ODISHA STATE MEDICAL CORPORATION LIMITED (A GOVT. OF ODISHA UNDERTAKING) BID DOCUMENT FOR TRANSPORTATION OF LONG LASTING INSECTICIDE- TREATED NETS (LLIN) Reference No. OSMCL/2016-17/LOGISTICS/01 Date: 02.12.2016 Convent Square, Bhubaneswar – 751007, Odisha, Ph. No. (0674) 2380660, 2380950 Website: www.osmcl.nic.in, E-Mail: [email protected] Page 1 of 38 CONTENT Section Clause Component Page No. Section – I 1 Background 5 General 2 Description & Directives 5 Information About Tender 1 Eligibility Criteria 9 2 Tenure of the Contract 9 Section – II 3 Important Notes for Bidders 10 Specific Information for 4 Bidding Process 10 Bidders 5 Award of Contract 12 6 Performance Security 13 1 Scope of Work 15 Section – III 2 Contract Management 16 Conditions of 3 Payment Terms 20 Contract 4 Resolution of Disputes 21 I Source District/ Regional Locations with CHC-wise 22 Distribution Plan of LLIN II Format for Turnover Certificate 31 III Format for Submission of Clientele 32 (Details of Present and Past Clients) Annexure IV Format for Declaration 33 V Format for General Details of the Organization 34 VI Agreement Format 35 VII Format of Bank Guarantee for Performance Security 37 Page 2 of 38 NOTICE INVITING BID Odisha State Medical Corporation Limited (OSMCL) Convent Square, Unit – III, Bhubaneswar -751 007 Tel.: (0674) 2380950, Website: www.osmcl.nic.in, E-mail: [email protected] Bid Reference No. : OSMCL/2016-17/LOGISTICS/01 Date: 02.12.2016 Bids are invited from eligible transporters to transport Long Lasting Insecticide-Treated Nets (LLINs) from Regional Warehouses to the Community Health Centers (CHCs) of Odisha as per the details in Annexure I and as per the particulars mentioned below: Sl. Particulars Date and Time No. 1. Date & time of release of bid 02.12.2016 2. Date & time of Pre-bid meeting 08.12.2016, 11 A.M. Venue: Tender Hall, OSMCL Last date & time for submission of OSMCL Office 3. 23.12.2016, 4 P.M. bid Date & time of Technical bid 4. 23.12.2016, 4.30 P.M. opening Venue: Tender Hall, To be informed to the OSMCL 5 Date of opening of Price Bid technically qualified bidders The bid document with all information relating to the bidding process including cost of bid document, EMD, Eligibility criteria and terms & conditions are available in the website: www.osmcl.nic.in. The Authority reserves the right to accept/ reject any part thereof or all the bids without assigning any reason thereof. Sd/ Managing Director OSMC Page 3 of 38 SECTION – I GENERAL INFORMATION ABOUT TENDER Page 4 of 38 1. Background Odisha State Medical Corporation Limited - OSMCL (Tender Inviting Authority) is a Govt. of Odisha Enterprise for providing services to the various health care institutions under the Department of Health & Family Welfare. Odisha State Medical Corporation Limited (OSMCL) is inviting bids for engagement of commercial transport vehicles for transportation of Long Lasting Insecticide-treated Nets (LLINs) to the Community Health Centers (CHCs) of Odisha (see Annexure I for CHC-wise details) on behalf of Director Health Services, Odisha. This agreement describes the terms and conditions under which the agency (successful bidder to whom contract is awarded) agrees upon to transport and deliver LLINs with its vehicles, for and on behalf of Director Health Services, Odisha. Note: All products shall be owned by NVBDCP Wing and provided to the agency (successful bidder to whom contract is awarded) for delivery under the terms and conditions of this contract. 2. DESCRIPTION & DIRECTIVES The Managing Director, Odisha State Medical Corporation Limited, Convent Square, Janpath, Bhubaneswar, Odisha (hereinafter referred as Tender Inviting Authority unless the context otherwise requires) invites bids/tenders for engagement of commercial transport vehicles for transportation of Long Lasting Insecticide-treated Nets (LLINs) to the Community Health Centers (CHCs) of Odisha as per Annexure I from Regional Warehouses. Bids are invited for 5 (Five) Source Districts/ Regional Warehouses in this bid document. A bidder can quote for one Source District/ Regional Warehouse or for more than one Source District/ Regional Warehouse. The details are given below – Sl. Source Recipient District Quantity Quantity Total Cost of EMD (Rs.) Remarks No. District/ of LLIN of LLIN Quantity of Tender Paper Regional (Single (Double LLIN (Nos.) including Warehouse/ Size) Size) Odisha Place (Nos.) (Nos.) VAT (Rs.) Koraput* Koraput, (Central Malkangiri and 1. Warehouse Nabarangpur 6,09,650 12,34,435 18,44,085 1,00,000/- CHC-wise Corporation, details Jaipur) are given Rayagada* Rayagada, 5,250/- in (Central Nuapada, Annexure 2. Warehouse Kalahandi and 7,05,013 14,27,529 21,32,542 1,00,000/- I Corporation, Gajapati Rayagada) 3. Keonjhar* Keonjhar, Deogarh 7,38,483 14,95,300 22,33,783 1,00,000/- Page 5 of 38 (O/o CDMO, and