Corporate Services, Strategy, Risk and Accountability Committee Meeting Agenda Date: September 9, 2021 Time: 9:30 am Location: Council Chambers - members participating remotely Pages 1. Declarations of Interest: 2. Delegation(s): Due to COVID-19 this meeting will be conducted as a virtual meeting. Only the chair of the meeting, along with a clerk and audio/visual technician, will be in council chambers, with all other staff, members of council and delegations participating in the meeting by calling in remotely. The meeting will be live webcasted, as usual, and archived on the city website. Requests to delegate to this virtual meeting can be made by completing the online delegation registration form at www.burlington.ca/delegate or by submitting a written request by email to the Office of the City Clerk at [email protected] by noon the day before the meeting is to be held. It is recommended that delegates include their intended remarks, which will be circulated to all members of the standing committee in advance, as a backup to any disruptions in technology issues that may occur. If you do not wish to delegate, but would like to submit feedback, please email your comments to [email protected]. Your comments will be circulated to committee members in advance of the meeting and will be attached to the minutes, forming part of the public record. 3. Consent Items: Reports of a routine nature, which are not expected to require discussion and/or debate. Staff may not be in attendance to respond to queries on items contained in the Consent Agenda. 3.1. Vision to Focus (V2F) integrated reporting update – July 2021 (CS-11- 1 - 46 21) Receive and file Vision to Focus (V2F) integrated reporting update as of July 2021 as contained in Appendix A of corporate strategy department report CS-11-21. 3.2. Operating budget performance report as at June 30, 2021 (F-27-21) 47 - 53 Direct the Chief Financial Officer to report back on the city’s year-end strategy upon confirmation of the 2021 year-end actual. 3.3. Financial status report as at June 30, 2021 (F-29-21) 54 - 71 Receive and file finance department report F-29-21, providing the financial status report as at June 30, 2021. 3.4. Association of Municipalities of Ontario (AMO) 2021 conference 72 - 142 highlights (MO-05-21) Receive and file office of the mayor report MO-05-21 providing highlights of the Association of Municipalities of Ontario 2021 virtual conference. 4. Regular Items: 4.1. Annual report of the Integrity Commissioner (CL-17-21) 143 - 152 Note: Principles Integrity will attend to provide comments. Receive and file office of the city clerk report CL-17-21 providing the annual report from Principles Integrity, Integrity Commissioner for the City of Burlington. 4.2. Corporate project status updates (CM-17-21) 153 - 162 Receive and file city manager’s office report CM-17-21 report providing status reports for designated corporate projects for the period April through July 2021 as detailed in Appendix A. 4.3. Service re-design interim modifications and resumptions (CM-18-21) 163 - 176 Receive and file appendix A of city manager’s office report CM-18-21 providing information about service re-design decisions made under delegated authority during the period July 14 to September 6; and Receive and file appendix B of city manager’s office report CM-18-21 providing an update on the City’s adoption of a Hybrid Workforce Model – City Manager’s Office; and Receive and file appendix C of city manager’s office report CM-18-21 providing interim service delivery modifications approved by the Burlington Leadership Team, Emergency Control Group and/or service leads for facility ventilation – Health & Safety Human Resources; and Direct the Chief Financial Officer to track and monitor the financial implications of the above service delivery program changes in the ongoing COVID-19 financial impact reporting to Council. 4.4. Hybrid Council and standing committee meeting strategy (CL-25-21) 177 - 185 Approve the hybrid City Council and standing committee meeting strategy as outlined in office of the city clerk report CL-25-21. 4.5. Lobbyist Registry implementation (CL-28-21) 186 - 206 Approve the Lobbyist Registration policy attached as appendix A to office of the city clerk report CL-28-21. 4.6. COVID-19 emergency response verbal update (CSSRA-14-21) 5. Confidential Items: Confidential reports may require a closed meeting in accordance with the Municipal Act, 2001. Meeting attendees may be required to leave during the discussion. 5.1. COVID-19 emergency response verbal update (if required) 5.2. Confidential contingency report as at June 30, 2021 (F-32-21) Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 5.3. Confidential presentation regarding an employee and labour relations matter (HR-05-21) Pursuant to Section 239(2)(d) of the Municipal Act, labour relations or employee negotiations. 