OpenOffice.org User Guide for Version 2.x [OpenOffice.org User Guide for 2.x] [0.2] First edition: [2005-04-11] First English edition: [2005-04-11] Copyright and trademark information The contents of this Documentation are subject to the Public Documentation License, Version 1.0 (the "License"); you may only use this Documentation if you comply with the terms of this License. A copy of the License is available at: http://www.openoffice.org/licenses/PDL.rtf. The Original Documentation is ªOpenOffice.org User Guide for Version 2.xº. Contributor(s): G. Roderick Singleton. Portions created by G. Roderick Singleton are Copyright © 2005, 2006. All Rights Reserved. All trademarks within this guide belong to legitimate owners. [Note: a copy of the PDL is included in this template and is also available at: http://www.openoffice.org/licenses/PDL.rtf.] Feedback Please direct any comments or suggestions about this document to: [email protected] Acknowledgements I wish to recognize the Technical Writers of Sun Microsystems for the fine model they have provided for organizing this document. I also wish to thank Erwin Tenhumberg for his blog, Mary Ellen Dawley for her indexing effort, Ross Johnson for his editing/correctionsand manitoban for the docking text in chapter 2. Modifications and updates Version Date Description of Change [0.9] [2005-11-11] [grs: 9th draft issued for comment ± switched to master doc, stewart©s amendments and added a chapter on XML usage (flat file)] [0.10] [2005-11-11] [grs: 10th draft issued for comment ± fix page numbering [0.11] [2006-01-31] [grs:11th draft issued for comment ± updated index [0.12a] [2006-02-20] [rj: 12th draft issued for comment ± corrections for 2.0 to replace 1.1.x references [0.13] [2006-02-21] [grs 13th draft issued for comment ± integrated Ross Johnson©s changes and edited for consistent grammar. [0.14] [2006-03-02] [grs:14th draft issued for comment ± document layout to be more bookish [0.15] [2006-04-10] [grs:15th draft issued for comment ± Added POSTNET section [0.16] [2006-06-19] [grs:16th draft issued for comment ± Added file recovery info to Troubleshooting chapter [0.17] [2006-06-27] [grs:17th draft issued for comment ± Corrected Overview [0.18a] [2006-07-19] [grs:18ath draft issued for comment ± updated concordance file section and added JMF section to Chapter 14 and wps how-to. [0.19] [2006-07-31] [grs:19th draft issued for comment ± Added new export PDF feature [0.20] [2006-08-16] [grs:20th draft issued for comment ± Fixed many legacy terms and added language/writing aids and comment on style painter [0.21] [2006-10-18] [grs:21st draft issued for comment ± Integrated ztyx and walteram updates to chapters 3, 4 and 10 [0.22] 2007-03-06 [grs:22nd draft issued for comment Ð added more info on keyboard shortcuts to Chapter 5 ± Impress and minor changes. [0.23] [2007-04-09] [grs:23rd draft issued for comment Ð Fixed pagnination errors Contents Overview................................................................................................... ........................1 Using the Guide...........................................................................................................................1 Important Features with 2.x.......................................................................... ..................3 Open Standards XML File Format (OASIS OpenDocument)....................................................3 New Multi-pane View.................................................................................................................3 New CustomShapes (compatible with Microsoft AutoShapes) ..................................................3 More Slide Transitions and Animation Effects...........................................................................3 Enhanced PDF Export.................................................................................................................3 New enhanced Database Features...............................................................................................5 Mail Merge Wizard.....................................................................................................................5 Enhanced Word Count Feature ...................................................................................................5 Support for Nested Tables...........................................................................................................5 Digital Signatures Support ..........................................................................................................5 XForms Support..........................................................................................................................5 WordPerfect® Filters..................................................................................................................6 Calc now has 65,536 Rows.........................................................................................................6 Enhanced DataPilot Support.......................................................................................................6 Native Installers..........................................................................................................................6 Native Desktop Integration.........................................................................................................6 Floating Toolbars........................................................................................................................6 Style Paint Brush.........................................................................................................................6 Quickstarter for *NIX Operating Systems..................................................................................7 Multiple Language Support .........................................................................................................7 New Charting Module.................................................................................................................7 Chapter 1: Using OpenOffice.org Help.......................................... ................................9 OpenOffice.org Step-by-Step Help.............................................................................................9 Tips............................................................................................................................................10 Turning tips on and off.........................................................................................................10 Extended Tips.......................................................................................................................10 Turning extended tips on and off.....................................................................................10 OpenOffice.org User Guide for 2.x i Help Agent................................................................................................................................10 Turning the Help Agent on and off......................................................................................11 Chapter 2: Working With OpenOffice.org............................................................... ....13 The User Interface................................................................................................................13 Starting OpenOffice.org.......................................................................................................13 The OpenOffice.org Writer Window...................................................................................14 Toolbars in the OpenOffice.org Window.............................................................................14 The Title Bar....................................................................................................................14 The Menu Bar..................................................................................................................15 The Toolbars....................................................................................................................15 Examples of Floating Toolbars........................................................................................16 Using Floating Toolbars..................................................................................................17 The document window....................................................................................................17 Docking toolbars..............................................................................................................17 Docking windows............................................................................................................18 Changing the Visibility of Buttons on Toolbars..............................................................18 Opening and Saving Documents ...............................................................................................19 Opening Documents.............................................................................................................19 Saving Documents....................................................................................................................22 Changing the Work Directory..............................................................................................23 Saving Documents Automatically........................................................................................23 Backup a File Automatically...........................................................................................23