REGIONAL COUNCIL MINUTES Wednesday, January 26, 2005 The following are the minutes of the Regular Council meeting held at 7:10 p.m. in the Regional Council Chamber, 150 Frederick Street, Kitchener, Ontario, with the following members present: Chair K. Seiling, J. Brewer, M. Connolly, K. Denouden, H. Epp, T. Galloway, J. Haalboom, R. Kelterborn, C. Millar, J. Mitchell, J. Smola, B. Strauss, J. Wideman, and C. Zehr. Regrets: D. Craig and W. Roth DECLARATIONS OF PECUNIARY INTEREST UNDER THE MUNICIPAL CONFLICT OF INTEREST ACT J. Smola disclosed a pecuniary interest with respect to the grant for K-W Counselling Services Inc., as he is the carpenter for this new construction. CLOSED SESSION MOVED by B. Strauss SECONDED by J. Smola That Council convene in Closed Session pursuant to Part II, Section 14(1) a), b), f) of Procedural By-law 00-031, as amended. CARRIED DELEGATIONS Mike O’Connor on behalf of Keith Murray appeared with respect to the Development Charges Act, 1997. M. O’Connor stated he is Mr. Murray’s son-in-law and he supports a change in the Development Charges By-law. He stated this proposed development of Mr. Murray’s land will require no increase in the current Regional infrastructure. Mr. O’Connor concurred that the Council’s hands are tied but noted the building is primarily for the production of crops and breeding of animals. He advised the property is used for a farm vacation program for 60 days each year. He provided suggestions to Council for changes in the wording of the by-law which would give Council the power to impose development charges based on a percentage of use related to time or square footage. Councillors discussed the recalculation that will be done once staff are advised of the issuance of a demolition permit from the Township of North Dumfries. Councillors were sympathetic to the situation but their job is to interpret the by-law as it currently stands. The diversification of farms is an item to be considered when the by-law is reviewed. Larry Ryan, Chief Financial Officer, stated there are factors that may result in the by-law being opened up in advance of the five year requirement including: changing legislation from the Province, light rail transit, growth management and road issues. It is uncertain when this may happen, possibly in the next one or two years, but certain issues may be packaged when opening up the by-law. Any potential interpretations will need to be discussed with the area municipalities, especially related to second businesses on farms. T. Galloway brought forward the recommendation from the Administration and Finance Committee. Council - 2 - 05/01/26 MOVED by T. Galloway SECONDED by J. Brewer THAT the Summary of Recommendations of the Administration and Finance Committee, dated January 19, 2005, Item 2 be adopted as follows: The Administration and Finance Committee recommends as follows: 2. THAT The Regional Municipality of Waterloo dismiss the complaint and confirm the development charges, subject to the recalculation of the development charges upon finalization of the demolition of the existing building, and subsequent redevelopment allowance, for the development at R. R. #4, 2130 West River Road, Township of North Dumfries, as outlined in Report F-05-007, dated January 19, 2005. CARRIED MINUTES OF PREVIOUS MEETINGS MOVED by B. Strauss SECONDED by J. Brewer THAT the following Minutes be approved: a) Budget – January 12, 2005 b) Council – January 12, 2005 a) Planning & Works – January 18, 2005 b) Library – January 18, 2005 c) Community Services – January 18, 2005 d) Administration & Finance – January 19, 2005 CARRIED COMMUNICATIONS a) Kerry-Lynn Wilkie, Health Promotion Coordinator, Langs Farm Village Association re: Region of Waterloo Healthy Communities Grant was received for information. b) Tracy Van Kalsbeek, Program Manager, Junior Achievement of the Waterloo Region Inc. re: Appreciation given for support of Business Program was received for information. c) Marilyn Hill, St. James’-Rosemount United Church re: Appreciation given for Healthy Communities Grant was received for information. MOVED by J. Wideman SECONDED by K. Denouden THAT Council go into Committee of the Whole to consider reports. CARRIED 155378 Council - 3 - 05/01/26 FINANCE REPORTS a) F-05-011: T2004-147 Installation of Lift at 47 Holborn, City of Kitchener MOVED by J. Wideman SECONDED by C. Zehr THAT the Regional Municipality of Waterloo accept the tender of Gordner Construction for the Installation of Lift at 47 Holborn, City of Kitchener at a total cost of $71,247.00 including all applicable taxes. CARRIED b) F-05-012: T2004-146 45 Kitchen Cupboard Replacements At 47 Holborn, T2004-149 73 Kitchen Cupboard Replacements At 119 College St., T2004-148 61 Kitchen Cupboard Replacements At 74 Church St., City Of Kitchener MOVED by J. Wideman SECONDED by C. Zehr THAT the Regional Municipality of Waterloo