motion for Summary Judgment—Race Discrimination §1:230.7 Form: Plaintiff’s Response to Defendant’s Motion for Summary Judgment—Race—Hostile Work Environment §1:240 Sexual Harassment Cases §1:240.1 Form: Plaintiff’s Opposition to Motion for Summary Judgment and Cross-Motion Chapter 2. Administrative Decisions and Materials I. EEOC Determination Letters and Materials §2:10 Introduction §2:20 Common Fact Pattern §2:30 Foundation §2:40 Objections §2:50 Plaintiff’s Tactics §2:60 Form: Plaintiff Request for Right to Sue Letter §2:64 Form: Jury Instruction—Receipt of Notice of Right to Sue §2:70 Form: Plaintiff Letter to EEOC Requesting Investigative File §2:80 Form: Jury Instruction §2:90 Defendant’s Tactics §2:100 Form: Defendant’s Motion in Limine to Exclude and Bar Evidence Concerning EEOC Cause Finding §2:110 Cases Involving EEOC Determination Letters and Materials §2:110.1 Evidence Admitted §2:110.2 Evidence Excluded II. STATE AGENCY REPORTS §2:120 Introduction §2:130 Common Fact Pattern §2:140 Foundation §2:150 Objections §2:160 Plaintiff’s Tactics §2:170 Form: Plaintiff Bench Brief—Exclusion of Evidence From Unemployment Compensation Hearing §2:180 Defendant’s Tactics §2:190 Cases Involving State Administrative Agency Reports §2:190.1 Evidence Admitted §2:190.2 Evidence Excluded §2:190.3 Cases Involving Issue Preclusion III. ARBITRATION DECISIONS §2:200 Introduction §2:210 Common Fact Pattern §2:220 Foundation §2:230 Objections §2:240 Plaintiff’s Tactics §2:250 Defendant’s Tactics §2:260 Cases Involving Admissibility of Arbitration Decisions §2:260.1 Evidence Admitted §2:260.2 Evidence Excluded IV. DISABILITY APPLICATIONS AND MATERIALS §2:270 Introduction §2:280 Common Fact Pattern §2:290 Foundation §2:300 Objections §2:310 Plaintiff’s Tactics §2:320 Form: Plaintiff’s Motion in Limine to Bar Evidence Concerning Plaintiff’s Application for Social Security Benefits (Rev. 10, 2/13) F-7 Employment Evidence §2:330 Defendant’s Tactics §2:340 Defendant—Examination Checklist—Plaintiff’s Inconsistent Disability Statements §2:350 Cases Involving Disability Applications and Materials §2:350.1 Evidence Admitted or Defense Allowed §2:350.2 Evidence Not Admitted or Defense Not Allowed Chapter 3. Plaintiff’s Prior Acts I. PLAINTIFF’S PRIOR SEXUAL CONDUCT §3:10 Introduction §3:20 F.R.E. 412—Special Requirements §3:30 Common Fact Pattern §3:40 Foundation §3:50 Procedure to Admit Sexual Conduct Evidence Under F.R.E. 412 §3:50.1 Form: Defendant’s Motion Pursuant to F.R.E. 412 §3:50.2 Form: Plaintiff’s Response to Motion Pursuant to F.R.E 412 §3:60 Objections §3:70 Defendant’s Tactics §3:80 Plaintiff’s Tactics §3:80.1 Form: Plaintiff’s Motion in Limine to Exclude Prior Sexual Acts §3:80.2 Form: Plaintiff’s Motion for Protective Order §3:90 Jury Instructions §3:90.1 Form: “Unwelcome Conduct” §3:90.2 Form: “Unwelcome Conduct”—Examples §3:100 Cases on Key Issues §3:100.1 Previous Sexual Contact With Alleged Harasser §3:100.1.1 Evidence Precluding Harassment Claim §3:100.1.2 Evidence Not Precluding Harassment Claim §3:100.2 Sexual Behavior in Workplace §3:100.2.1 Evidence Excluded §3:100.2.2 Evidence Admitted §3:100.3 Sexual Conduct Outside Workplace §3:100.3.1 Evidence Excluded §3:100.3.2 Evidence Admitted §3:100.4 Sexual Conduct Involving Third Parties §3:100.4.1 Evidence Excluded §3:100.4.2 Evidence Admitted II. AFTER-ACQUIRED EVIDENCE §3:110 Introduction §3:120 Common Fact Pattern §3:130 Foundation §3:140 Objections §3:150 Defendant’s Tactics §3:160 Plaintiff’s Tactics §3:160.1 Form: Plaintiff’s Motion in Limine to Exclude Evidence of Alleged Misconduct §3:170 Jury Instructions §3:170.1 Form: After-Acquired Evidence §3:170.2 Form: After-Acquired Evidence—Offsets to Damages §3:180 Cases on Key Issues §3:180.1 Applying After-Acquired Evidence to Limit Damages §3:180.2 Declining to Apply Doctrine III.