UNIVERSITY OF WYOMING CLUB SPORTS 2017-18 HANDBOOK The Club Sports Handbook is designed to be a resource for Club Sport Officers, Coaches and Members. It contains information on club sport policies, rules, operating procedures, budgets, and other useful information. Club Sport Members should read the handbook thoroughly and understand the material to make educated decisions as they relate to Club Sport activities. PROGRAM OVERVIEW ....................................................................................................................... 5 CURRENT CLUB SPORTS ..................................................................................................................... 7 STAFF INFORMATION ........................................................................................................................ 8 CLUB SPORT ASSIGNMENTS ............................................................................................................ 10 2017-18 CLUB SPORT CALENDAR OF EVENTS ................................................................................... 11 CLUB SPORT RECOGNITION PROCESS .............................................................................................. 13 HOW TO START A NEW CLUB OR REINSTATE AN INACTIVE CLUB .................................................................... 13 ANNUAL CLUB REGISTRATION INTO THE CLUB SPORTS PROGRAM ................................................................. 14 CLUB SPORT FINANCES .................................................................................................................... 15 CLUB SPORTS FINANCIAL PROCESS .............................................................................................................................. 15 SELF-GENERATED FUNDS .................................................................................................................................................................................... 16 UNIVERSITY ACCOUNTS ....................................................................................................................................................................................... 16 ACCOUNT TRACKING .............................................................................................................................................................................................. 16 EXTRAORDINARY FUNDING REQUESTS ....................................................................................................................................................... 16 BUDGET ADVANCES ................................................................................................................................................................................................ 17 USING UNIVERSITY ACCOUNTS ..................................................................................................................................... 17 PAYMENT TYPES ...................................................................................................................................................................................................... 18 CLUB TRAVEL CARD ............................................................................................................................................................................................... 18 DEPOSITS & DUES .................................................................................................................................................................................................... 18 PERSONAL REIMBURSMENTS ............................................................................................................................................................................ 18 HOSTING EXPENSES ............................................................................................................................................................................................... 19 FOUNDATION ............................................................................................................................................................................................................. 19 CONTRACTS ................................................................................................................................................................................................................ 19 ALLOCATION OF FUNDS ................................................................................................................................................... 20 CLUB SPORTS FINANCIAL ALLOCATION ....................................................................................................................................................... 20 CLUB ACCOUNTABILITY MATRIX (CAM) ...................................................................................................................................................... 20 CAM REWARD PROGRAM................................................................................................................................................................................ 20 TIER SYSTEM ................................................................................................................................... 21 TIER SYSTEM CLASSIFICATIONS ..................................................................................................................................... 21 Tier I ............................................................................................................................................................................................................................... 21 Tier II .............................................................................................................................................................................................................................. 21 Tier III ............................................................................................................................................................................................................................ 22 Tier IV ............................................................................................................................................................................................................................ 22 Tier V .............................................................................................................................................................................................................................. 23 CLUB SPORTS COUNCIL ................................................................................................................... 24 CLUB SPORTS CONDUCT AND DISCIPLINE PROCESS .......................................................................... 24 CLUB SPORTS PROGRAM CODE OF CONDUCT........................................................................................................... 24 ANTI-HAZING POLICY ....................................................................................................................................................... 25 University of Wyoming | Club Sports Handbook 2017-2018 2 NON-DISCRIMINATION STATEMENT ............................................................................................................................ 25 DRUG/ALCOHOL POLICY ................................................................................................................................................. 25 CLUB SPORT DISCIPLINE ................................................................................................................................................... 25 APPEALS PROCESS ............................................................................................................................................................... 26 CLUB LEADERSHIP ........................................................................................................................... 26 STUDENT OFFICER ROLES ................................................................................................................................................. 26 PRESIDENT .................................................................................................................................................................................................................. 26 VICE PRESIDENT ...................................................................................................................................................................................................... 26 SECRETARY ................................................................................................................................................................................................................. 27 TREASURER ................................................................................................................................................................................................................ 27 TRAVEL COORDINATOR ........................................................................................................................................................................................ 27 OTHER POSSIBLE CLUB SPORT STUDENT ROLES .................................................................................................................................... 27 ADVISORS ..............................................................................................................................................................................