Texas Workforce Commission Child Care Services Guide November 2020 Table of Contents OVERVIEW OF GUIDE ........................................................................................................................................... 10 PART A – DEFINITIONS ......................................................................................................................................... 11 A-100: ESSENTIAL DEFINITIONS ...................................................................................................................................... 11 PART B – GENERAL MANAGEMENT ...................................................................................................................... 15 B-100: BOARD RESPONSIBILITIES .................................................................................................................................... 15 B-200: BOARD PLAN FOR CHILD CARE SERVICES ................................................................................................................ 16 B-201: About the Board Plan for Child Care Services ........................................................................................... 16 B-202: Coordination of Child Care Services with School Districts, Head Start and Early Head Start ................... 16 B-202.a: Information to Parents ........................................................................................................................................ 16 B-202.b: Eligibility for Children Enrolled in Head Start or After-School Programs ............................................................. 17 B-202.c: Local Match ......................................................................................................................................................... 17 B-202.d: Other Coordination Activities .............................................................................................................................. 17 B-300: BOARD POLICIES FOR CHILD CARE SERVICES ............................................................................................................ 19 B-301: About Board Child Care Services Policies .................................................................................................. 19 B-302: Required Board Policies ............................................................................................................................ 19 B-400: PRIORITY FOR CHILD CARE SERVICES ...................................................................................................................... 20 B-401: First Priority Group – Mandatory ............................................................................................................. 20 B-402: Second Priority Group – Subject to Availability of Funds .......................................................................... 20 B-402.a: Availability of Funds for Protective Services Child Care ...................................................................................... 21 B-402.b: Priority for Children of Qualified Veterans and Spouses ..................................................................................... 21 B-402.c: Priority for Children of Foster Youth .................................................................................................................... 21 B-402.d: Children Experiencing Homelessness .................................................................................................................. 21 B-402.e: Children with Special Needs and Vulnerable Populations ................................................................................... 21 B-402.f: Documenting Priority for Children of Parents on Military Deployment ............................................................... 22 B-402.g: Documenting Priority for Children with Disabilities ............................................................................................ 22 B-403: Third Priority – Board Determined ........................................................................................................... 23 B-500: MAINTENANCE OF A WAITING LIST ....................................................................................................................... 24 B-600: ASSESSING THE PARENT SHARE OF COST ................................................................................................................ 25 B-601: Requirements for Determining the Parent Share of Cost ......................................................................... 25 B-601.a: Parent Share of Cost – Sliding Fee Scale Based on Family Size and Income ........................................................ 25 B-601.b: Other Considerations for Assessing Parent Share of Cost ................................................................................... 25 B-602: Parents Exempt from the Parent Share of Cost ........................................................................................ 26 B-603: Parent Share of Cost for Teen Parents...................................................................................................... 26 B-604: Changes in the Assessed Parent Share of Cost during the 12-month Eligibility Period ............................ 26 B-604.a: Reductions Due to Changes in Income and Family Size ....................................................................................... 26 B-604.b: Upon Resumption of Activities ............................................................................................................................ 26 B-604.c: Temporary Reductions for Extenuating Circumstances ....................................................................................... 27 B-605: Prohibition of a Minimum Parent Share of Cost Amount ......................................................................... 28 B-606: Policies Regarding Parent Failure to Pay the Parent Share of Cost .......................................................... 28 B-607: Parent Share of Cost for Non–Child Care Allocated Funds ....................................................................... 29 B-608: When to Assess the Parent Share of Cost ................................................................................................. 30 B-609: Prohibition on Increasing the Parent Share of Cost Assessment during the 12-Month Eligibility Period . 30 B-610: Reductions to Parent Share of Cost for Selection of a Texas Rising Star Provider .................................... 30 B-611: Entering Parent Share of Cost Amounts into The Workforce Information System of Texas ..................... 31 B-700: MAXIMUM PROVIDER REIMBURSEMENT RATES ....................................................................................................... 32 B-701: About Maximum Provider Reimbursement Rates .................................................................................... 32 Child Care Services Guide 2 November 2020 B-702: Reimbursement Rates Based on Categories of Care ................................................................................ 32 B-702.a: Provider Types ..................................................................................................................................................... 32 B-702.b: Age Groups .......................................................................................................................................................... 32 B-703: Enhanced Reimbursement Rates .............................................................................................................. 32 B-703.a: Minimum Requirements for Enhanced Reimbursement Rates ........................................................................... 33 B-703.b: Additional Requirements for Enhanced Reimbursement Rates .......................................................................... 33 B-704: Reimbursement for Transportation .......................................................................................................... 33 B-705: Increasing Board Maximum Rates ........................................................................................................... 33 B-706: Inclusion Assistance Rate for Children with Disabilities ........................................................................... 33 B-706.a: Information Regarding the Americans with Disabilities Act ................................................................................ 34 B-706.b: Intent of the Inclusion Assistance Rate ............................................................................................................... 34 B-706.c: Authorizing the Inclusion Assistance Rate ........................................................................................................... 34 B-707: Determining the Amount of the Provider Reimbursement ....................................................................... 36 B-707.a: Provider Published Rates ..................................................................................................................................... 36 B-707.b: Calculating Providers’ Published Rates ............................................................................................................... 36 B-708: Methods of Reimbursement to Providers ................................................................................................. 37 PART C – CHILD CARE LOCAL MATCH PROCESS 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