A - 4900 50 ST TABER, AB CANADA T1G 1T1 TELEPHONE: (403) 223-5500 FAX . (403) 223-5530 T OWN O F TABER Agenda Forwarded: January 11, 2013 AGENDA REGULAR MEETING OF THE TABER MUNICIPAL POLICE COMMISSION TO BE HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION BUILDING, ON WEDNESDAY, JANUARY 16, 2013 AT 4:30 PM. MOTION ITEM NO. 1. CALL TO ORDER Greg Birch, Chief Administrative Officer (CAO) to Call for Nominations from the Floor for Chair. Greg Birch. Chief Administrative Officer (CAO) to Call for Nominations from the Floor for Vice Chair. The new Chair will now Chair the Meeting. ITEM NO. 2. ADOPTION OF AGENDA ITEMS X ITEM NO. 3. DELEGATIONS - NONE ITEM NO. 4. ADOPTION OF MINUTES A) RFD Regular Meeting - November 28, 2012 X ITEM NO. 5. BUSINESS ARISING FROM THE MINUTES - NONE ITEM NO. 6. INFORMATION ITEMS A) RFD Police Performance Metrics X B) RFD Sustainability of Public Police: Research Project Support X ITEM NO. 7. ACTION ITEMS A) RFD Canadian Association of Police Boards: Call for Resolutions X B) RFD Canadian Association of Police Boards: Membership Renewal X C) RFD Policing Oversight Standards: Standards Implementation Resource Material X D) RFD Taber Municipal Police Commission: Setting Regular Meeting Dates for 2013 X Page 1 of 2 email: [email protected] www.taber.ca ITEM NO. 8. COMMISSION/STAFF REPORTS A) RFD Police Chief's Report X B) RFD Financial Information to November 30, 2012 X ITEM NO. 9. OTHER BUSINESS - NONE ITEM NO. 10. MEDIA INQUIRIES ITEM NO. 11. CLOSED SESSION X Legal Labour ITEM NO. 12. OPEN SESSION X ITEM NO. 13. CLOSE OF MEETING X Page 2 of 2 Agenda Item # 4. A) TABER MUNICIPAL POLICE COMMISSION Commission Request For Decision Subject: Police Commission Minutes Date of January 16, 2013 Agenda: Prepared By: Kerry Van Ham, Council & CAO Assistant Attachments: Minutes Budget: If Over Budget, what is alternate funding Expense: source? Topic: Minutes of the Regular Meeting of the Taber Police Commission held on November 28, 2012 m m (") ;:llli cc.., 0 c: :::::1 c. 0 "'C 1. That the Taber Police Commission adopts the Minutes of the Regular ~ Meeting of November 28, 2012 as presented. 0 :::::1 Ul 2. That the Taber Police Commission adopts the Minutes of the Regular Meeting of November 28, 2012, as amended. Recommendation: Option #1 - That the Taber Police Commission adopts the Minutes of the Regular Meeting of November 28, 2012 as presented. Approval January 11, 2013 CAO:~ Date: 32/2012 November 28, 2012 MINUTES OF THE REGULAR MEETING OF THE TABER MUNICIPAL POLICE COMMISSION, HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION BUILDING, ON WEDNESDAY, NOVEMBER 28, 2012 AT 4:30 P.M. PRESENT: Henk De Vlieger, Chairman Ken Holst, Vice Chairman Councillor Garth Bekkering Councillor Randy Sparks Deb Sargeant ABSENT: Harry Prummel Chris Bernhardt ALSO PRESENT: Police Chief Alf Rudd T. Greg Birch, Chief Administrative Officer (CAO) Kerry Van Ham, Council & CAO Assistant/Recording Secretary CALL TO ORDER G. Birch, Chief Administrative Officer (CAO), called the Regular Meeting of the Taber Police Commission to order at 4:33P.M. ELECTION A) Chairman G. Birch called for nominations from the floor for the position of Chairman of the Taber Municipal Police Commission. D. Sargeant nominated Henk De Vlieger for the position of Chairman of the Taber Municipal Police Commission for the November 28, 2012 meeting. G. Birch called for further nominations, a second, and a third and final time. Being as there were no further nominations, Henk De Vlieger was declared elected Chairman of the Taber Municipal Police Commission, by acclamation, for this meeting. 32/2012 November 28, 2012 33/2012 November 28, 2012 ELECTION - CONT'D B) Vice Chairman G. Birch called for nominations for the position of Vice Chairman of the Taber Municipal Police Commission. The Commission discussed the process and circumstances of postponing this nomination until the January 16, 2013 meeting. RES.84/2012 MOVED by Councillor Bekkering that the Taber Police Commission postpone the nomination of Vice Chairman of the Taber Municipal Police Commission until the next meeting. CARRIED H. De Vlieger assumed the Chairman duties for the balance of the Taber Municipal Police Commission meeting. ADOPTION OF THE AGENDA ITEMS Chairman H. De Vlieger inquired if there were any additions or deletions to the agenda, and there were none. RES. 85/2012 MOVED by Councillor Sparks that the Taber Police Commission adopt the Agenda as presented. CARRIED DELEGATIONS - NONE ADOPTION OF THE MINUTES A) Regular Meeting - October 17, 2012 RES.86/2012 MOVED by Councillor Bekkering that the Taber Police Commission adopt the minutes of the Regular Meeting of October 17, 2012, as presented. CARRIED 33/2012 November 28, 2012 34/2012 November 28, 2012 BUSINESS ARISING FROM THE MINUTES A) Police Complaint Mediation Presentation/Feedback Session: Endorsement of Attendance K. Holst provided details of this session which was held October 12, 2012 in Edmonton, Alberta. Mr. Holst stated that the highlight of this