MARCHWIEL COMMUNITY COUNCIL’S MEETING MINUTES OF THE MEETING HELD ON WEDNESDAY 24th MARCH 2021 VIA ZOOM AT 7:00 PM Present: Councillor Mrs Sally Jakisch * - Chairperson Councillor Mrs Sharon Lloyd - Vice Chair Councillor Miss Christine Cawsey Councillor Mr Russell Jones * Councillor Ms Clare Davies Councillor Mr Stephen Jones Councillor Mr Andrew Edwards Councillor Mr Nigel Lloyd Councillor Mr Cim Francis Councillor Mr Will Williams* Vacancy Mrs Victoria Jones – Clerk and Responsible Financial Officer * Absent Invited Guests: Police – PCSO Catherine Griffiths-Hughes* Welcome The meeting arranged for 17th March was deferred to 24th March due to unexpected issues for Members. Apologies received from Councillors Mrs S Jakisch, Mr R Jones, Mr W Williams. The Clerk reported informing the Electoral Office of the vacancy and will advertise the post. 45 a Apologies for Absence Apologies were received from Cllr Jakisch, Cllr N Lloyd and Cllr Williams 45. Police Matters The Clerk reported circulating the police report. She asked if any Members would like to attend the training to operate the speed gun. Members suggested they look into it again when Covid-19 has eased. The Clerk informed Members that PCSO Griffiths-Hughes had asked for residents help with surveillance. If anyone sees something suspicious they should take a picture or make a note of the issue. If a vehicle write down the number plate and model of car. PCSO G-H also offered to do a walk around the village to look at areas of concern. 46. Declarations of Interesti The Clerk reminded Members that they should declare the existence and nature of any personal and or prejudicial interest. 1. Minute Ref: 51 - Cllr S Lloyd declared an interest in the planning application P/2021/0028 and agreed the Clerk sign the register on their behalf. 47. Confirmation of Minutes Members approved the minutes of 17th February 2021. 48. Finance i. The Council proposed and seconded the following A/c’s Report Income and Expenditure for the Period February 18th 2021 – March 24th 2021 Total Income @ 24/3/2021 (20/21) = £ 11,216.80 Total Expenditure @ 24/3/2021 (20/21) = £ 9,869.40 The Clerk informed Members that she hoped that some of the larger payments being made will be presented to the bank before year end. The Clerk stated that she is confident that some project works 13 payments have cleared despite the delays caused buy Covid-19 e.g. the defibrillator and lights at the Noticeboard / Map and the money to The Rainbow Centre and Ysgol Deiniol and will be paid before year end. WCBC have not issued their invoice for the installation of electricity to the Welcome Garden and the Play Area equipment and Nature Reserve Project Works will hopefully be carried out by the first quartile of 2021/22. ii Bank Mandate: The Clerk reported she had received the card and card reader form ‘Nat West Bankline’and would be attending an online course of how to use the system. Members should receive emails with instructions how to sign up. iii Scottish Power Payments: The Clerk reported that she had informed Scottish Power that she will finalise as much as she can by the end of April. She informed Members she will report to them first at the next meeting of her findings. Members can then make a decision how they wish to settle the query. iv. Insurance: The Clerk informed Members that she had emailed the Insurance Policy to them and that the the renewal cost for the Insurance Policy with BHIB is £468.24. The renewal date is April 4th 2021. RESOLUTION: Members Resolved to approve the renewal policy and that the Clerk pay the £468.24. Audit a. Standing Orders & Financial Regulations: Members discussed and approved the Standing orders and Financial Regulations b. Asset Register: Members discussed and approved the Asset Register @ £21,027.09 c. Risk Assessments: Members discussed and approved the Risk Assessments. d. Investment Strategy: Members discussed and re-approved the Investments Strategy which had been approved in June 2019 but omitted from the minutes. 49. S137 Donations The Clerk reported to Members that the Headteacher of Ysgol Deiniol Mr Kevin Baugh had contacted her to thank Members for their knid donation but school had been given some funding for ICT equipment however, he asked if Members would be willing to support school and purchase some outdoor play equipment and mechanical Lego instead. He added that he was really grateful for Members offer of support. RESOLUTION: Members resolved to pay £1000 to Ysgol Deiniol towards play equipment. The Clerk agreed to inform the Headteacher Mr Kevin Baugh. 