Ordinary Council Meeting

ORDINARY COUNCIL MEETING AGENDA NOTICE IS HEREBY GIVEN that an Ordinary Meeting of Council will be held in the Council Chambers, Welcome Road, Karratha, on Monday, 22 February 2021 at 5.30 pm ________________________ CHRIS ADAMS CHIEF EXECUTIVE OFFICER No responsibility whatsoever is implied or accepted by the City of Karratha for any act, omission or statement or intimation occurring during Council or Committee Meetings. The City of Karratha disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity’s own risk. In particular, and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the City of Karratha during the course of any meeting is not intended to be and is not taken as notice of approval from the City of Karratha. The City of Karratha warns that anyone who has any application lodged with the City of Karratha must obtain and should only rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the City of Karratha in respect of the application. Signed: _________________________ Chris Adams - Chief Executive Officer DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) (b) In a written notice given to the Chief Executive Officer before the Meeting or; At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) (d) Preside at the part of the Meeting, relating to the matter or; Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory. 1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear. 2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association. 3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered. 4. If in doubt declare. 5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed. 6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are: 6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or 6.2 Where the Minister allows the Councillor to participate under s5.69 (3) of the Local Government Act, with or without conditions. INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’. A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) (b) in a written notice given to the Chief Executive Officer before the Meeting; or at the Meeting, immediately before the matter is discussed. IMPACT OF AN IMPARTIALITY CLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed. <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul>TABLE OF CONTENTS <ul style="display: flex;"><li style="flex:1">ITEM </li><li style="flex:1">SUBJECT </li><li style="flex:1">PAGE NO </li></ul><a href="#7_0">1</a><a href="#7_1">2</a><a href="#7_2">3</a> <a href="#7_0">OFFICIAL OPENIN</a><a href="#7_0">G</a><a href="#7_0">.</a><a href="#7_0">............................................................................................... 5 </a><a href="#7_1">PUBLIC QUESTION TIME........................................................................................ 5 </a><a href="#7_2">RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLY </a><a href="#7_2">APPROVED.............................................................................................................. 5 </a><a href="#8_0">4</a><a href="#8_1">5</a><a href="#8_2">6</a><a href="#8_3">7</a> <a href="#8_0">REQUESTS FOR LEAVE OF ABSENC</a><a href="#8_0">E</a><a href="#8_0">.</a><a href="#8_0">................................................................ 6 </a><a href="#8_1">DECLARATIONS OF INTEREST ............................................................................. 6 </a><a href="#8_2">PETITIONS/DEPUTATIONS/PRESENTATIONS...................................................... 6 </a><a href="#8_3">CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF </a><a href="#8_3">PREVIOUS MEETING</a><a href="#8_3">S</a><a href="#8_3">.</a><a href="#8_3">........................................................................................... 6 </a><ul style="display: flex;"><li style="flex:1"><a href="#8_4">8</a></li><li style="flex:1"><a href="#8_4">ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 6 </a></li></ul><a href="#9_0">EXECUTIVE SERVICE</a><a href="#9_0">S</a><a href="#9_0">........................................................................................... 7 </a><a href="#11_0">CORPORATE SERVICES ........................................................................................ 9 </a> <a href="#9_0">9</a><a href="#11_0">10 </a><a href="#11_1">10.1 FINANCIAL</a><a href="#11_1"> </a><a href="#11_1">STATEMENT FOR PERIOD ENDED 31 DECEMBER 202</a><a href="#11_1">0</a><a href="#11_1">.</a><a href="#11_1">................ 9 </a><a href="#0_0">10.2 LIST</a><a href="#0_0"> </a><a href="#0_0">OF ACCOUNTS </a><a href="#0_0">– </a><a href="#0_0">12 DECEMBER 2020 TO 22 JANUARY 2021.................. 35 </a><a href="#0_1">10.3 2021</a><a href="#0_1"> </a><a href="#0_1">LOCAL GOVERNMENT ELECTIONS ........................................................... 69 </a><a href="#0_1">10.4 CUSTOMER</a><a href="#0_1"> </a><a href="#0_1">SERVICE CHARTER......................................................................... 