AGENDA REGULAR BOARD MEETING NO. 1066 TUESDAY, JUNE 22, 2021 7:00 p.m. *Room 113 of the Triphahn Center (Northside – 50+ Program Rooms) 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. RECOGNITION A. Outgoing Board President Award B. Retirement Proclamation • Judy Walczak 5. RECESS FOR A&F COMMITTEE MEETING 6. RECONVENE FOLLOWING A&F COMMITTEE MEETING 7. APPROVAL OF MINUTES (attached) A. Regular Board Meeting Minutes 05/25/2021 B. Annual Board Meeting Minutes 05/25/2021 8. COMMENTS FROM THE AUDIENCE 9. CONSENT AGENDA (Click here to access all Board & Committee Packets) A. SD54 – STAR Second Amendment Agreement / M21-057 (see Rec June packet) B. Bridges Driving Range Furniture Purchase / M21-061 (see Rec June packet) C. Bridges Driving Range Golf Ball Dispensers Purchase / M21-062 (see Rec June packet) D. Windy City Bulls Expanded Agreement and Club Usage / M21-063 (see Rec June packet) E. Windy City Bulls Addendum Agreement and Club Usage/M21-065 (see A&F June packet) F. Open and Paid Invoice Register: $444,390.97 (see A&F June packet) G. Revenue and Expenditure Report and District Wide Operations Statement (see A&F June packet) H. Acceptance of B&G Minutes 05/18/2021 (see B&G June packet) I. Acceptance of Rec Minutes 05/18/2021 (see Rec June packet) J. Acceptance of A&F Minutes 05/25/2021 (see A&F June packet) 10. PRESIDENT’S REPORT All meetings are held in the boardroom of the Scott R. Triphahn Community Center & Ice Arena at 1685 W. Higgins Road in Hoffman Estates, unless otherwise specified. If an accommodation or modification is required to attend this public meeting please call 847-885-7500 1 with at least 48 hours’ notice. Regular Board Meeting June 22, 2021 Page 2 11. ADOPTION OF EXECUTIVE DIRECTOR’S REPORT 12. OLD BUSINESS 13. NEW BUSINESS A. Review/Release of Closed Session Minutes R21-001/ M21-036 14. COMMISSIONER COMMENTS 15. ADJOURNMENT All meetings are held in the boardroom of the Scott R. Triphahn Community Center & Ice Arena at 1685 W. Higgins Road in Hoffman Estates, unless otherwise specified. If an accommodation or modification is required to attend this public meeting please call 847-885-7500 2 with at least 48 hours’ notice. MINUTES REGULAR BOARD MEETING NO. 1065 May 25, 2021 1. Roll Call: A regular meeting of the Hoffman Estates Park District Board of Commissioners was held on May 25, 2021 at 7:02 p.m. at the Triphahn Center in Hoffman Estates, IL. Present: President Kaplan, Commissioners Chhatwani, K. Evans, R. Evans, Friedman, Kinnane, and McGinn Absent: None Also Present: Executive Director Talsma, Director of Finance and Administration Hopkins, Director of Golf & Facilities Bechtold, Director of Parks, Planning & Maintenance Hugen, Director of Recreation Kapusinski, Executive Assistant Logan Audience: Comm Reps Dressler, Utas, Wilson, Winner, Musial, Kulkarni (7:11); the Chhatwani family; Monika Adamski of Lauterbach & Amen, LLP 2. Pledge of Allegiance: Everyone present stood for the Pledge of Allegiance. 3. Approval of Agenda: Commissioner Chhatwani made a motion, seconded by Commissioner R. Evans to approve the agenda. The motion carried by voice vote. 4. Recognition: A. Retirement Proclamation: Ron Evans was recognized for his service as a Park Board Commissioner with a district proclamation, as well as an IAPD Outgoing Board Member award. B. Service Proclamation: Comm Rep Steve Winner was recognized for ten years’ of service as a Community Representative for the district. C. Service Pins: President Kaplan awarded the following pins: • Commissioner Chhatwani – 2 years • President Kaplan – 6 years • Commissioner Kinnane – 6 years 3 Regular Board Meeting 1065 May 25, 2021 – Page 2 • Commissioner McGinn – 8 years • Commissioner R. Evans – 10 years • Commissioner K. Evans – 12 years • Comm Rep Kulkarni – 2 years • Comm Rep Sernett – 4 years • Comm Rep Bettencourt – 6 years • Comm Rep Henderson – 6 years • Comm Rep Winner – 10 years D. Certificates of Election: President Kaplan distributed Certificates of Election to elected Commissioners Raj Chhatwani, Linda Dressler, Keith Evans, Marc A. Friedman, and Pat McGinn. 5. Swearing In of Commissioners: Executive Director Talsma read the Swearing In of a Commissioner oath and Chhatwani, Dressler, K. Evans, Friedman, and McGinn accepted. 6. Recess for A&F Committee Meeting: Commissioner Kinnane made a motion, seconded by Commissioner Chhatwani to recess the Board Meeting at 7:17 p.m. for the purpose of convening the A&F Committee meeting. The motion carried by voice vote. The Chhatwani family left the meeting. 7. Reconvene Following A&F Committee Meeting: Commissioner K. Evans made a motion, seconded by Commissioner Chhatwani to reconvene to the Regular Board Meeting at 8:02 p.m. The motion carried by voice vote. Comm Reps Kulkarni, Musial, Utas, and Winner left the meeting. 