Leman Academy of Excellence, Inc. Employee Handbook Colorado Updated February 2018 Leman Academy of Excellence, Inc. Page 1 of 63 Updated February 2018 ABOUT THIS HANDBOOK / DISCLAIMER We prepared this handbook to assist Staff and Teachers in finding the answers to many questions that they may have regarding their employment with Leman Academy of Excellence, Inc. Please take the necessary time to read it. We do not expect this handbook to answer all employee questions. Team Leaders, Vice Principals, Principals and the Personnel Department (HR) also will be a major source of information. Neither this handbook nor any other verbal or written communication by Senior Administration representative, is, nor should it be considered to be, an agreement, contract of employment, express or implied, or a promise of treatment in any particular manner in any given situation nor does it confer any contractual rights whatsoever. Leman Academy of Excellence, Inc. adheres to the policy of employment at will, which permits the School or the employee to terminate the employment relationship at any time, for any reason, with or without cause or notice. No School representative other than the Personnel Department (HR) or the CFO may modify at-will status and/or provide any special arrangement concerning terms or conditions of employment in an individual case or generally and any such modification must be in a signed writing. Many matters covered by this handbook, such as benefit plan descriptions, are also described in separate School documents. These School documents are always controlling over any statement made in this handbook or by any member of Senior Administration. This handbook states only general School guidelines. The School may, at any time, in its sole discretion, modify or vary from anything stated in this handbook, with or without notice, except for the rights of the parties to terminate employment at will, which may only be modified by an express written agreement signed by the employee and the Personnel Department (HR) or the CFO. This handbook supersedes all prior handbooks. Leman Academy of Excellence, Inc. Page 2 of 63 Updated February 2018 Table of Contents Welcome Statement ............................................................................................................................ 5 Section 1 - Governing Principles of Employment .......................................................................... 6 1-1. Equal Employment Opportunity..................................................................................................... 6 1-2. Americans with Disabilities Act (ADA).......................................................................................... 6 1-3. Discrimination, Harassment, and Retaliation Prevention................................................................ 7 1-4. Drug and Alcohol Free Workplace .................................................................................................. 12 1-5. Workplace Violence ........................................................................................................................ 15 1-6. Pay Transparency ............................................................................................................................ 16 1-7. Pre-Employment & Post-Employment Background Checks ......................................................... 17 ​ Section 2 - Operational Policies ..................................................................................................... 18 2-1. Immigration Law Compliance ........................................................................................................ 18 2-2. Employment Applications ............................................................................................................... 18 2-3. Employee Classifications................................................................................................................. 19 2-4. Emergency Closings ........................................................................................................................ 19 2-5. Timekeeping Procedures ................................................................................................................. 19 2-6. Overtime .......................................................................................................................................... 20 2-7. Safe Harbor Policy for Exempt Staff and Teachers ………………………………………………. 20 2-8. Financial Policy and Procedure ......................................................................................................... 21 2-9. Paychecks ........................................................................................................................................ 26 2-10. Direct Deposit ................................................................................................................................. 27 2-11. Performance Reviews ...................................................................................................................... 27 2-12. Record Retention ............................................................................................................................. 27 Section 3 - Benefits .......................................................................................................................... 28 3-1. Benefits Overview ........................................................................................................................... 28 3-2. Holidays .......................................................................................................................................... 28 3-3. Paid Leave Policy ............................................................................................................................ 29 3-5. Lactation Breaks .............................................................................................................................. 32 3-6. Insurance Programs ......................................................................................................................... 32 3-7. Workers’ Compensation .................................................................................................................. 32 3-8. Colorado PERA .............................................................................................................................. 33 ​ Section 4 - Leaves of Absence ......................................................................................................... 33 4-1. Family and Medical Leave .............................................................................................................. 33 4-2. Personal Leave ................................................................................................................................ 39 4-3. Military Leave ................................................................................................................................. 39 4-4. Jury Duty ......................................................................................................................................... 40 4-5. Witness Leave ................................................................................................................................. 40 4-6. Voting Leave .................................................................................................................................... 40 Leman Academy of Excellence, Inc. Page 3 of 63 Updated February 2018 4-7. Leave for Crime Victims ................................................................................................................. 40 4-8. Bereavement Leave ........................................................................................................................ 41 Section 5 - General Standards of Conduct .................................................................................... 43 5-1. Workplace Conduct .......................................................................................................................... 43 5-2. Punctuality and Attendance .............................................................................................................. 44 5-3. Use of Communication and Computer Systems ............................................................................... 45 5-4. Use of Social Media ......................................................................................................................... 46 5-5. Personal and School-Provided Portable Communication Devices ................................................... 45 5-6. Camera Phones/Recording Devices .................................................................................................. 47 5-7. Inspections ........................................................................................................................................ 47 5-8. Smoking ............................................................................................................................................ 48 5-9. Telephone Calls, Postage and Personal Visits .................................................................................. 48 5-10. Solicitation and Distribution ............................................................................................................. 48 5-11. Bulletin Boards ................................................................................................................................. 49 5-12