Mayurbhanj Keonjhar) Sambalpur, Sambalpur* Bargarh, Bolangir, 4. (O/o CDMO, Jharsuguda, 9,01,204 18,00,581 27,01,785 1,00,000/- Sambalpur) Sonepur and Sundargarh Khurda* Khurda, Ganjam, (Central Drug Boudh, Angul, Store, Balasore, Bhadrak, Bhubaneswar Jajpur, Cuttack, 5. & Odisha Dhenkanal, Puri, 8,26,844 16,04,546 24,31,390 1,00,000/- State Kendrapada, Warehouse Jagatsinghpur, Corporation, Kandhamal and Bhubaneswar) Nayagarh Total 37,81,194 75,62,391 1,13,43,585 5,250/- 5,00,000/- Note: * Exact location within the city or periphery will be intimated before signing of contract. A bell/ pack of dimension (72 x 44 x 36) cm contains 40 pcs. of LLINs. Approximate weight of a bell/ pack is 26 kg. However, the size of the bell/ pack may vary. 3. The information to bidders for all the Source Districts are contained in a single bidding document. Bidders need not purchase more than one bid document even if they want to bid for more than one Source District. 4. OTHER RELEVANT INFORMATION a) Tender Type : Manual Tender, 2 envelop System - one labeled as Technical Bid and the other one as Financial Bid. b) Vehicles Required : Goods Carrier Vehicles of various capacity as per ordered quantity for transportation c) Mode of Operation : As and when required d) Nature of work : Transportation of LLINs e) EMD : In form of Demand Draft/ Pay Order in favour of Odisha State Medical Corporation Limited, payable at Bhubaneswar f) Cost of Tender Paper : Rs. 5,250/- (inclusive of Odisha VAT) in form of Demand Draft/ Pay Order in favour of Odisha State Medical Corporation Limited, payable at Bhubaneswar g) Important Dates : Tender Release: 02.12.2016 Pre-bid meeting: 08.12.2016, 11 A.M. in OSMCL Office Last date for Bid Submission: 23.12.2016, 4 P.M. Bid Opening: 23.12.2016, 4.30 P.M. in OSMCL Office h) Validity of Bid : 180 days from date of bid submission Page 6 of 38 i) Address for communication : Odisha State Medical Corporation Limited & bid submission Convent Square, Janpath, Bhubaneswar – 751007 e-mail: [email protected] Note: The bidders shall be solely responsible for checking OSMCL website for any addendum/amendment issued subsequently to the release of bid document and take into consideration the same while preparing and submitting the bids. Page 7 of 38 SECTION – II SPECIFIC INFORMATION FOR BIDDERS Page 8 of 38 1. ELIGIBILITY CRITERIA The interested Bidders shall have to comply to the following criteria to participate in the tendering process - a. Should be registered for under "Carriage by Road Act, 2007” and “Carriage by Road Rules, 2011”. (Self-attested copies of Registration Certificates to be furnished.) b. Must have either its registered office or operating office in Odisha. (Self-attested copy of documentary evidence in this respect to be furnished.) c. Should have all relevant statutory documents such as registration certificate of firm, PAN card, service tax registration certificate, etc. d. Should have minimum 5 (five) number of heavy vehicles with capacity of 6 tonnes or more to carry drugs/ pharmaceuticals/ perishable items/ consumable goods, etc. The heavy vehicle like tipper shall not be considered as a vehicle carrying drugs/ pharmaceuticals/ perishable items/ consumable goods, etc. for the purpose of this tender. (Copies of R.C. Books along with copies of Fitness Certificates to be furnished) e. Average annual turnover in last 3 financial years i.e. 2013-14, 2014-15 & 2015-16 should be at least Rs.10 lakh if the bidder participates for One Source District and Rs.30 lakh if the bidder participates for more than One Source District. (Report on financial standing of the Bidder such as Turnover Statement, duly certified by a Chartered Accountant as in Annexure II for the past three (3) Financial Years i.e. 2013-14, 2014-15 & 2015-16 to be furnished. Provisional Turnover shall not be considered.) f. Must have executed similar work (transportation of drugs/ pharmaceuticals/ perishable items/ consumable goods, etc.) during any of the last three (3) Financial Years i.e. 2013-14, 2014-15 & 2015-16. (A list of clients in Annexure III along with self-attested copies of Work Orders/ Contracts/ Completion Certificates/ Performance Certificates from the Employers as proofs of successful completion of the Contract are to be enclosed as supporting evidences.) g. Should neither be convicted by any court of law nor be blacklisted/ debarred on financial/administrative/techno-legal ground by any appropriate authority. A declaration regarding this should be submitted in Rs. 100/- stamp paper in format prescribed at Annexure IV. The bidder should not be involved in any criminal or civil suit. If so, then details of all such suits should be submitted. Tender committee of OSMCL reserve the right to consider/ not consider any offer based on gravity/implication of suits pending against the bidder.