AGENDA FINANCE COMMITTEE 5116119 J. Elliott Summey, Chairman Henry E. Darby Jenny Costa Honeycutt Anna B. Johnson Brantley Moody Teddie Pryor A. Victor Rawl Herb Sass Dickie Schweers AGENDA FINANCE COMMITTEE May 16, 2019 5:00 PM 1. MINUTES: Council/Salisbury o May 2, 2019 – Finance Committee - Request to Approve o May 7, 2019 – Special Finance Committee - Request to Approve 2. AERONAUTICAL TRAINING CENTER - Update Dr. Mary Thornley 3. 68 CALHOUN STREET/SUSIE JACKSON FREEDOM MEMORIAL GARDEN - Request to Approve Miller/Przybylowski 4. CTC 2019 RESURFACING PLAN - Award of Contract Miller/Tolbert 5. URBAN GREENBELT PROJECTS - Request to Consider Miller/Ruff 6. RURAL GREENBELT PROJECTS - Request to Consider Miller/Ruff 7. CUMBERLAND ST. PARKING GARAGE LEASE AMENDMENT - Request to Consider Miller/Przybylowski 8. FY20 BUDGET OVERVIEW - Presentation Miller/Gile RETURN TO AGENDA 1. MINUTES CHARLESTON COUNTY COUNCIL MEMORANDUM TO: Members of Finance Committee FROM: Kristen Salisbury, Clerk of Council DATE: May 10, 2019 SUBJECT: Finance Committee Minutes At the Finance Committee meeting of May 16, 2019, the draft minutes of the May 2, 2019 Finance Committee meeting and May 7, 2019 Special Finance Committee meeting will be presented for approval. AERONAUTICAL TRAINING CENTER CHARLESTON COUNTY COUNCIL TO: Members of Finance Committee FROM: Kristen Salisbury, Clerk of Council DATE: May 9, 2019 SUBJECT: SC Aeronautical Training Center At the Finance Committee meeting of May 16, 2019, Trident Technical College President Dr. Mary Thornley will make a presentation to update Council on the SC Aeronautical Training Center. RETURN TO AGENDA 3. 68 CALHOUN STREET/SUSIE JACKSON FREEDOM MEMORIAL GARDEN RETURN TO AGENDA 4. CTC 2019 RESURFACING PLAN COMMITTEE AGENDA ITEM TO: JENNIFER J. MILLER, COUNTY ADMINISTRATOR THROUGH: CORINEALTENHEIN, DEPUTY ADMINISTRATOR V. FROM: BARRETT J. TOLBER-T DEPT. PROCUREMENT SUBJECT: CTC 2019 RESURFACING PLAN REQUEST: AWARD OF CONTRACT COMMITTEE OF COUNCIL: FINANCE DATE: MAY 16,2019 COORDINATION: This request has been coordinated with: (attach all recommendations/reviews) Signature of Yes N/A Legal Department M LI Procurement/Contracts M LI Zoning Regulations I Comp. Plan Compliance LI LI Community Services LI Grants Auditor LI Other: Transportation Development Other: LI FUNDING: Was fundi rig previousI 'approved? yes LI no LI n/a LI If yes, provide Org. Object Balance in Account Amount needed for item I W42040001 the following: 64667 3 $3,995,880.95 W42046603 ' '5 g I NEED: Identify any critical time constraint. BUDGET OFFICER SIGNATURE: L Fiscal impact: Funds are available in the State "C" Fund for road improvements. ADMINISTRATOR'S SIGNATURE: --------------1 ORIGINATING OFFICE PLEASE NOTE: DUE DATE TO ADMINISTRATOR'S OFFICE IS 5:00 P.M. ON TUESDAY OF THE WEEK PRECEDING THE COMMITTEE MEETING. SITUATION The Charleston County Transportation Committee (CTC) 2019 Resurfacing Plan project is located in the boundaries of Charleston County, South Carolina. The project will consist of traffic control, milling, surface preparation, asphalt resurfacing, fine grading, full-depth reclamation, striping and associated appurtenances of various local paved roadways within the boundaries of Charleston County. The approximate total project length is 26 miles. Bids were received from the following Contractors in accordance with the terms and conditions of Invitation for Bid No. 5367-19C. State "C" Fund regulations do not allow Small Business Enterprise (SBE) or local preference options. Bidder Total Bid Price DBE Percentacie Sanders Brothers Construction Company, Inc. North Charleston, South Carolina 29406 $3,995,880.95 6.9% Principal: Chris Davis, Vice President Banks Construction Company North Charleston, South Carolina 29418 $4,473,190.00 10.2% Principal: _Jafar_Moghadam ACTION REQUESTED OF COUNCIL Authorize award of contract. DEPARTMENT HEAD RECOMMENDATION • Authorize award of contract for the CTC 2019 Resurfacing Plan project Sanders Brothers Construction Company, Inc., the lowest responsive and responsible bidder, in the amount of $3,995,880.95. • Funds are available in the State "C" Fund for road improvements. RETURN TO AGENDA 5. URBAN GREENBELT PROJECTS TO: JENNIFER J. MILLER, COUNTY ADMINISTRATOR FROM: CATHY RUFF, DIRECTOR CIQ4TtEPT , GREENBELT SUBJECT: Urban Greenbelt Projects REQUEST: Consider Greenbelt Advisory Board Recommendations COMMITTEE OF COUNCIL: FINANCE DATE: 05-16-19 COORDINATION: This request has been coordinated with: (attach all recommendations/ reviews) Signature of Yes N/A Individual Contacted Legal Dept. Lii [iii. Procurement/Contracts LI LI Zoning Regulations I Comp. Plan Compliance Community Services LI LI Grants Auditor LI LI Other: LI LI Other: LI LI FUNDING: Was funding previously approved? yes