FASC Convention 2020 March 5-7, 2020 Leon High School 550 E Tennessee St, Tallahassee FL, 32308 Registration Deadlines On-time Registration: $175 per delegate or advisor (Postmarked by January 29, 2020) Late Registration: $195 per delegate or advisor (Postmarked by February 7, 2020) Convention Contacts FASC Executive Director Dr. Melissa Sohn [email protected] FASC Treasurer/Convention Host Leon High School Advisor: Josh Stewart [email protected] FASC Treasurer: Madeline Feiock [email protected] Page | 1 Registration Checklist Since we have a “once-in-a-high-schooler’s-lifetime” opportunity with the convention, we have chosen to set some limits on initial registration numbers. This is to allow all schools an opportunity to register and attend. The wait list should give flexibility and still provide schools with more delegates an opportunity to attend the convention on a first-come, first-served basis. Review this checklist to ensure your FASC 2020 registration is complete. ❑ Make your hotel arrangements ❑ Email, fax, or mail all of the following registration forms and checks by January 29, 2020 to: Mail: Leon High School (ATTN: SGA) 550 E Tennessee St Tallahassee FL, 32308 Email: [email protected] ● “FASC 2020 School Registration Form” and “Transportation Information” (copy must be received with check to be considered registered on-time) ● “FASC 2020 School Registration Form Itemized” (copy must be received with check to be considered registered on-time) The following must be received before start of convention: One “Advisor Registration Form” per advisor or chaperone attending One “Student Registration Form” per student attending with Copy of Insurance Card One “Delegate Convention Agreement Form” per student attending ❑ Register to present a Workshop (optional) If your school plans to present a workshop at FASC 2020, email Olivia Sordelet at [email protected] or Chelsey Riddle at [email protected] to receive info to fill out the online workshop presenter form. ❑ Complete “Declaration of Intent to Run”, if running for office If your school plans to run for an FASC Office at FASC 2020, please fill out the “Declaration of Intent to Run Form” and read the “Rules and Regulation” page on www.fasa.net. Forms must be submitted to Executive Director Dr. Sohn at [email protected] by Thursday, January 23, 2020. ❏ Nominate candidates for awards Specific Awards should be submitted to Executive Director Dr. Sohn at [email protected] by Thursday, January 16, 2020. These include Principal of the Year, Advisor of the Year, and Member of the Year (middle and high level). If you have any questions or concerns, please contact the Leon H.S. Advisor, Josh Stewart, at [email protected] Page | 2 Conference Information State Conference Overview All FASC members, middle and high school, are invited to attend. Delegates will attend general sessions, seminars and workshops designed to teach, motivate and inspire! Conference Location/Date This year’s conference will be hosted in District One, Thursday, March 5 – Saturday, March 7, 2020. The host school is Leon High School in Tallahassee, Florida. Number of Delegates There is an initial limit of 12 student delegates per school for this year’s conference. Student delegates listed on the registration form over the 12 delegate limit will be added to a wait list, to a maximum of 20 student delegates. “Wait list” students will be considered after all on-time registrations have been received, and in the order that the school submitted its registration. An exception will be made for schools running for state office or schools competing in the parliamentary procedure contest. These schools will be allowed an initial limit of 16 student delegates; additional students will be wait-listed to the maximum of 20. Each delegation must be accompanied by an approved adult from their school. Registrations / Refunds / Substitution All FASC event paperwork and payments are due by the event registration deadline of Jan. 29, 2020. A school is NOT registered until the event host receives the required delegation paperwork and payment. NO refunds will be issued after the event registration deadline of Jan. 29, 2020. A delegate may be substituted as long as the substitute has the proper paperwork completed and submitted to the host prior to the start of the FASC event. However, the substitute will receive the t-shirt size requested by the original delegate. Hotel Reservations Each school is responsible for reserving accommodations at one of the hotels listed in the information packet. In order to receive the FASC Conference rate, you must tell the hotel that you are participating in the Florida Association of Student Councils (FASC) Leadership Conference. To ensure we will have enough housing, please release all unused rooms by February 12, 2020. Meals All meals will be provided during the conference starting with dinner on Thursday, March 5, 2020. Delegates with special dietary needs must note their concerns on the school registration form and the delegate registration form and checklist. It is also advisable for delegates to bring their OWN refillable water bottle. There will be stations available to refill water bottles at all convention locations. Page | 3 FASC 2020 School Registration Form (This form must be e-mailed or faxed to [email protected] and payment received by 1/29/20, Late registrations must be e-mailed or faxed 850-922-5311 and payment postmarked, by 2/7/20) School Name: ___________________________________ __Middle School __High School School Mailing Address: __________________________________________________________ City: ________________________________________________ Zip Code: _________________ School Phone #: ________________________________ School Fax #: _____________________ Primary Advisor’s Name: __________________________________________________________ Advisor’s Cell #: ________________________ Email:______________________________________ Registration Forms and Payment: Must be sent electronically (via email scan or fax) and payment received by January 29, 2020. Late registrations must be sent electronically and payment received, by February 7, 2020. Number of Delegates: _________ x $ 175.00 (195.00 After 1/29/20) = ______________ Number of Advisors: _________ x $ 175.00 (195.00 After 1/29/20) = ______________ Total Due: $____________ Make Checks Payable to: Leon High School 550 E Tennessee St. ATTN: Josh Stewart/FASC Tallahassee, FL 32308 Transportation Information Method of Travel: ___ Car/Van ____Bus ____ Plane Will you be using your own charter bus for transportation throughout the convention?* *If yes, then we will not provide transportation for your school and will provide you with directions for transportation. However, there will be an exception for Friday when Leon will provide buses between FSU and the Capitol area. _______Yes _______No Will you need transportation to and from a conference hotel during the convention?** (Transportation will only be provided to conference hotels.) _______Yes _______No **If yes, please give the name and address of your hotel Hotel Name: ________________________________ Hotel Address: ________________________________________________________________ Page | 4 FASC 2020 School Registration Form Itemized (This form must be e-mailed or faxed to [email protected] and payment received by 1/29/20, Late registrations must be e-mailed or faxed and payment postmarked, by 2/7/20) Shaded area is for Waitlist Delegates - waitlist delegates do not need to send paperwork unless told to do so. Is your school running for state office or competing in the parliamentary procedure contest? (circle) YES NO School Name: ____________________________________ School Phone Number____________________ Delegate Names Shirt Special Dietary Needs Student Insurance Delegate Size Vegetarian / Gluten Free / Registration Card Convention S/M/L/ other (be specific) Form Copy Agreement XL/2XL Form 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Advisors Advisor Form 1. 2. Page | 5 Advisor Registration Form (This form must be e-mailed or faxed to [email protected] and payment received by 1/29/20, Late registrations must be e-mailed or faxed 850-922-5311 and payment postmarked, by 2/7/20) Please print legibly or type. This form is required for each Advisor participating in the 2020 Florida Association of Student Councils Association Convention. First Name: ____________________________ Last Name: ____________________________ School: _______________________________________________________________________ Address: ______________________________________________________________________ City: ____________________________________Zip Code: ______________________________ School Phone: ___________________________ Mobile Phone: ___________________________ Email: ___________________________________________________ Years you have been an Advisor: _______ Emergency Contact Information Name: _____________________________________________________________________ Relationship: ________________________________________ Phone #: __________________ Special Health Concerns or allergies: ________________________________________ Special Dietary Concerns: _____________________________________________________ As the Student Council/SGA Advisor at __________________________________________________ School, I understand that I am responsible for all actions made by my students and myself. I understand that