The British Triathlon Federation Minutes of the Annual General Meeting Held at 4:30 pm on Saturday 12 November 2011 at the Barceló Hinckley Island Hotel, Hinckley, Leicestershire Present: British Triathlon Triathlon England Dr Sarah Springman* OBE, President & Chair Derek Biggs1 David Rigby Zara Hyde Peters* OBE, Chief Executive Jem Lawson* Lawrence Green Ian Howard*, Independent Director Business Jane Vine John Lunt Ian Braid*, Director, Major & National Events Jane Wild John Petrides Ryan Wilkinson*, Independent Director, Finance Welsh Triathlon Howard Vine Chris Kitchen*, Director, Performance Dr Dean Hardie*1 Martin Harris Malcolm Westwood*, Director, Age Group Teams Steve Butler Dave Bellingham Neill Craigie*, Director, Marketing & Communications Tom Roberts Graeme Maw Tom Chambers*, triathlonscotland representative Bethan Fowler Richard Fuller Triathlonscotland Sue Fuller Geoff Earl1 Nina Foord Paul McGreal Gemma Simpson Mark Barfield, Director of Development and Maisie Bancewicz English Operations Dechlan Wilson Helen Wyeth, Director of Operations Judith Brand (Minutes) 1Voting Member, with names of accompanying Delegates underlined * BTF Board Member Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011 1 Opening Remarks The President (SMS) welcomed those present to the fifth Annual General Meeting of the British Triathlon Federation. The meeting observed a minute of silence in acknowledgement of Remembrance Day. SMS expressed thanks to John Lunt, who had kindly agreed to deliver a short presentation prior to the formal business of the meeting. SMS was pleased to welcome Derek Biggs, the newly elected President of Triathlon England. Apologies Paul Groves 2 President’s Report (see Appendix 1) The President gave her report of the activities of the Federation since the previous Annual General Meeting. She highlighted the phenomenal success of the 2011 season with medal winning performances across the whole spectrum of the sport and outlined the achievements in building performance (inclusion of the triathlon mixed relay in the Commonwealth Games for 2018), profile (paratriathlon in the Paralympics in Rio 2016), participation and business operations. SMS informed the meeting that a Strategic Review for the post-Olympic quadrennial was currently being undertaken by the Board and Senior Management Team. SMS expressed thanks to the Board for their commitment and support over the past 12 months. 3 Chief Executive’s Report (see Appendix 1) The meeting received the Chief Executive’s report. 4 Audited Annual Accounts The Independent Director for Finance, Ryan Wilkinson (RW) presented a financial overview (see Appendix 1) including a summary of the audited income and expenditure accounts for the year to 31 March 2011. This indicated a healthy position, the approved reserves policy target being substantially met. RW highlighted an amendment to the printed Annual Report and advised that an addendum would be circulated. By unanimous vote, the members accepted the audited Annual Accounts. Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011 5 Appointment of Auditors RW advised that due to work in implementing partial exemption of VAT it had been decided not pursue a tender process for the appointment of Auditors. It was advised that this would be undertaken next year. Approval for reappointment of Haysmacintyre as the Federation’s Auditors was requested. Proposed: Derek Biggs Seconded: Geoff Earl Carried unanimously. SMS expressed thanks to Ryan Wilkinson. 6 Items of Special Business 6.1 The Board had submitted an amendment to the Articles of Association of the British Triathlon Federation to: Alter the Company’s Articles of Association by deleting the number ‘5’ from the first line of Regulation 32 and replacing it with the following words; .’. 50% of the total number of Board members at the time of the meeting (which shall for the avoidance of doubt include any co-opted directors)’.. Proposer: Dean Hardie Seconded: Geoff Earl Carried unanimously. 6.2 Triathlonscotland had submitted an item of special business to ... “agree that from 1 April 2012 Youth and Junior members of the Home Nations are excluded from the British Triathlon Federation £6.00 non-Olympic levy”. Geoff Earl explained the rationale behind the proposal. ZHP advised that after consideration of the implications of the proposal the BTF Board presented the following amendment for consideration: “That a working group be established comprising representatives of all three members, plus the CEO of British Triathlon, to review the financial model for affiliation for senior members of the Home Nations with a view to continued financial sustainability of the whole sport. This group should report back to the member Boards and the British Triathlon Federation Board by April 2012. By unanimous vote, the members approved firstly the amendment to the item of special business and then the item of special business. Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011 7 Concluding remarks The President expressed thanks to the Board and the Home Nations representatives and their members for their attendance at the meeting. Close of meeting 17.55. Completed by JB on 22 Nov 2011, reviewed by SMS on 3 Dec 2011, distributed to the Board and Delegates on 5 Dec 2011 and agreed on 12 Dec 2011 Delivering on our Strategy Dr Sarah Springman OBE A platform for success • On target for the final year of our 4 year plan to 2012 • The core building blocks of the 3Ps remain our focus: – Build Performance – Build Profile – Build Participation ...supported by excellent Business Operations • We are achieving our milestone targets Reflections on 2011 • Anthems and Flags • 50% elite medals won by British athletes in Beijing / Hyde Park • Including all 4 golds! • World Triathlon Mixed Relay Champions Building Performance Olympic Triathlon • UK Sport milestone target: – 1 medal at either London WCS or WCS Grand Final Beijing and 4 different athletes finishing top 8 across both events • Actual performance: – 6 medals Elite / U23: 3 Gold, 1 Silver, 2 Bronze – 4 different athletes in top 8 elite at Beijing Building Performance Triathlon Mixed Relay • Team relay developed from YOG 2009 to Olympic aspirations • Successfully applied for Commonwealth status • GB Juniors won gold at the European Championships • GB seniors are World Champions Building Performance Multisport • Duathlon: – Katie Hewison took individual senior World gold – Trigold athlete Matt Gunby won silver at U23 World and European – GB Team won silver in World Duathlon Mixed Relay • Long Distance Triathlon: – Chrissie Wellington triumphs in Kona for the third time – Rachel Joyce took the ITU World Long Distance Triathlon title – Leanda Cave took silver in the ITU World Long Distance Triathlon and bronze in Kona • Aquathlon: – Richard Stannard takes World gold • Cross Triathlon: – Scottish triathlete, Lesley Paterson takes over from Julie Dibens maintaining GB supremacy in the Xterra World Championships Celebrating success across the sport … Building Performance Multi-medalling GE paratriathlon team on the journey to Rio - European Championships - 7 medals including 4 Gold - World Championships - 9 medals including 4 Gold Building Performance Age Group domination • GE GB Age Group teams set the standard for performance and participation in ETU and ITU competitions • 76 Gold, 74 Silver and 68 Bronze medals won • 1287 age group competitors Building Profile • Iconic events – GE Canary Wharf super sprint eliminator brought triathlon to the City‟s doorstep – Fast furious racing watched by thousands of spectators on a summer‟s evening – Elite international racing alongside corporate team relay Building Profile • London WCS 2011 hosted Olympic testing and attracted record participation; British male and female elite winners and a showcase paratriathlon event • Triathlon Live! took the event around the country with live streaming of the men‟s and women‟s elite races supported by “have a tri” staged by local teams at 6 venue Live Sites Building Profile • TV & Media interest growing – BTF delivered Super Series: 2 million viewers across all platforms – London WCS: 1.1 million peak – Beijing WCS Final highlights: 1.6 million – More media coverage (online and print) than ever before • Splendid sponsor support – GE facebook and competitions – Tata sponsorship of London WCS Building Profile International Influence • Chris Kitchen graduated successfully from the UK Sport International Leadership Programme • BTF Directors continue to contribute at the highest level through presence on Boards, Committees and Commissions: Sadly Jem Lawson had to step down from ETU on health grounds, we thank him and are pleased he is still able to contribute fully to TE and BTF Building Profile International Influence Bringing the Grand Final to Hyde Park in 2013 • Fabulous bid book • Great Partnerships – Upsolut/UKS/London & Partners/Royal Parks • Exciting Legacy – athletes, coaches, officials, volunteers… • >1000 British athletes (elite+, paratriathletes, age group) Building Profile International Influence • WE ARE IN THE GAMES!!!!!!! • Triathlon Mixed Relay as an • Paratriathlon for the optional Commonwealth Games Paralympics! Programme Sport • high possibility that triathlon • massive BTF contribution to becomes