If this Bid Package is downloaded via the Internet, you will need to submit your signed bid documents in a sealed envelope with the following information on the envelope as provided in the sample below: YOUR RETURN ADDRESS Agreement No. 75A0500 Bid Due Date: 07/25/2019 Postage Bid Due Time: 2:15 P.M. Bid Opening: 3:00 P.M. Attention: Jean Mallare Department of Transportation Division of Procurement and Contracts ATTN: Bid Unit 1727 30th Street, 4th Floor, MS-65 Sacramento, CA 95816-7006 BID SUBMITTAL DO NOT OPEN STATE OF CALIFORNIA------- CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor DEPARTMENT OF TRANSPORTATION ADMINISTRATION DIVISION OF PROCUREMENT AND CONTRACTS th 1727 30 STREET, MS-65 Making Conservation SACRAMENTO, CA 95816-7006 a California Way of Life. PHONE (916) 227-6000 FAX (916) 227-6155 TTY 711 http://www.dot.ca.gov/dpac/ July 8, 2019 INVITATION FOR BID (IFB) IFB # 75A0500 Notice to Prospective Contractors You are invited to review and respond to this IFB 75A0500, entitled, Railcar Warm-Air Heating, Ventilation and Air Conditioning (HVAC) System Carside Modifications to 27 Railcars-Oakland. In submitting your bid, you shall comply with the instructions found herein. In addition to those programs and preferences that are specified in this solicitation, Prospective Contractors are encouraged to consider programs and preferences that are available, such as those for the use of small businesses, disadvantaged businesses, disabled veteran businesses, and other businesses covered by State and Federal programs and preferences. As required by Executive Order S-02-06, Department of Transportation (Caltrans) is committed to meeting the State’s twenty-five percent (25%) Small Business (SB) participation goal. Certified SBs, Microbusinesses (MB), and contractors willing to commit to subcontracting a minimum of twenty-five (25%) of their net bid price to certified SBs, or MBs, if applicable, are encouraged to submit bids. See Section D, Special Programs, Item 1, in this IFB for requirements. The Disabled Veteran Business Enterprise (DVBE) Participation Program applies and a three percent (3%) goal is required for this IFB. The DVBE Incentive Program may also apply to this IFB. See Section D, Special Programs, Item 2, in this IFB for requirements. Note that all contracts entered into with Caltrans will include, by reference, General Terms and Conditions (GTC 04/2017) and Contractor Certification Clauses (CCC 04/2017) that may be viewed and downloaded at Internet site https://www.dgs.ca.gov/OLS. The designated contact person for this IFB is: Jean Mallare Department of Transportation [email protected] (916) 227-4583 Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum. * Technical questions regarding this solicitation will be addressed at an Optional site inspection to be held on July 17, 2019 at 11:00 AM at the Amtrak Oakland Maintenance Facility, 1303 3rd Street, Oakland, CA 94607-1803, by the Caltrans Trailer. See Section C, Item 1, Time Schedule for more details. Sincerely, Jean Mallare JEAN MALLARE Contract Analyst Invitation for Bid IFB Number 75A0500 Page 1 of 2 Table of Contents SECTION PAGE A) Purpose and Description of Service 1 B) Bidder Minimum Qualifications 1 C) Bid Requirements and Information 1 1. Time Schedule 1 2. Optional Site Inspection 1 3. Reasonable Accommodations 2 4. Questions and Answers 2 5. Costs Included in Bid Rates 2 6. Small Business Preference 2 7. Stare Prevailing Wages 2 8. Mandatory Organic Waste Recycling 3 9. Motor Carrier Permit 3 10. Subcontractors 3 11. Standard Title VI/Nondiscrimination Assurances (United State Department 3 of Transportation DOT Order No. 1050.2A) 12. Insurance 3 13. Satisfying A Self-Insured Retention 3 14. Available Coverages/Limits 3 15. California Civil Rights Laws 4 16. Darfur Contracting Act 4 17. Iran Contracting Act 4 18. Bid Submittal 5 19. Evaluation and Selection 7 20. Award and Protest 7 21. Standard Conditions of Service 8 D) Special Programs 9 1. Small Business Preference 9 2. Disabled Veteran Business Enterprise (DVBE) Programs 9 Attachments 1. Bid Proposal, ADM 1412 2. Bidder Declaration, GSPD 05-105 3. Contractor Certification Clauses, CCC 04/2017 4. Bid/Bidder Certification Sheet 5. California Civil Rights Laws Certification 6. Darfur Contracting Act Certification 7. Iran Contracting Act Certification 8. California Disabled Veteran Business Enterprise (DVBE) Program Requirements – NOT for Goods and Information Technology 