73 </a><ul style="display: flex;"><li style="flex:1"><a href="#0_1">11 </a></li><li style="flex:1"><a href="#0_1">COMMUNITY SERVICE</a><a href="#0_1">S</a><a href="#0_1">.</a><a href="#0_1">...................................................................................... 77 </a></li></ul><a href="#0_2">11.1 MEDICAL</a><a href="#0_2"> </a><a href="#0_2">SERVICES HOUSING SUBSIDY........................................................... 77 </a><ul style="display: flex;"><li style="flex:1"><a href="#0_1">12 </a></li><li style="flex:1"><a href="#0_1">DEVELOPMENT SERVICE</a><a href="#0_1">S</a><a href="#0_1">.</a><a href="#0_1">................................................................................. 85 </a></li></ul><a href="#0_2">12.1 ROEBOURNE</a><a href="#0_2"> </a><a href="#0_2">HERITAGE PRECINCT .................................................................. 85 </a><a href="#0_1">12.2 APPLICATION</a><a href="#0_1"> </a><a href="#0_1">FOR DEVELOPMENT APPROVAL DA20263 </a><a href="#0_1">– </a><a href="#0_1">PROPOSED CHILD </a> <a href="#0_1">CARE PREMISES </a><a href="#0_1">– </a><a href="#0_1">LOT 221 (NO.3) WALKINGTON CIRCLE, MILLARS WEL</a><a href="#0_1">L</a><a href="#0_1">. </a><a href="#0_1">9</a><a href="#0_1">1 </a><a href="#0_1">12.3 BUSINESS</a><a href="#0_1"> </a><a href="#0_1">DEVELOPMENT SUPPORT GRANT SCHEME APPLICATION </a> <a href="#0_1">PILBARA TOURISM ASSOCIATION ..................................................................... 99 </a><a href="#0_1">12.4 KARRATHA</a><a href="#0_1"> </a><a href="#0_1">TOURIST AND VISITOR CENTR</a><a href="#0_1">E</a><a href="#0_1">.</a><a href="#0_1">................................................. 103 </a><a href="#0_1">12.5 PROPOSED</a><a href="#0_1"> </a><a href="#0_1">AMENDMENT TO DEVELOPMENT APPROVAL P2480 FOR </a> <a href="#0_1">APPROVED TRANSIENT WORKFORCE ACCOMMODATION AT LOT 555 AND </a><a href="#0_1">LOT 556 (42) MADIGAN ROAD, GAP RIDGE ..................................................... 109 </a><ul style="display: flex;"><li style="flex:1"><a href="#0_1">13 </a></li><li style="flex:1"><a href="#0_1">STRATEGIC PROJECTS & INFRASTRUCTURE ................................................ 121 </a></li></ul><a href="#0_2">13.1 KARRATHA</a><a href="#0_2"> </a><a href="#0_2">AIRPORT ENTRY STATEMENT ..................................................... 121 </a>Page 3 <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul><a href="#0_1">13.2 MURUJUGA</a><a href="#0_1"> </a><a href="#0_1">NATIONAL PARK ACCESS ROAD PROJECT .............................. 125 </a><a href="#0_1">14 ITEMS</a><a href="#0_1"> </a><a href="#0_1">FOR INFORMATION ONLY...................................................................... 137 </a><a href="#0_1">14.1 REGISTER</a><a href="#0_1"> </a><a href="#0_1">OF DOCUMENTS STAMPED WITH THE CITY OF KARRATHA </a> <a href="#0_1">COMMON SEAL................................................................................................... 138 </a><a href="#0_0">14.2 RECORD</a><a href="#0_0"> </a><a href="#0_0">OF TENDER OUTCOME UNDER DELEGATION ................................ 139 </a><a href="#0_1">14.3 CONCESSION</a><a href="#0_1"> </a><a href="#0_1">ON FEES FOR COUNCIL FACILITIES........................................ 141 </a><a href="#0_1">14.4 COMMUNITY</a><a href="#0_1"> </a><a href="#0_1">SERVICES UPDATE...................................................................... 142 </a><a href="#0_1">14.5 YOUTH</a><a href="#0_1"> </a><a href="#0_1">STRATEG</a><a href="#0_1">Y</a><a href="#0_1">.</a><a href="#0_1">............................................................................................ 148 </a><a href="#0_1">14.6 DEVELOPMENT</a><a href="#0_1"> </a><a href="#0_1">SERVICES UPDATE ................................................................ 151 </a><a href="#0_3">14.7 WASTE</a><a href="#0_3"> </a><a href="#0_3">SERVICES DATA </a><a href="#0_3">– </a><a href="#0_3">FIRST QUARTER 2020/202</a><a href="#0_3">1</a><a href="#0_3">.</a><a href="#0_3">................................ 161 </a><a href="#0_1">14.8 AIRPORT</a><a href="#0_1"> </a><a href="#0_1">SERVICES DATA ................................................................................ 165 </a><a href="#0_1">15 </a><a href="#0_4">16 </a><a href="#0_5">17 </a> <a href="#0_1">MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN.......................... 169 </a><a href="#0_4">QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 169 </a><a href="#0_5">URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY </a><a href="#0_5">DECISION............................................................................................................. 169 </a><a href="#0_1">18 </a><a href="#0_1">19 </a> <a href="#0_1">MATTERS BEHIND CLOSED DOORS ................................................................ 171 </a><a href="#0_6">ATTACHMENT TO ITEM 12.4 KARRATHA TOURIST AND VISITOR CENTRE . 171 </a><a href="#0_7">ATTACHMENT TO ITEM 13.1 KARRATHA AIRPORT ENTRY STATEMEN</a><a href="#0_7">T</a><a href="#0_7">..... 171 </a><a href="#0_1">CLOSURE & DATE OF NEXT MEETIN</a><a href="#0_1">G</a><a href="#0_1">.