World Scout Moot 2021 Volunteer Applicant Privacy Policy Effective: March 2020 World Scout Moot 2021 (hereinafter, “We”, “Us”, “Our”, or Information from Other Sources “WSM2021”) values your trust and is committed to the For the purpose of background check reports in connection responsible management, use, and protection of personal with your application, and as permitted by applicable law information. This Job Applicant Privacy Policy (“Policy”) and/or with your consent, World Scout Moot 2021 will obtain describes our practices in connection with the information information about you from other sources: that World Scout Moot 2021, on behalf of Scouting Ireland Services, CLG, located in Ireland, collect from you online or These other sources may include: offline in connection with your application for a voluntary role with World Scout Moot 2021. For more details, please • Your references; read the Privacy Policy on www.worldscoutmoot.ie. • Your NSO; and • As appropriate, either WOSM or WAGGGS. World Scout Moot 2021 reserves the right to change, modify or update this Policy at any time without notice. Basis for Collection of Information We collect and process information about you for one or By accessing the Career Page, we assume you accept this more of these reasons: Policy in full. Do not apply for any roles or continue to use World Scout Moot 2021's Career Page if you do not accept • Because you voluntarily provide this information all of this Policy. and consent for us to process it; • Because this information is necessary to take Personal Information we Collect steps at your request prior to your acceptance Information You Provide onto a voluntary position; We collect information from you in connection with your • Because this information is of particular application. importance to us, and we have a specific legitimate interest under law to process it; Information we collect includes: • To comply with a legal obligation; or • Where necessary to protect the vital interests of • Name, address, telephone number, e-mail you or any person. address, and other contact information; • CV, résumé, cover letter, previous work Where the collection or processing is based on your experience and education information; consent, you may withdraw your consent at any time to the • Knowledge, skills, and abilities; extent permitted by applicable law. • Professional and other work-related licenses, permits and certifications held; Use of Information • Information relating to character and scouting The information that you submit on the Careers Page or references; and otherwise share with our Volunteer Support team will be • Any other information you elect to provide to us. used for World Scout Moot 2021’s volunteer recruitment, management, and planning purposes, as permitted by Except as specifically requested, we ask that you avoid applicable law: submitting information in your application which may qualify as sensitive information under the General Data Protection • To process your application; Regulations (“GDPR”). Sensitive information includes data • To assess your capabilities and qualifications; about race, religion, ethnicity, nationality or national origin, • To conduct reference checks; age, gender identity, sex life or practices or sexual • To respond to your inquiries and communicate orientation, marital status, medical or health information with you about your application, and to send you (including disability status), genetic or biometric information regarding the Careers Page; information, biometric templates, political or philosophical • To comply with or monitor compliance with any beliefs, political party or trade union membership, veteran applicable law or regulation; and status, photographs, background check information, judicial • To preserve other legitimate interests, for data such as criminal records or information on other example, for World Scout Moot 2021’s judicial or administrative proceedings. administrative purposes, aggregate management reporting, internal training, and as Any information you submit through the Careers Page or generally required to meet our obligations to both which you otherwise share with our Volunteer Support team Scouting Ireland and WOSM. must be true, complete, and not misleading. Consistent with applicable law, the information about you Purposely submitting inaccurate, incomplete, or misleading will be added to our Careers system(s) or database(s) and information may lead to rejection of your application during can be retained and used to consider you for opportunities the application process or, if identified after commencing a at World Scout Moot 2021. We may contact you by email or voluntary role with the Us, disciplinary action including by phone about other opportunities that may be aligned with immediate termination of your voluntary role, and reporting our needs and your interests. If you do not wish us to do to your National Scout Organisation (“NSO”), and where this, please contact us at [email protected]. appropriate, either the World Organisation of the Scout Movement (“WOSM”) or the World Association of Girl Your applicant details may be shared with the World Scout Guides and Girl Scouts (“WAGGGS”). Bureau, an entity incorporated in Switzerland (“WSB”), for the purpose of providing a reference check or to report false If you provide us with personal information of a reference or or misleading information to WOSM. The WSB is the any other individual as part of your application, it is your Secretariat of WOSM and all data provided to the WSB is responsibility to obtain consent from that individual prior to stored in Dublin, Ireland in line with the WSB Privacy Policy. providing the information to us. By providing that personal The WSB acts on behalf of WOSM in all interactions where information, you are affirming that you have obtained such your data is concerned. consent. Effective Date: March 2020 Page 1 of 2 World Scout Moot 2021 Volunteer Applicant Privacy Policy Effective: March 2020 Your applicant details may be shared with the World Association of Girl Guides and Girl Scouts, an entity incorporated in England for the purpose of providing a reference check or to report false or misleading information to WAGGGS. During the United Kingdom’s Transition Period, WAGGGS remains fully governed by EU GDPR, and all data provided to WAGGGS will be processed in accordance with the WAGGGS Privacy Policy. Your applicant details may be shared with your NSO, which may not be in European Union, for the purpose of providing a reference check or to report false or misleading information to your NSO. This data may not be processed in full compliance with GDPR and this may affect the rights of data subjects. If we offer you a volunteer position, personal information we collect in connection with your application may be incorporated into our Volunteer Support system and used to manage the onboarding process. Any such information can become part of your volunteer file and used for other volunteer-related purposes. Providing personal information to us through the Careers Page or to our Volunteer Support team is voluntary, but necessary for the recruiting process. Consistent with applicable law, if you do not provide sufficient information, World Scout Moot 2021 may be unable to consider your volunteering application. Security World Scout Moot 2021 will implement appropriate administrative, physical, and technical measures to protect personal information consistent with applicable privacy and data security laws and regulations. When World Scout Moot 2021 retains a third-party service provider to store or process personal information, that provider will be assessed for their ability to meet industry standard security measures to ensure the confidentiality and integrity of the personal information. About Children The Careers Page is not intended for minors in any jurisdiction. Changes to the Policy We reserve the right to amend this Policy at any time in order to address future developments of World Scout Moot 2021, the Careers Page, or changes in industry or legal trends. Any changes will become effective when we post the revised Policy on the Careers Page. We will not make any notification when this Policy changes. Effective Date: March 2020 Page 2 of 2 .