LI no LI n/a [I If yes, provide the following: ------------ ----------- -- ---- --- -- - --- - ---------------- NEED: Identify any critical time constraint. The Fort Pemberton project being recommended for approval has also received funding approval from the SC Conservation Bank. The State Bank requires projects be closed by June 30, 2019 to receive these funds. BUDGET OFFICER SIGNATURE: ' Fiscal impact: Funds are available in the Greenbelt portion of the Transportation Sales Tax revenues. ADMINISTRATOR'S SIGNATURE: 411&J4~ ORIGINATING OFFICE PLEASE NOTE: DUE DATE TO ADMINISTRATOR'S OFFICE IS 5:00 P.M. ON TUESDAY OF THE WEEK PRECEDING THE COMMITTEE MEETING. SITUATION In accordance with Charleston County Ordinance #1424 as amended, the Greenbelt Advisory Board (GAB) shall review all greenbelt project applications and make funding recommendations to County Council. The GAB considered five urban greenbelt projects at their May 8, 2019 meeting and approved the following recommendations. (A map and summaries of projects are attached) Recommend Anoroval: Total Arqulqtian Applicant Name Project Name Location Acres Greanbelt GAB Recommendation Type Funds Approve with caveat that minor improvement funds not be distributed until a development plan is approved by the Subcommittee and the City provides a plan City of Charleston Fort Pemberton Charleston 846 $6,100,000 Fee Simple for pursuing permanent protection of the proper/. Approve the use of up to $3,166,164 of available city funds and the obligation of future city allocations up to $3.17 million to fully fund the project. ON of Charleston and Brantley Park James Island 0,46 $467,000 Fee Simple Approve with condition hat torIissues wil:l be resolved, Town of James lsr Sullivan's sI. Minor Town of Sullivan's Elementary School Sullivan's Island 23,00 $17,500 Improvements Approve as requested lsdnd Beach Path Only Phillips Approve as requested to include proposed transfer horn ECLT Foundation to ECLT Foundation Mount Pleasant 1.92 $200,000 Fee Simple Community Park Phillips community Total Urban 33.84 $ 6,790,500 Below is breakdown of the urban funds: Urban Funds from the 1st Sales Tax $ 4,633,651 Urban Funds from the 2nd Sales Tax $ Total Urban Available S 9,633,651 Charleston's 2 Requests - Full Allocation $ 3,166,164 James Island's Request $ 233,500 Sullivan's Island's Request $ 17,500 $ 3,417,154 $ 6,216,487 Phillips Community Park $ 205,000 $ 206,000 Total Urban Funds Needed Now S 3,623,164 Urban Funds Remaining (if all approved) S 6,010,487 ACTION REQUESTED OF COUNCIL Approve the Greenbelt Advisory Board's recommendations for all urban projects. ADMI NISTRATOR'S RECOMMENDATION 1. Approve funding for the urban greenbelt projects listed below provided that upon approval, grant agreements will he executed between the County and the appropriate parties. Total Acquisition Applicant Name Project Name Location Acres Greenbeit GAB Recommendation TVPQ Funds Approve with caveat that minor improvement funds not be distributed Ufltli a development plan is approved by the Subcommittee and the City provides 'a plan City of Charleston Fort Pemberton Charleston 8,46 S6,100,000 Fee Simple for pursuing permanent protection of the property, Approve the use of tip to $3,166,164 of available city funds and the obligation of future city allocations up to $3.17 million to fully fund the project. City of Charleston and Brdntly Pat James Island 046 467,000 ee5imple JApprove with rondi on that dock is5ueswill be resolved. Town of James lsl, Sullivan's lsl. Minor Town of Sullivan's Elementary School Sullivan',, Lkin 2300 $17,500Improvements A prove s re,iuester isiand Beach Path Only ------------ Phillips Anprove as requested to include proposed transfer from ECLT Foundation to ECLTFounyatron 'Mount Pleasant 1.92 $206,000 Fee Simple Community Park Phillips Community Total Urban 3384 $ 6,790,500 2. Authorize the County Administrator to require the execution and delivery of proper agreements and instruments to implement the conditions of the approval of the grants funds, and to effectuate the goals of the Greenbelt Program ordinances and policies. 3. Authorize the use of $3,623,164 to be funded from Greenbelt project funds from the First Sates Tax revenues. 4. Authorize the obligation of future City of Charleston urban allocations up to $3.17 million to fully fund the Fort Pemberton project. W E [ Atlantic Creosote Tracts S - Silver Hill Plantation '\ I Phillips Community Park The Oaks Plantation Stowe Tracts I •-•---- _______ Boone Hall Plantation Carolina Seafood Roxbury Park Deer Creek Phase 11 Farm I Sullivan's Island Elementary Edisto Island Public School Beach Path Improvements Recreation Area - - : Geechie Dock Fort Pemberton Legend - New Greenbelt Projects Submitted Feb 2019 Hutchinson