5.4. Confidential real estate acquisition (L-22-21) Pursuant to Section 239(2)(c) of the Municipal Act, a proposed or pending acquisition or disposition of land by the municipality or local board. 5.5. Confidential litigation update May 1 to September 9, 2021 (L-23-21) Pursuant to Section 239(2)(e) of the Municipal Act, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. 6. Procedural Motions: 7. Information Items: 8. Staff Remarks: 9. Committee Remarks: 10. Adjournment: Page 1 of Report Number: CS-11-21 SUBJECT: Vision to Focus (V2F) integrated reporting update – July 2021 TO: Corporate Services, Strategy, Risk & Accountability Cttee. FROM: Corporate Strategy Report Number: CS-11-21 Wards Affected: All File Numbers: 155-03-01 Date to Committee: September 9, 2021 Date to Council: September 21, 2021 Recommendation: Receive and file Vision to Focus (V2F) integrated reporting update as of July 2021 as contained in Appendix A of corporate strategy department report CS-11-21. PURPOSE: Vision to Focus Alignment: Building more citizen engagement, community health and culture Background and Discussion: In the 2018-2022 Burlington’s Plan From Vision to Focus, Burlington City Council made a commitment: “We will share regular updates on the implementation and progress of the plan with the citizens of Burlington. We will let our community know our achievements and progress on the 2018 to 2022 Burlington Plan: From Vision to Focus that helps realize our long-term vision for the City of Burlington.” V2F, page 3. In May 2020, we introduced our Vision to Focus (V2F) integrated reporting tool to Council through CM-02-20. The V2F integrated reporting is for a wide range of audiences. 1 Page 2 of Report Number: CS-11-21 • Management and staff can use it to track their progress against the workplans and allocate resources to drive results. • Council can use it to see the status of the initiatives they have identified as priority and the progress towards the objectives and goals. • Citizens of Burlington can use it to see the work that is in progress and has been completed to advance the community closer to the 25-year vision. Access to the reporting tool was made available to Council, management and staff during 2020. Access to the public has been delayed due to work effort being redirected to pandemic response. This access is planned for late 2021. Staff are currently working through technical issues related to the public access. In March 2021, CSSRA Committee received and filed CS-02-21 in response to a Council request to provide some form of the V2F reporting to the public through a different format. Strategy/process As we continue to re-calibrate V2F, work continues on the initiatives. Appendix A contains updated V2F reporting in a print version. This format is an interim solution until public access is available. It is not intended to be represented and/or repeated as a separate document on the City’s website. Financial Matters: Not applicable. Total Financial Impact Not applicable. Source of Funding Not applicable. Other Resource Impacts Not applicable. Climate Implications Not applicable. 2 Page 3 of Report Number: CS-11-21 Engagement Matters: Council was provided with information and a demonstration of the V2F integrated reporting tool through the CSSRA committee meeting of May 14, 2020. Staff leads for the V2F initiatives are engaged in the update process for timely status updates. Conclusion: Goals, strategies, objectives and activities are all achievable; some over longer time periods than others. What each has in common is the need to monitor and track to see how progress is made in achieving the stated goal or objective and completing the activities. Monitoring and reporting matter because of accountability. City of Burlington management and staff are accountable to City Council. City of Burlington council is accountable to the citizens of Burlington Respectfully submitted, Sheila M Jones Executive Director, Strategy, Risk & Accountability 905-335-7600 ext. 7872 Appendices: A. CS-11-21 V2F Integrated Reporting – as of July 2021 Report Approval: All reports are reviewed and/or approved by Department Director, the Chief Financial Officer and the Executive Director of Legal Services & Corporation Counsel. 3 2018-2022 Burlington’s Plan: From Vision to Focus Status update as of July 2021 Information extracted from the City’s V2F Integrated Reporting 1 CS-11-21 Appendix4 A 2 CS-11-21 Appendix5 A This updated information applies to to initiative status only; it does not reflect the City’s progress to achieving the strategic goals. This measure is found on pages 34-35 of this document.