DEPARTMENT OF COMMUNITY SAFETY AND TRANSPORT MANAGEMENT 2016 | 17 Annual Report Vote No 5 B O K O N E B O P H I R I M A Annual Report for 2016/17 Financial Year Vote 05: Department of Community Safety And Transport Management North West Province Contents PART A: GENERAL INFORMATION .................................................................................................. 4 1. DEPARTMENT GENERAL INFORMATION .............................................................................. 5 2. LIST OF ABBREVIATIONS/ACRONYMS .................................................................................. 6 3. FOREWORD BY THE MEC ........................................................................................................ 9 4. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT ................................................................................................................... 26 5. STRATEGIC OVERVIEW ......................................................................................................... 27 Vision ......................................................................................................................................... 27 Mission ...................................................................................................................................... 27 Values........................................................................................................................................ 27 6. LEGISLATIVE AND OTHER MANDATES ............................................................................... 28 7. ORGANISATIONAL STRUCTURE ........................................................................................... 31 8. ENTITIES REPORTING TO THE MEC ................................................................................... 32 PART B: PERFORMANCE INFORMATION ...................................................................................... 33 1. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES .................................... 34 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE .............................................................. 34 2.1 Service Delivery Environment ....................................................................................... 34 Transport Regulations ............................................................................................................ 35 2.2 Service Delivery Improvement Plan ............................................................................. 36 2.3 Organisational environment .......................................................................................... 38 2.4 Key policy developments and legislative changes ..................................................... 39 3. STRATEGIC OUTCOME ORIENTED GOALS ......................................................................... 40 STRATEGIC GOAL 2 ........................................................................................................................... 40 STRATEGIC GOAL 3 ........................................................................................................................... 41 STRATEGIC GOAL 4 ........................................................................................................................... 42 4. PERFORMANCE INFORMATION BY PROGRAMME ............................................................. 43 4.1 Programme 1: ADMINISTRATION ................................................................................ 43 4.2 Programme 2: Civilian Oversight .................................................................................. 53 4.3 Programme 3: Transport Operations ........................................................................... 61 4.4 Programme 4: TRANSPORT REGULATION ................................................................. 70 5. TRANSFER PAYMENTS ........................................................................................................... 77 1 Annual Report for 2016/17 Financial Year Vote 05: Department of Community Safety And Transport Management North West Province 5.1 Transfer payments to payments to Public entities .................................................... 77 5.2 Transfer payments to all organisations other than public entities .......................... 78 6. CONDITIONAL GRANTS ......................................................................................................... 91 6.1. Conditional grants and earmarked funds paid ........................................................... 91 6.2. Conditional grants and earmarked funds received .................................................... 91 7. DONOR FUNDS ....................................................................................................................... 93 7.1. Donor Funds Received ................................................................................................... 93 8. CAPITAL INVESTMENT .......................................................................................................... 94 8.1. Capital investment, maintenance and asset management plan .............................. 94 PART C: GOVERNANCE ..................................................................................................................... 95 1. INTRODUCTION ...................................................................................................................... 96 2. RISK MANAGEMENT ............................................................................................................... 96 3. FRAUD AND CORRUPTION .................................................................................................... 97 4. MINIMISING CONFLICT OF INTEREST ............................................................................... 98 5. CODE OF CONDUCT ............................................................................................................... 99 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES ............................................................. 99 7. PORTFOLIO COMMITTEES .................................................................................................. 100 8. SCOPA RESOLUTIONS ......................................................................................................... 101 9. PRIOR MODIFICATIONS TO AUDIT REPORTS ................................................................. 122 10. INTERNAL CONTROL UNIT ................................................................................................. 123 11. INTERNAL AUDIT AND AUDIT COMMITTEES .................................................................. 124 12. AUDIT COMMITTEE REPORT .............................................................................................. 126 PART D: HUMAN RESOURCE MANAGEMENT .............................................................................. 132 1. INTRODUCTION .................................................................................................................... 133 2. OVERVIEW OF HUMAN RESOURCES ................................................................................. 133 The status of human resources in the department. ........................................................ 133 Human resource priorities for the year under review and the impact of these. ......... 133 3. HUMAN RESOURCES OVERSIGHT STATISTICS ............................................................... 136 PART E: FINANCIAL INFORMATION ............................................................................................ 179 Report of the auditor-general to the North West provincial legislature on vote no. 5: Department of Community Safety and Transport Management ............................................ 180 Report on the audit of the financial statements .......................................................................... 180 Qualified opinion.................................................................................................................... 180 2 Annual Report for 2016/17 Financial Year Vote 05: Department of Community Safety And Transport Management North West Province Basis for qualified opinion .................................................................................................... 180 Emphasis of matters ............................................................................................................. 181 Other matter .......................................................................................................................... 181 Responsibilities of accounting officer for the financial statements ................................ 182 Auditor-general’s responsibilities for the audit of the financial statements ................. 182 Report on the audit of the annual performance report .............................................................. 182 Introduction and scope ........................................................................................................ 182 Programme 3: Transport Operations ................................................................................. 183 Programme 4: Transport Regulations ................................................................................ 183 Other matters ........................................................................................................................ 184 Report on audit of compliance with legislation ...........................................................................