accept the tender of Amato & Son (633383 Ontario Inc.) for the 45 Kitchen Cupboard Replacements at 47 Holborn, City of Kitchener at a total cost of $115,094.55 including all applicable taxes; AND THAT the Regional Municipality of Waterloo accept the tender of Amato & Son (633383 Ontario Inc.) for the 73 Kitchen Cupboard Replacements at 119 College Street, City of Kitchener at a total cost of $167,652.95 including all applicable taxes; AND THAT the Regional Municipality of Waterloo accept the tender of Amato & Son (633383 Ontario Inc.) for the 61 Kitchen Cupboard Replacements at 74 Church Street, City of Kitchener at a total cost of $157,241.85 including all applicable taxes. CARRIED COMMITTEE REPORTS Budget The Summary of Recommendations of the Budget Committee was presented by Tom Galloway, Chair of the Committee. M. Connolly requested Items # 1 and 3 be voted on separately and a recorded vote taken. MOVED by T. Galloway SECONDED by M. Connolly THAT the Summary of Recommendations of the Budget Committee, dated January 26, 2005, Item 1, be adopted as follows: The Budget Committee recommends as follows: 1. THAT the Regional Municipality of Waterloo approve the 2005 Property Tax Operating Budget with a net levy of $203,159,938 (1.82%), excluding Police Services, and the 2005 Property Tax 155378 Council - 4 - 05/01/26 Capital Budget, reflecting budget issues identified in the October 27, 2004 Budget Committee agenda, as amended. CARRIED Yeas: J. Brewer, K. Denouden, H. Epp, T. Galloway, J. Haalboom, R. Kelterborn, C. Millar, J. Mitchell, K. Seiling, B. Strauss, J. Wideman, C. Zehr. Nays: M. Connolly, J. Smola MOVED by T. Galloway SECONDED by M. Connolly THAT the Summary of Recommendations of the Budget Committee, dated January 26, 2005, Item 3, be adopted as follows: The Budget Committee recommends as follows: 3. THAT The Regional Municipality of Waterloo approve the Police Services 2005 Property Tax Operating Budget with a net levy of $83,973,101 (2.06%) and the Police Services 2005 Property Tax Capital Budget and 2006-2014 Capital Forecast. CARRIED Yeas: J. Brewer, K. Denouden, H. Epp, T. Galloway, R. Kelterborn, J. Mitchell, K. Seiling, B. Strauss, J. Wideman, C. Zehr. Nays: M. Connolly, J. Haalboom, C. Millar, J. Smola MOVED by T. Galloway SECONDED by M. Connolly THAT the Summary of Recommendations of the Budget Committee, dated January 26, 2005, Items 2 and 4 to 8, be adopted as follows: The Budget Committee recommends as follows: 2. THAT The Regional Municipality of Waterloo approve the 2006-2014 Capital Forecast, with the exception of the Transportation Expansion Capital Forecast, reflecting budget issues identified in the October 27, 2004 Budget Committee agenda, as amended. 4. THAT the Regional Municipality of Waterloo approves the following with regard to the Region of Waterloo Library budget as contained in Report P-LIB-05-001, dated January 18, 2005: a) the 2005 Library Operating Budget with a Net levy of $1,469,058; b) the 2005 Library Capital Budget; c) the 2006-2014 Library Capital Forecast. 5. THAT the Regional Municipality of Waterloo adopt a one-year phase-in for special area rates for Transit, as outlined in the Information Paper circulated to Budget Committee on January 26, 2005. 155378 Council - 5 - 05/01/26 6. That the Regional Municipality of Waterloo approve the following Counselling Service Grants for 2005: Lutherwood Family Counselling Services 41,130 Interfaith Pastoral Counselling Services 27,057 Shalom Counselling Services 11,492 Family Counselling Services of Cambridge and North Dumfries 50,335 Interfaith Community Counselling Centre - New Hamburg 21,017 K-W Counselling Services Inc. 139,774 Catholic Family Counselling Centre 106,062 Woolwich Interfaith Counselling Centre 11,850 $408,717 7. THAT The Regional Municipality of Waterloo approve the following Peer Counselling Service grants for 2005: Cambridge Self Help Food Bank 4,136 St. John's Kitchen - the Working Centre 12,987 $ 17,123 8. THAT The Regional Municipality of Waterloo approve the following rates for the Emergency Food Hamper Program effective January 1, 2005: Cambridge Self Help Food Bank Hamper Rate $ 29.94 Diaper Rate $ 4.16 Formula Rate $ 12.33 Cambridge Salvation Army Family Services Voucher Rate Single Person $ 20.91 Each additional Dependent $ 5.33 Diaper Rate $ 4.31 Formula Rate $ 12.48 House of Friendship Hamper Rate $ 27.76 Diaper Rate $ 4.21 Formula Rate $ 12.33 Kitchener Salvation Army Community and Family Services Hamper Rate $ 25.38 Diaper Rate $ 4.21 Formula Rate $ 12.33 Woolwich Community Services 155378 Council - 6 - 05/01/26 Hamper Rate $ 34.59 Diaper Rate $ 4.16 Formula Rate $ 12.43 And that the 2005 expenditures for the Food Hamper Program not exceed $655,000. CARRIED Planning & Works Committee The Summary of Recommendations of the Planning and Works Committee was presented by Bill Strauss, Vice-Chair of the Committee.