HAZLEMERE PARISH COUNCIL CEDAR BARN BARN LANE HAZLEMERE HP15 7BQ MINUTES OF THE FULL COUNCIL MEETING HELD AT CEDAR BARN ON 7 October 2014 8.00pm Members of the Council present: A Baldwin, B Mapletoft (In the Chair), Natasha Howard, D Thompson, K Tucker, J Weaver and J Vincent. Members of the Public present: G & J Barber, S Hollings, S Howard, J & R Paisley, M Roberts, M & L Smith, K Snowdon and A & K Townsend. ITEM ITEM TOPIC DECISION NUMBER Attendees were welcomed to the meeting. Noted Cllr J Weaver declared an interest in Grange Area Trust and Hazlemere Gardening Noted Association and did not take part in any relevant discussions or decisions. Cllr K Tucker declared an interest in the Ken Williams Memorial Pavilion as a member of Hazlemere Bowls Club and did not take part in any relevant Noted discussions or decisions. Cllr J Vincent declared an interest in Hazlemere Parish Council’s website as the Contractor and designer and did not take part in any relevant discussions or Noted decisions. FC01/10/14 APOLOGIES FOR ABSENCE It was resolved that apologies for absence were accepted from Cllrs Nicole Approved Howard and P Whitehead and noted from Cllr A Slater, Wycombe District Noted Councillor R Gaffney and County Councillor K Wood. FC02/10/14 ANTI SOCIAL BEHAVIOUR/LOCAL CRIME REPORT The Chairman highlighted relevant items from the Police report; this report be Noted noted. FC03/10/14 PUBLIC SESSION A Member of the Public enquired if the Parish were going to have a ‘proper’ vote Noted on the usage of the Hazlemere Recreation Ground in the proposed public consultation. The Chairman confirmed that the Parish Council had resolved to have a Public Consultation about Hazlemere Recreation Ground and other Parish matters, however the Consultation needs further work which has not yet been finalised, to ensure a comprehensive Consultation is undertaken. It has already been agreed by Council that the Hazlemere Recreation Ground play area is long overdue a refurbishment; this is a separate Council project to the Skatepark. A Member of the Public read out a letter from Hazlemere Bowls Club that had Noted been published in the Bucks Free Press concerning the renaming of the Hazlemere Memorial Hall, which was noted by Councillors. Signed………….………………….......................................... Chairman of Council Date........................................................................... Page 1 of 10 ITEM ITEM TOPIC DECISION NUMBER A Member of the Public expressed concern regarding the renaming of the Noted Hazlemere Memorial Hall. The Chairman explained the Council’s reasons for the renaming, together with confirmation of a proposal to place memorial plaque(s) in the Hall. FC04/10/14 MINUTES OF FULL COUNCIL MEETINGS 2 SEPTEMBER FULL COUNCIL It was resolved that the 2 September 2014 Full Council Minutes be approved. Approved FC05/10/14 PLANNING COMMITTEE MEETING 2, 15 AND 23 SEPTEMBER 2014, PLANNING BULLETIN AND DECISIONS SEPTEMBER 2014 It was resolved that the 2, 15 and 23 September 2014 Planning Lists be Approved approved. The September 2014 Planning Bulletin and Decisions be noted. Noted FC06/10/14 OUTSTANDING MATTER FROM PREVIOUS MEETINGS There were 35 Future Items and 60 Wins and Successes and 88 Ongoing Items. Noted FC07/10/14 UNPAID EXPENDITURE TRANSACTIONS AND BUDGET REPORT a) Unpaid Expenses Transactions It was resolved that the payment of cheques numbers 006950 - 006988 and Approved Direct Debits for BT, Siemens and EON be approved for payment. b) Budget Report It was resolved the budget report be approved Approved FC08/10/14 CORRESPONDENCE SENT AND RECEIVED FOR SEPTEMBER 2014 Letters A to M Information In Office were noted. Noted Letters i to xxxxi Sent Letters were noted. Noted Letters 1 – 57 Received letters for Decision were discussed it was resolved that: Approved Letter 1 Advice Wycombe The Clerk be asked to place the information on the Approved Parish Council Noticeboards and website. Letter 2 Chiltern Sports Contractors Ltd The letter be noted. Noted Letter 3 Member of the Public Election of Vice Chairman Procedure by Hazlemere Parish Council The Clerk be asked to reply to the Member of the Public with Approved Council’s the procedure. Letter 4 Member of the Public Renaming of the Ken Williams Memorial Pavilion The Chairman explained that the name change was a Council decision and the Noted letter be noted. Letter 5 Member of the Public Elder tree trimming Junction of Holmer Green Road The Clerk be asked to contact the Council’s Tree Contractor to remove the elder Approved Signed………….