MONTCLAIR PUBLIC SCHOOLS MONTCLAIR, NEW JERSEY PUBLIC REORGANIZATION MEETING HELD ON THURSDAY, MAY 16, 2019 AT 5:30 PM GEORGE INNESS ANNEX ATRIUM 141 PARK STREET, MONTCLAIR, NEW JERSEY Agenda/Public Reorganization Meeting Thursday, May 16, 2019 Page 1 AGENDA FOR THE PUBLIC REORGANIZATION MEETING HELD THURSDAY, MAY 16, 2019 AT 5:30 PM GEORGE INNESS ANNEX ATRIUM 141 PARK STREET, MONTCLAIR, NEW JERSEY A. CALL TO ORDER B. ROLL CALL C. ADMINISTER OATH OF OFFICE – TOWNSHIP CLERK D. ELECTION OF OFFICERS 1. Election of President a. Nominations for Board President b. Roll Call Vote on Nominations 2. Meeting Turned Over to Board President 3. Election of Vice President a. Nominations for Board Vice President b. Roll Call Vote on Nominations E. RESOLUTION FOR EXECUTIVE SESSION F. EXECUTIVE SESSION G. RETURN TO OPEN SESSION H. STATEMENTS 1. Meeting Notice 1. THE PLEDGE OF ALLEGIANCE I. ROLL CALL J. OFFICE OF THE SUPERINTENDENT 1. Student Recognition 2. Montclair High School Stair Tower Repair Plan 3. District Goals #2 and # Update i. Essential District Organizational Tools a. Handbook (External 504 and Dyslexia; Internal: Instructional Profiles Resource) Agenda/Public Reorganization Meeting Thursday, May 16, 2019 Page 2 K. BOARD OF EDUCATION DISCUSSION L. COMMENTS FROM THE PUBLIC The Board will allow time for the public to comment on agenda and non-agenda items. M. REORGANIZATION ITEMS Page 1. Appointing a Qualified Purchasing Agent in a Board of Education Subject to the Provisions of N.J.S.A. 18A:18A-1 et seq. 5 2. Appointment of ADA Officer for 2019-2020 School Year 6 3. Appointment of Anti-Bullying Coordinator 7 4. Appointment of Architect of Record for 2019-2020 Fiscal Year 8 5. Appointment of Asbestos Management, Indoor Air Quality and AHERA/PEOSHA Officer 9 6. Appointment of an Auditor 10 7. Appointment of Board Secretary and Assistant Board Secretary for the 2019-2020 School Year 11 8. Appointment of Chemical Hygiene Officer and Right to Know Officer for 2019-2020 School Year 12 9. Appointment of Custodians of School Records for 2019-2020 School Year 13 10. Appointment of Emergency Management Coordinator for 2019-2020 School Year 14 11. Appointment of Engineer for 2019-2020 Fiscal Year 15 12. Appointment of Integrated Pest Management Coordinator for 2019-2020 School Year 16 13. Appointment of Labor Relations Counsel Services, Genova Burns, for 2019-2020 School Year 17 14. Appointment of Legal Counsel Services, General, Machado Law Group for 2019-2020 School Year 18 15. Appointment of Legal Counsel Services, Special Education, Schenck Price Smith & King, LLP for 2019-2020 School Year 19 16. Appointment of Member to the Civil Rights Commission 20 17. Appointment of Member to the Montclair Public Library Board for the 2019-2020 School Year 21 18. Appointment of Public Agency Compliance Officer (P.A.C.O.) for 2019-2020 School Year 22 19. Appointment of School Physician 2019-2020 Fiscal Year 23 20. Appointment of a Treasurer of School Monies for 2019-2020 School Year 24 21. Approval of Banks as Board Depositories for Student Activity Accounts and Designation of Signatories 25-27 22. Approval of Certified Staff for Home Instruction for 2019-2020 School Year 28 23. Approval of Chart of Accounts 29 24. Approval of District Purchasing Manual 30 25. Approval of Standard Operating Procedures and Internal Controls 31 26. Approval of Student Activity Accounts Manual 32 27. Approval of 2019-2020 Tuition Rates 33 28. Approval of 2019-2020 Tuition Rates for Developmental Learning Center Inclusion Program 34 29. Authorization to Pay Claims Against the Board 35 30. Authorization of Petty Cash Funds for 2019-2020 School Year 36 31. Board Meeting Schedule 2019-2020 School Year 37-38 32. Five Year Curriculum Plan and Textbook/Instructional Resources Plan - Attachment 39 33. Designation of District Affirmative Action Officer/Title IX Coordinator for the 2019-2020 School Year 40 34. Designation of District Section 504 Compliance Officer for the 2019-2020 School Year 41 35. Designation of Newspapers for Legal Advertisement for 2019-2020 School Year 42 Agenda/Public Reorganization Meeting Thursday, May 16, 2019 Page 3 Page 36. Designation of Purchasing Authority for 2019-2020 School Year 43 37. Designation of Signatories for Board of Education Depositories for 2019-2020 School Year 44-45 38. Designation of Transfer Authority for 2019-2020 School Year 46 39. Membership in the New Jersey State Interscholastic Athletic Association for 2019-2020 School Year 47 40. Purchase Authorization from State and Cooperative Purchasing Contracts 48-49 41. Reaffirmation of Existing Board of Education Bylaws and Policies for 2019-2020 School Year 50 42. Reaffirmation of Existing Board of Education Curricula for 2019-2020 School Year 51 43. Reaffirmation of New and Existing Board of Education Textbooks for 2019-2020 School Year 52 44. Re-Establishing Board Committees for 2019-2020 School Year 53 45. Request for Tax Levy From Township of Montclair for 2019-2020 School Year 54-55 46. Summer Business