50. Matters concerning Wrexham County Borough Council (Part 2)ii The Chairman declared that Members of the Press and Public will be excluded from discussions on this matter as it contains items of a sensitive nature, under the provisions of Part 2 of the Public Bodies (Admission to meetings) Act 1960. No matters discussed. 50b. Members of the Public present and exempt items N/A 14 51 Planning The Clerk reported receipt of a the following 3 Planning Applications. P/2021/0028, Retrospect Application Residential Caravan Pen Y Llan Farm Marchwiel. The Clerk reported that she needed to inform Members that although the previous month Members made no objection to this planning application, the planning dept had added letters to the application regarding the water and waste. There is a septic tank for the waste. The Clerk agreed to contact the officer dealing with it to gain further Members Resolved that they had no objection to the Caravan being there as it is not visible from the road, the visability is good when exiting onto the main road and it has been there for several years without cause for concern. Cllr Sharon Lloyd declared an interest and took no part of the discussions. P/2021/0155 Demolish conservatory and replace with sun room Latchets, Coch Bank Lane: No Objection P/2021/0222 Erection of Veranda to side of property Redwood House Overton Rd Marchwiel: No Objection 52. To Receive Notice of Planning Applications Granted/Refused None to report 53. Clerks Report Nothing additional to add. 54. County Councillor Report No report received from County Councillor John Pritchard. The Clerk informed Members that she had emailed Cllr John Pritchard the letter Members asked her to send, which requested he send his reports to Members to enable them to inform residents of Wrexham County Council Updates and any work he has done in the village on residents behalf. She reported that she had received no reply and no report had been received. 55. Burial Ground The Clerk agreed to ask WCBC if they had any No Dogs Allowed signs to prevent dog mess. a. The Clerk reported receiving one quote to repair the gates and fence at the front of the Burial Ground on Station Road require attention she thanked Cllrs Cim Francis and Nigel Lloyd who met the blacksmith. The Clerk reported that she had rung a few blacksmiths which she had googled and one had agreed to visit and then send a quote. Awaiting others to reply to message. b. The Clerk informed Members that there are certain Laws preventing Councils to pay for Church items. The Clerk was informed that the grounds are an exception but she is awaiting further written guidance on that. Regarding the maintenance of the church cemetery, Leon had initially agreed to cut the Church Cemetery to see how long it would take but has now informed me that he hasn’t really got the time it would take to do it. The Clerk reported that she had spoken to a local gardener who was interested but his plans had now changed. He agreed to think about it to do at a weekend and let Members know and how long it would take and what cost. Cllr Andy Edwards reported that another local gardener was interested in cutting the Church Cemetery too. The Clerk thanked Cllr Edwards and asked that he send his details to her and she will contact him. c. The Clerk reported that sometime during this year Members will need to obtain quotes for the Burial Ground to be surveyed and the new areas be marked up and numbered for the Cremated Remains plots. It is a specialist job so might take time to gain quotes. It would be nice to have a map on display for families once this work is completed perhaps a 2022/23 project. d. Members approved that the Clerk attend a ICCM Cemetery Management and Compliance 2 day Course costing £135. 15 56 Street Lighting The Clerk informed Members that WCBC has a Service Level Agreement for the repair and Maintenance of the 69 Street Lights belonging to Marchwiel Community Council. The SLA for 2021/22 is £23.89 Plus VAT per light per annum, quarterly in arrears. RESOLUTION: Members resolved the Street Lighting SLA and asked the Clerk to sign and return to WCBC. Salyx Funding: The Clerk informed the new Members that Members had applied to Salyx Funding for a Loan of £9,866.60 to be repaid by two payment of £986.68 per year for 5 years. The Loan has enabled the Council to replace all their 69 LED Lamps in one go. The commitment of funding letter was sent where the council agreed that the loan is made solely with the council and not the contractor. The works have been completed and the Clerk reported that she had sent the Completion of works Certificate, Instruction of Payment and Loan Agreement. She reported that the money was due to be paid into the A/c any day.