………………….......................................... Chairman of Council Date........................................................................... Page 2 of 10 ITEM ITEM TOPIC DECISION NUMBER tree at the junction of Cedar Avenue and Holmer Green Road and to inform the resident accordingly. Letter 6 Padstones Invitation to AGM 9 October 2014 19.00 – 20.00 Fitzwilliam Noted Centre Beaconsfield Supporting Young Homeless Thames Valley The invitation be noted, no Councillors were available to attend. Letter 7 Cunningham Lindsay Cedar Barn Complex Insurance Valuation Report Noted The report be noted and the Clerk be asked to provide a copy to the Council’s Approved insurers for their records. Letter 8 Chiltern District Council Buckinghamshire Draft Countywide Parking Guidance: Public Consultation Councillors be asked to provide the Clerk with any Approved comments by 20 October 2014. Letter 9 Grange Area Trust Thank you for Grant/Donation received The letter be Noted noted. Letter 10 Member of the Public Land adjacent to Queensway Field The Clerk be Approved asked to refer this letter to the next Open Spaces Committee Meeting on 20 October 2014. Letter 11 Holmer Green Methodist Church Request to place poster on Hazlemere Parish Council Noticeboard The Clerk be asked, if space is available, to place Approved posters for Hazlemere events followed by other local charity events and to provide a Draft Noticeboard Policy. Letter 12 Holy Trinity Junior Football Club Request for access to storage, move of the play area and skatepark The Clerk be asked to reply to the club stating that Approved the usage of Hazlemere Recreation Ground will remain unchanged for the 2014/15 football season; the cost of hiring the changing rooms, kitchen and bar area has yet to be discussed by the Council and information will be conveyed as soon as a decision has been taken; the Council is currently investigating the storage facilities for the club which may in the future be in the form of a container; no decision has been taken by the Council regarding the proposed Hazlemere Skatepark, the Skatepark Working Party are currently preparing a business plan for Council consideration; the refurbishment of the Hazlemere Recreation Ground has been approved by Council but no details have yet been finalised. Letter 13 District Cllr R Gaffney Queensway This letter be referred to Agenda Item Noted 21 a ii. Letter 14 Cllr A Slater & District Councillor H McCarthy Terriers Farm Recommendation to Hazlemere Parish Council to be the lead authority in this lobby group As lead Councillor Cllr Natasha Howard be asked to contact Cllr H Approved McCarthy to discuss the involvement of the Parish Council in this lobby group. Letter 15 NALC Newsletter The newsletter be noted. Noted Signed………….………………….......................................... Chairman of Council Date........................................................................... Page 3 of 10 ITEM ITEM TOPIC DECISION NUMBER Letter 16 BMKALC Community Assets Event 22 October 2014 Easton Street High Wycombe 10.00 – 16.00 at £46.78 per Councillor The Clerk be asked to book a Approved place for Cllr B Mapletoft, other Councillors be asked to provide the Clerk with their request to attend by Friday 10 October. Letter 17 Member of the Public Hazlemere Parish Council Chairman The Clerk be Approved asked to thank the Member of the Public for their concern and the letter be Noted noted. Letter 18 Member of the Public Renaming of the Hazlemere Memorial Hall The Clerk be asked to thank the Member of the Public for their concern and the Approved Noted letter be noted. Letter 19 Member of the Public Informing Parish Council of changes to Post Office Noted in Rose Avenue The letter be noted. Letter 20 Wycombe District Council CiL Funding The letter be noted. Noted Letter 21 SSE Lighting Workshops The letter be noted. Noted Letter 22 Cllr D Thompson Letters from Member of the Public regarding Hazlemere Recreation Ground The Clerk be asked to refer these letters to the Approved next Open Spaces Committee Meeting on 20 October 2014. Letter 23 Cllr A Slater Sir William Ramsay School entrance and parking The Approved Chairman be asked to follow up a previous meeting with the Head of Sir William Ramsay school concerning parking issues in Rose Avenue. Letter 24 Cllr J Vincent Resignation from Planning Committee The resignation of Cllr J Vincent from the Planning Committee be accepted. Approved Letter 25 Grange Area Trust Community support for Grange Area Trust The request to support the community project in Lloyds Bank be noted and Noted Councillors be encouraged to support this project. Letter 26 Chiltern AONB Chiltern Conference 8 October 2014 9.00 – 14.00 Noted Amersham £30 The invitation be noted, no Councillors were available to attend. Letter 27 Wycombe District Council Change of name to Hazlemere Memorial Hall Noted The letter be noted. Letter 28 Chiltern Conservation Board Chiltern Conference 8 October 2014 9.00 – 14.00 Amersham £30 Councillors be asked to provide the Clerk with their Approved request to attend by Friday 10 October. Letter 29 Came and Company Newsletter The newsletter be noted. Noted Letter 30 Cllr A Slater 30 for a reason request for location on lighting columns The Clerk be asked to confirm with Cllr A Slater the columns that are required for Approved the signs and to reconfirm the cost as different costings have been noted in the correspondence.