and Personnel Procedures for the 2019-2020 School Year 56 47. Adoption of School Ethics Act and Code of Ethics for School Board Members for 2019-2020 57-58 School Year N. MINUTES - None O. BUSINESS OFFICE 1. Approval of Conference and Travel Report 59-60 2. Approval of Monthly Budget Reports - Attachment 61 3. Award of Transportation Contract for the 2019-2020 School Year 62 4. Project Application and Schematic Plans for District Wide Building Masonry Restoration; District Wide Site Masonry Restoration ; Watchung School Turf Field Replacement; Glenfield Middle School Kitchen Make-Up Ventilation; Montclair High School Elevator Cab Renovation; and Watchung School Chair Lift Replacement 63 5. Approval to Rescind Contract for Stair Replacement at Montclair High School 64 6. Authorization to Re-Advertise for Bid for the Stair Replacement at Montclair High School 65 7. Renewal of Contract for Food Service 2019-2020 School Year 66 8. Renewal of Contract, Medical and RX Plan, 2019-2020 School Year 67-68 9. Renewal of Contract, Dental Benefits, 2019-2020 School Year 69-70 P. PUPIL SERVICES 1. Approval of Out-of-District Placements 71 Q. HIB Report 72 R. OPERATIONS AND SCHOOL SUPPORT 1. Approval of the First Reading of the Following Policies: Attachment 73 A. P 1620 – Administrative Employment Contracts B. P 5111 – Eligibility of Resident/Non-Resident Students (M) Agenda/Public Reorganization Meeting Thursday, May 16, 2019 Page 4 Page C. P 5533 – Student Smoking (M) D. P 9191 – Booster Clubs 2. Approval of the First Reading of the Following Regulations: Attachment 74 A. R 2460.1 – Special Education – Location, Identification, and Referral (M) B. R 2460.16 – Special Education – Instructional Material For Blind or Print-Disabled Students (M) C. R 5519 – Dating Violence at School (M) D. R 5610 – Suspension Procedures (M) E. R 5611 – Removal of Students for Firearms Offenses (M) F. R 5612 – Assaults on District Board of Education Members or Employees (M) G. R 5613 – Removal of Students for Assaults with Weapons Offenses (M) H. R 6471 – School District Travel Procedures (M) I. R 9191 – Booster Clubs S. DEPARTMENT OF CURRICULUM AND INSTRUCTION 1. Approval of School Field Trips 75-76 T. HUMAN RESOURCES 1. Approval of Equity Plan Fiscal Year 2019-2020 - Attachment 77 2. Personnel Report – (Provided Within Addendum) U. BOARD COMMENTS V. ANNOUNCEMENT OF FUTURE MEETING DATES The next public meeting of the Montclair Board of Education will be held on Wednesday, June 5, 2019 at 5:30 p.m. in the George Inness Annex Atrium at 141 Park Street, Montclair New Jersey. It will open in public and then go immediately into Executive Session until approximately 7:30 pm when it will reopen to the Public. W. ADJOURNMENT at Agenda/Public Reorganization Meeting Thursday, May 16, 2019 Page 5 THE PUBLIC SCHOOLS Montclair, New Jersey APPOINTING A QUALIFIED PURCHASING AGENT IN A BOARD OF EDUCATION SUBJECT TO THE PROVISIONS OF N.J.S.A. 18A:18A-1 ET SEQ. FOR 2019-2020 SCHOOL YEAR WHEREAS, 18A:18A-3 permits a board of education to authorize its purchasing agent to award contracts that do not exceed in a contract year the annual limit as established by the Governor, and WHEREAS, local boards of education have been advised by the Local Finance Board through (LFN 2010-13) that the Governor has authorized the following bid and quotation thresholds effective July 1, 2015, Quotation Bid Threshold Threshold Base Amount $29,000 $4,350 With Qualified Purchasing Agent $40,000 $6,000 WHEREAS, the Montclair Board of Education increased its bid and quotation thresholds on 8/24/15 as provided in N.J.S.A. 18A:18A-3, WHEREAS, Emidio D’Andrea possesses the designation of Qualified Purchasing Agent as issued by the Director of the Division of Local Government Services in accordance with N.J.A.C. 5:34-5 et seq., and BE IT RESOLVED that upon the recommendation of the Superintendent, the Board of Education appoints Emidio D’Andrea as the Qualified Purchasing Agent to exercise the duties of a purchasing agent pursuant to N.J.S.A. 18A:18A- 2b with specific relevance to the authority, responsibility, and accountability of the purchasing activity of the Board of Education, and BE IT FINALLY RESOLVED, that Emidio D’Andrea, Secretary of the Montclair Board of Education, in the County of Essex, State of New Jersey, does hereby certify that the foregoing is a true and correct copy of this Resolution adopted by the governing body of the Montclair Board of Education, County of Essex, State of New Jersey, at its meeting of said governing body. Agenda/Public Reorganization Meeting Thursday, May 16, 2019 Page 6 THE PUBLIC SCHOOLS Montclair, New Jersey APPOINTMENT OF ADA OFFICER FOR 2019-2020 SCHOOL YEAR BE IT RESOLVED that upon the recommendation of the Superintendent, the Board of Education appoints Thomas Santagato as ADA Officer – Students, and Yesenia Budhu-Howell as ADA Officer – Employees, in such office until the next organizational meeting of the Board or until their respective successor is duly appointed and qualified.