session was the creation of a mediation roster that was championed by the Province of Alberta which lists trained mediators throughout the Province that are available on a variety of subjects, extending into the public complaint domain. RES.87/2012 MOVED by D. Sargeant that the Taber Police Commission approves the attendance of the Public Complaint Director to the Police Complaint Mediation presentation/feedback session in Edmonton, October 12, 2012, and authorizes the expenses incurred for travel and subsistence. CARRIED INFORMATION ITEMS A) Policing Oversight Standards Police Chief Rudd stated that the final version of the Policing Oversight Standards have been created to guide police commissions across the province. Input from the Taber Police Commission was positively received and the recommendations were accepted and implemented into the standards. RES.88/2012 MOVED by K. Holst that the Taber Police Commission accepts the Policing Oversight Standards, for information. CARRIED B) Alberta Association of Police Governance (AAPG): PG Post Police Chief Rudd stated that this newsletter is provided to keep individual police commissions advised and updated on the activities of the AAPG. The Commission discussed the benefit of this information and the annual attendance of Commission members to the AAPG Conference andAGM. 34/2012 November 28, 2012 35/2012 November 28, 2012 INFORMATION ITEMS- CONT'D B) Alberta Association of Police Governance (AAPG): PG Post- Cont'd RES.89/2012 MOVED by Councillor Sparks that the Taber Police Commission accepts the Alberta Association of Police Governance Post Volume 14, for information. CARRIED C) Alberta Justice and Solicitor General: Municipal Policing Assistance Grant (MPAG) Police Chief Rudd stated that correspondence was received from Alberta Justice and Solicitor General advising of the 2012-13 MPAG grant payment, which was transferred to the municipality. RES.90/2012 MOVED by Councillor Bekkering that the Taber Police Commission accepts the correspondence from Alberta Justice and Solicitor General advising of the 2012-13 MPAG grant payment, for information. CARRIED ACTION ITEMS A) Canadian Association of Police Boards (CAPB) Police Chief Rudd provided details of the correspondence that was received from CAPB regarding a research initiative. He noted that CAPB is seeking a degree of support for the project from individual commissions. The study would focus on police sustainability in the face of ongoing economic, social and technological challenges across the country. RES.91/2012 MOVED by Councillor Bekkering that the Taber Police Commission direct Chief Alf Rudd and the Chair of the Police Commission to draft a letter of support for the research to be undertaken by Carleton University regarding the sustainability of public police service in Canada for the Chair's signature. CARRIED 35/2012 November 28, 2012 36/2012 November 28, 2012 ACTION ITEMS - CONT'D B) Proposed Taber Municipal Police Commission Regular Meeting: December 19, 2012 The Commission discussed the potential agenda items, opportunity and need for a December 19, 2012 meeting. RES.92/2012 MOVED by Councillor Bekkering that the Taber Police Commission agrees not to hold a regular meeting on December 19, 2012, and sets the next regular meeting as January 16, 2013. CARRIED COMMISSION/STAFF REPORTS A) Police Chief's Report Police Chief Rudd provided an update of departmental activities and statistics to the Taber Police Commission. The Commission discussed the activities and the statistical trends. RES.93/2012 MOVED by K. Holst that the Taber Police Commission accepts Police Chief Rudd's Report and Stats for information. CARRIED B) Financial Information to October 31, 2012 Police Chief Rudd reviewed the financial statement information for the month ending October 31, 2012. RES.94/2012 MOVED by Councillor Sparks that the Taber Police Commission accepts the Financial Information to October 31, 2012, for information. CARRIED MEDIA INQUIRIES T. Busch, Taber Times, inquired about meeting with the Crown attorneys regarding quality assurance. Police Chief Rudd stated that the Crown Attorneys attend the Taber Police Service office and preview the dockets to ensure a good partnership by averting potential problems. 36/2012 November 28, 2012 37/2012 November 28, 2012 CLOSED SESSION RES.95/2012 MOVED by D. Sargeant that the Taber Police Commission move into Closed Session. CARRIED at 5:19PM OPEN SESSION RES.96/2012 MOVED by Councillor Bekkering that the Taber Police Commission reconvene into Open Session. CARRIED AT 6:17PM RES.97/2012 MOVED by Councillor Sparks that the Taber Police Commission accept as information, the November 28, 2012 letter from Police Chief Alf Rudd regarding the complaint of Mr. Barry Conacher. CARRIED AT 6:17PM CLOSE OF MEETING RES.98/2012 MOVED by D. Sargeant that this Regular Meeting of the Taber Police Commission is hereby closed. CARRIED AT 6:19PM Chairman Chief Administrative Officer 37/2012 Pol Com 37/2012 November 28, 2012 Agenda Item #6.