9. Veteran Business Enterprise Declarations, STD 843 For Use in State Funded Contracts–If DVBE prime or DVBE Subcontractors in GSPD 05-105 10. Quotes from SB or DVBE Subcontractors listed in GSPD 05-105 11. Required Attachment Checklist Invitation for Bid IFB Number 75A0500 Page 2 of 2 12. Experience Letter 13. Proposed Form of Agreement, STD 213: Exhibit A, Scope of Work Exhibit B, Budget Detail and Payment Provisions Exhibit C, General Terms and Conditions Exhibit D, Special Terms and Conditions Exhibit E, Additional Provisions Invitation for Bid IFB Number 75A0500 Page 1 of 11 A) Purpose and Description of Services 1. Contractor shall furnish all labor, materials, parts, travel, equipment and any incidentals necessary to provide Warm-Air Heating, Ventilation and Air-Conditioning (HVAC) services to modify twenty-seven (27) rail cars based out in Amtrak Oakland Maintenance Facility, 1303 3rd Street, Oakland, CA 94607-1803. 2. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFB as Attachment 13 for a more complete description of services. B) Bidder’s Minimum Qualifications 1. Bidder must provide the following certificates for every employee who will be doing the work under this Agreement: 1) Certification as a Certified Welder with the American Welding Society (AWS). 2) Environmental Protection Agency (EPA)-approved test to earn Section 608 Technician Certifications. Test shall be administered by EPA-approved certifying organization. 2. Bidder’s Project Manager shall have five (5) years of experience working with commuter or rail equipment by submitting an Experience Letter (see Attachment 12). 3. Failure of Bidder to sufficiently provide any or all of the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive. C) Bid Requirements and Information 1. Time Schedule It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times. TIME EVENT DATE (Pacific Time) IFB available to prospective bidders 7/08/2019 Optional Site Inspection 7/17/2019 11:00 AM Written Questions Submittal 7/19/2019 3:00 PM Final Date and Time for Bid Submission 7/25/2019 2:15 PM Bid Opening 7/25/2019 3:00 PM Proposed Award Date (estimate) 7/31/2019 2. Optional Site Inspection A. An Optional site inspection is scheduled at 11:00 AM on July 17, 2019, at the Amtrak Oakland Maintenance Facility, 1303 3rd Street, Oakland, CA 94607-1803, by the Caltrans Trailer, for the purpose of discussing concerns regarding this IFB. B. In the event a potential prime contractor is unable to attend the Optional site inspection, an authorized representative may attend on their behalf. The representative may only sign-in for one (1) company. Subcontractors may not represent a potential prime contractor at an Optional site inspection. C. All prospective contractors are to be assembled at the Caltrans Trailer - Amtrak Oakland Maintenance Facility, 1303 3rd Street, Oakland, CA 94607-1803 at 11:00 AM. Bidders must sign-in (on the sheet provided) upon arrival and sign-out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your bid. Caltrans will conduct the Optional site inspection of the facilities and disseminate any additional information to participants, if necessary. Invitation for Bid IFB Number 75A0500 Page 2 of 11 3. Reasonable Accommodations For bidders who have and need assistance due to a physical impairment a reasonable accommodation will be provided upon request for the Optional site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth working day prior to the scheduled date and time of the Optional site inspection to arrange for a reasonable accommodation. 4. Questions and Answers A. Questions regarding this IFB must be submitted in writing by July 19, 2019. Bidders are encouraged to submit their written questions via e-mail to ([email protected]). B. Written questions must include: the individual's name, firm name, complete address and must reference IFB No. 75A0500. Questions must be sent to one of the following: EMAIL, OR MAIL TO: Email: ([email protected]) Department of Transportation Division of Procurement and Contracts Attention: Jean Mallare 1727 30th Street, MS-65 Sacramento, CA 95816 C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to this IFB, Section C 1, Time Schedule, for the schedule of events and dates/times. It is the responsibility of the bidder to check Cal eProcure for all addenda. Bidder can contact the Contract Analyst named above. 5. Costs Included in Bid Rates Bid prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.