</a><a href="#0_1">............................................................ 173 </a>Page 4 <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul>AGENDA 1OFFICIAL OPENING Cr Long acknowledges the traditions of the Ngarluma people, on whose land we are gathered here today. 23PUBLIC QUESTION TIME RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE PREVIOUSLY APPROVED <ul style="display: flex;"><li style="flex:1">Councillors: </li><li style="flex:1">Cr Peter Long [Mayor] </li></ul>Cr Kelly Nunn [Deputy Mayor] Cr Margaret Bertling Cr Geoff Harris Cr Pablo Miller Cr Daniel Scott Cr Evette Smeathers Cr Joanne Waterstrom Muller <ul style="display: flex;"><li style="flex:1">Staff: </li><li style="flex:1">Chris Adams </li></ul>Phillip Trestrail Arron Minchin Ryan Hall Chief Executive Officer Director Corporate Services Director Community Services Director Development Services Director Strategic Projects & Infrastructure Simon Kot <ul style="display: flex;"><li style="flex:1">Linda Phillips </li><li style="flex:1">Minute Secretary </li></ul><ul style="display: flex;"><li style="flex:1">Apologies: </li><li style="flex:1">Cr Garry Bailey </li></ul>Absent: Leave of Absence: Members of Public: Members of Media: Page 5 <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul>456REQUESTS FOR LEAVE OF ABSENCE DECLARATIONS OF INTEREST PETITIONS/DEPUTATIONS/PRESENTATIONS Deputation by Mr Peter Jeffries on behalf of Murujuga Aboriginal Corporation (MAC) in relation to agenda item 13.2 Murujuga National Park Access Road Project. 78CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS OFFICER’S RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on Wednesday, 27 January 2021, be confirmed as a true and correct record of proceedings. ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION 12/01/2021 - Regional Joint Development Assessment Panel meeting 19/01/2021 - Meeting with Karratha Police 20/01/2021 - WALGA People and Place Policy Team meeting 25/01/2021 - Meeting with Regional Development Australia 26/01/2021 - Australia Day Awards Breakfast 26/01/2021 - Australia Day Citizenship Ceremony 27/01/2021 - Ordinary Council Meeting 28/01/2021 - Meeting with Pitter Pat Productions 29/01/2021 - Rangelands Audit & Risk Committee meeting Page 6 <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul>9EXECUTIVE SERVICES Page 7 <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul>Page 8 <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul>10 CORPORATE SERVICES 10.1 FINANCIAL STATEMENT FOR PERIOD ENDED 31 DECEMBER 2020 File No: FM.19 Responsible Executive Officer: Director Corporate Services Reporting Author: Date of Report: Acting Corporate Accountant 3 February 2021 Applicant/Proponent: Disclosure of Interest: Attachment(s): Nil Nil Nil PURPOSE To provide a summary of Council’s financial position for the period ending 31 December 2020. BACKGROUND The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 31 December 2020: This table shows a surplus position of $29.9m, a positive variance of $3.4m compared to the budgeted surplus position of $26.5m, which reflects timing of transactions associated with grant funding, contributions, Reserve transfers, cyclone claims, loans, COVID-19 grants and projects. The restricted balance referred to in the preceding table and throughout this report comprises of Pilbara Underground Power (PUPP) Service Charges levied in 2014/15, which are subject to the 10-year instalment option offered by Council. The following variances contribute significantly to the total YTD variance shown in the above table. Further detail on these variances is included later in this report in the variance commentary by Program for the Statement of Financial Activity. Page 9 <ul style="display: flex;"><li style="flex:1">Ordinary Council Meeting – Agenda </li><li style="flex:1">22 February 2021 </li></ul>Operating Revenue Contribution from Pilbara Iron towards operational management of Wickham Recreation Precinct – Timing difference - Received earlier than anticipated Contaminated waste disposal fees - volume of waste received exceeded forecast. Will be addressed at the March budget review Grant Funding from Woodside for NAIDOC and Youth Services - Timing difference - Received earlier than anticipated    2,581,977 222,749 220,000 3,024,726  Positive Variance Contribution from Pilbara Iron - Partnership Management - Funding to be received once Dampier Land Transfer is completed 6,000,000  1,232,940  TC Damien Claim to DRFAWA & LGIS – Claims currently being reviewed by external parties Kevin Richards Memorial Oval - Transfer of Public Open Space Contribution funds from Trust not yet required 853,832  405,583  2019/20 Oval joint use agreement with Dept of Education -Timing difference of budget vs actuals Dampier Community Hub - Variance relates to write off of funds in accordance with Deed of Settlement as per Council Resolution #154675 September OCM 217,908 

Ordinary Council Meeting

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