8. Approval of the Minutes: Commissioner Friedman made a motion, seconded by Commissioner Chhatwani to approve the minutes of Regular Board Meeting April 27, 2021 and the minutes of Special Board Meeting May 18, 2021 as presented. The motion carried by voice vote. 9. Comments from the Audience: None 10. Consent Agenda: Commissioner McGinn made a motion, seconded by Commissioner Kinnane to approve the consent agenda items A-I. 4 Regular Board Meeting 1065 May 25, 2021 – Page 3 On a Roll Call: Carried 7-0-0 Ayes: 7 Chhatwani, Dressler, K. Evans, Friedman, Kinnane, McGinn, Kaplan Nays: 0 Absent: 0 A. Programs for All / M21-049 (see Rec May packet) B. 2020 Audit / M21-054 (see A&F May packet) C. Full-time Director of Administrative Services Position / M21-056 (see A&F May packet) D. Open and Paid Invoice Register: $445,899.70 (see A&F May packet) E. Revenue and Expenditure Report and District Wide Operations Statement (see A&F May packet) F. Balanced Scorecard / M21-055 (see A&F May packet) G. Acceptance of B&G Minutes 04/20/2021 (see B&G May packet) H. Acceptance of Rec Minutes 04/20/2021 (see Rec May packet) I. Acceptance of A&F Minutes 04/27/2021 (see A&F May packet) 11. President's Report: President Kaplan noted he is happy to be back to in-person meetings. He congratulated Commissioner K. Evans for being awarded Volunteer of the Year through the Hoffman Estates Chamber of Commerce & Industry. He congratulated Commissioner Kinnane for being recognized as an IAPD Notable Board member. He congratulated the newly elected, as well as the reelected Commissioners. He thanked all of the candidates for running for the Board of Commissioners in the 2021 Consolidated Election. As tonight’s meeting is his last as Board President, he thanked the staff, all Commissioners, and all Community Representatives for all of their input while he was President. 12. Adoption of Executive Director's Report: Commissioner K. Evans asked for an update on the pool leakage. Staff explained it is being evaluated by a company who thinks it is an issue with the gutter system and that it is leaking under the deck rather than the pool. Staff will provide additional information as it is reported by the company. Commissioner Dressler made a motion, seconded by Commissioner Chhatwani to adopt the Executive Director's Report as presented. The motion carried by voice vote. 13. Old Business: None 14. New Business: None 15. Commissioner Comments: 5 Regular Board Meeting 1065 May 25, 2021 – Page 4 Commissioner McGinn thanked staff for another successful audit. He welcomed the elected Commissioners. He noted it is good to have Exec Assistant Logan back from maternity leave. He thanked Ron Evans for his service. He thanked Robert Kaplan for his years serving as Board President. Commissioner Kinnane thanked Ron Evans for his service. He thanked Robert Kaplan for serving as Board President. He thanked the newly elected Commissioners, as well as the staff. Commissioner Friedman thanked Ron Evans and Robert Kaplan. He noted the Friends of HEParks Foundation golf outing is being held on June 2. Commissioner Dressler thanked all for their encouragement during the election process and noted she is looking forward to serving for the duration of her term. She noted the arts and crafts fair was a fun event and it was good to be out. She noted it would be nice to have an adult program for e-sports. Commissioner Chhatwani noted she is happy to be back to in-person meetings. She congratulated staff on another successful audit. She thanked Ron Evans and Robert Kaplan for their service. She is looking forward to group fitness events through The Club. 16. Executive Session: Commissioner McGinn made a motion, seconded by Commissioner Kinnane to move to Executive Session at 8:12 p.m. for the purpose of: A. Minutes, pursuant to 5 ILCS 120/2 Section 2(c)(21) of the Open Meetings Act • April 27, 2021 B. The purchase or lease/sale of real property for the use of the public body (park district), pursuant to 5 ILCS 120/2 Sec. 2(c)(5) of the Open Meetings Act. On a Roll Call: Carried 7-0-0 Ayes: 7 Chhatwani, Dressler, K. Evans, Friedman, Kinnane, McGinn, Kaplan Nays: 0 Absent: 0 Commissioner McGinn made a motion, seconded by Commissioner Chhatwani to reconvene to the regular session at 8:48 p.m. On a Roll Call: Carried 7-0-0 Ayes: 7 Chhatwani, Dressler, K. Evans, Friedman, Kinnane, McGinn, Kaplan Nays: 0 Absent: 0 6 Regular Board Meeting 1065 May 25, 2021 – Page 5 17. Potential Discussion and Possible Vote: Commissioner K. Evans made a motion, seconded by Commissioner Chhatwani to authorize the Executive Director to explore the annexation of the Plum Farms development area. On a Roll Call: Carried 7-0-0 Ayes: 7 Chhatwani, Dressler, K.