STUDENT HANDBOOK OFF-CAMPUS AND ONLINE 2019 – 2020 ACADEMIC YEAR WE ARE A CATHOLIC LIBERAL ARTS COLLEGE FOUNDED BY THE SISTERS OF ST. JOSEPH OF SPRINGFIELD, MA WWW.ELMS.EDU Table of Contents College of Our Lady of the Elms Mission Statement ............................................................... 6 Important Phone Numbers ........................................................................................................ 6 Students Rights and Responsibilities ...................................................................................... 10 Academic Policies ............................................................................................................. 11-24 • Academic Affairs ........................................................................................................ 11 • Academic Conduct ...................................................................................................... 11 • Academic Honesty ...................................................................................................... 11 • Academic Sessions ...................................................................................................... 12 • Class Attendance ......................................................................................................... 12 • Policy on Absence for Religious Reasons .................................................................. 13 • Course Registration ..................................................................................................... 13 • Faculty Advisors ......................................................................................................... 14 • Add/Drop Period ......................................................................................................... 14 • Withdrawals ................................................................................................................ 14 • Withdrawals from a Course ........................................................................................ 14 • Withdrawal from the College ...................................................................................... 14 • Leave of Absence ........................................................................................................ 15 • Student Military Leave of Absence ............................................................................ 15 • Voluntary Medical Leave of Absence ........................................................................ 16 • Involuntary Medical Leave of Absence ...................................................................... 17 • Readmission Criteria and Procedures ......................................................................... 18 • Appeal Procedure for Involuntary Medical Leave ...................................................... 18 • Grading Policy ............................................................................................................ 19 • Grade Reports ............................................................................................................. 20 • Incomplete Grades ...................................................................................................... 20 • Grade Change Policy .................................................................................................. 20 • Course Repeat ............................................................................................................. 20 • Student Grievance Policy for Academic Matters ........................................................ 21 • Transcripts................................................................................................................... 23 • Course Evaluation ....................................................................................................... 23 • Degree Completion Dates ........................................................................................... 23 • Academic Honors........................................................................................................ 23 • Graduation with High Honors ..................................................................................... 24 • Graduation with Latin Honors .................................................................................... 24 • Dean’s List .................................................................................................................. 24 Financial Aid Responsibilities ......................................................................................... 24-29 • Applying for Financial Aid ......................................................................................... 24 • Determination of Financial Aid .................................................................................. 25 • Conditions Affecting Financial Aid ............................................................................ 25 • Satisfactory Academic Progress (S.A.P.) ................................................................... 26 3 • Academic Probation .................................................................................................... 28 • Refund Policy.............................................................................................................. 29 Student Success at Elms College..................................................................................... 29-33 • Center for Student Success .......................................................................................... 30 • Academic Advising ..................................................................................................... 30 • Diversity and Inclusion Office ..................................................................................... 30 • International Programs ................................................................................................. 31 • Office of Career Services ............................................................................................ 31 • Student Accommodation and Support Services........................................................... 32 • Tutoring Services ......................................................................................................... 32 • Brainfuse Online Tutoring ........................................................................................... 33 Student Services ............................................................................................................... 33-38 • Student Affairs ............................................................................................................. 33 • Campus Ministry ......................................................................................................... 33 • Health Center ............................................................................................................... 34 • Health Hold Policy ...................................................................................................... 35 • Lactation Room Policy and Procedures ....................................................................... 36 • Library ......................................................................................................................... 37 • Mary Dooley College Center ....................................................................................... 37 • ATM ............................................................................................................................ 38 • Elms College Bookstore .............................................................................................. 38 Information Technology ...................................................................................................38-44 Judicial System and Conduct Standards ........................................................................44-55 Student Code of Conduct .................................................................................................45-48 Judicial Process .................................................................................................................48-55 Public Safety and Student Affairs Policies and Procedures ........................................ 55-96 • Access to Buildings and Grounds ............................................................................... 55 • Active Shooter ............................................................................................................. 57 • Alcohol and Drug Policies ........................................................................................... 58 • Elms College Naloxone (Narcan) Policy..................................................................... 60 • Bomb Threats .............................................................................................................. 63 • Camera, Video and Audio Recording Privacy ............................................................ 63 • Campus Crime Report ................................................................................................. 64 • Children in Class Policy .............................................................................................. 64 • CORI Requirements ..................................................................................................... 64 • Crime Prevention, Fire, Fire Drills, and Fire Regulations ........................................... 64 • Drone/Unmanned Aircraft System (UAS) ..................................................................