AGENDA Regular Council Meeting 2:30 PM, October 28, 2020 Council Chambers 446 Main Street, Sicamous, BC We respectfully acknowledge that the land on which we gather is the unceded traditional territory of the Secwepemc First Nation. Item Description Page 1. Call to Order 2. In-Camera (a) Move In-Camera Recommendation: THAT Council exercises its authority to move In-Camera pursuant to Section 90(1)(e), (f), (j), (k) and (i) of the Community Charter. Public portion begins at 6:00 p.m. 3. Introduction of Late Items (a) Christmas Season (Councillor Anderson) Recommendation: THAT the item `Christmas Season` be added as a late item; AND THAT the agenda be reordered accordingly. 4. Approval of Agenda (a) Approval of Agenda Recommendation: THAT the Regular Council Meeting Agenda for October 28, 2020 be approved as circulated. 5. Adoption of Minutes 4 - 9 (a) Adoption of Minutes Recommendation: THAT the Minutes of the Regular Council Meeting held on October 14, 2020 be adopted. Regular Council Meeting - 14 Oct 2020 - Minutes 6. Public and Statutory Hearings (a) Nil. 7. Public Consultation (a) Nil. 8. Delegations Page 1 of 56 October 28, 2020 Regular Council Meeting (a) Nil. 9. Bylaws 10 - 11 (a) Council Procedure Bylaw 989, 2020 - Third Reading Recommendation: THAT Council Procedure Bylaw No. 989, 2020 be read a Third time as presented this 28th day of October, 2020. Staff Report - Council Procedure Bylaw 989, 2020 - Third Reading 10. Unfinished Business (a) Nil. 11. Reports of Committees and COTW (a) Nil. 12. New Business 12 - 13 (a) Community Economic Recovery Infrastructure Program Recommendation: THAT Staff be authorized to apply to the Community Economic Recovery Infrastructure Program, Community Economic Resilience Stream in the amount of $447,000 for improvements to Beach Park; AND THAT the District of Sicamous contribute $230,000 towards the total project cost of $677,000 Staff Report - Community Economic Recovery Infrastructure Program 14 - 15 (b) Sicamous Day Care Centre Recommendation: THAT Staff be directed to negotiate a lease agreement with the Eagle Valley Community Support Society for the use of the facility at 502 Cedar Street for the provision of childcare services in Sicamous commencing January 1st, 2021 and with an annual lease fee of $1.00. Staff Report - Sicamous Day Care Centre 16 - 23 (c) Bylaw Enforcement Policy A-3 Recommendation: THAT Bylaw Enforcement Policy A-3 adopted on May 9, 2018 be rescinded and replaced with Bylaw Enforcement Policy A-3 presented this 28th day of October, 2020. Staff Report - Bylaw Enforcement Policy A-3 19 Oct 2020 - Pdf (d) Christmas Season (Councillor Anderson) (Late Item) 13. Correspondence 24 - 55 (a) BC Community Forest Association - Community Forest Indicators 2020 For Information. CI_BCCFA-Indicators-2020 56 (b) Sicamous Eagles - Eagles Nest For Information. Page 2 of 56 October 28, 2020 Regular Council Meeting CI_Sicamous Eagles_Eagles Nest 14. Resolutions (a) Finance Committee Recommendation: THAT Council establish a Select Finance Committee for the purpose of 2021 budget deliberations with all Council members appointed to the Select Committee and Councillor ________ as Chair; AND THAT the Select Finance Committee meet at 9:00 a.m. on November 25, December 2 and 9, 2020 in Council Chambers. 15. Councillors Reports 16. Mayor’s Report 17. Question Period 18. Adjournment (a) Adjourn Recommendation: THAT the Regular Council Meeting for October 28, 2020 be adjourned at ____ pm. Page 3 of 56 MINUTES Regular Council Meeting 4:00 PM, October 14, 2020 Council Chambers 446 Main Street, Sicamous, BC Council Present: Mayor Terry Rysz Councillor Ryan Airey Councillor Colleen Anderson Councillor Gord Bushell Councillor Bob Evans Councillor Malcolm Makayev Councillor Jeff Mallmes Council Absent: Nil. Staff Present: Evan Parliament, Town Manager Kelly Bennett, Chief Financial Officer Jennifer Bruns, Corporate Officer Joe McCulloch, Operations Manager Eddy Davis, Development Services Manager Shawna Koll, Human Resources Administrator & Accountant Brett Ogino, Fire Chief Gallery: 4 people 1. Call to Order (a) The meeting was called to order at 3:50 p.m. 2. In-Camera (a) Move In-Camera Resolution # 20-252 THAT Council exercise its authority and move In-Camera pursuant to Section 90(1)(c), (e) (f) and (k) of the Community Charter. Carried 3. Introduction of Late Items (a) Nil. Councillor Bushell and Councillor Mallmes departed the meeting at 5:45 p.m. October 14, 2020 Regular Council Meeting Minutes Page 4 of 56 4. Approval of Agenda (a) Approval of Agenda Resolution # 20-260 THAT the Regular Council Meeting Agenda for October 14, 2020 be approved as circulated. Carried 5. Adoption of Minutes (a) Adoption of Minutes - September 9, 2020 Resolution # 20-261 THAT the Minutes of the Regular Council Meeting held on September 9, 2020 be adopted. Carried (b) Adoption of Minutes - September 23, 2020 Resolution # 20-262 THAT the Minutes of the Special Council Meeting held on September 23, 2020 be adopted. Carried (c) Adoption of Minutes - September 30, 2020 Resolution # 20-263 THAT the Minutes of the Special Council Meeting held on September 30, 2020 be adopted. Carried 6. Public and Statutory Hearings (a) Nil. 7. Public Consultation (a) Nil. 8. Delegations (a) Nil. October 14, 2020 Regular Council Meeting Minutes Page 5 of 56 9. Bylaws (a) Official Community Plan Amending Bylaw No. 987, 2020 Resolution # 20-264 THAT Official Community Plan Amending Bylaw No. 987, 2020 be read a Third time as presented this 14th date of October, 2020. Carried (b) Zoning Amending Bylaw No. 988, 2020 Resolution # 20-265 THAT Zoning Amending Bylaw No. 988, 2020 be read a Third time as presented this 14th date of October, 2020. Carried The Development Services Manager departed the meeting at 6:10 p.m. (c) Council Procedure Bylaw No. 989, 2020 Resolution # 20-266 THAT Council Procedure Bylaw No. 989, 2020 be read a First and Second time with the following amendment: • replacing Section 6 of Schedule B with "Regular Meetings will begin at 3:00 p.m.". Carried 10. Unfinished Business (a) Nil. 11. Reports of Committees and COTW (a) Nil. 12. New Business (a) COVID-19 Safety Policy No. A-31 Resolution # 20-267 THAT Council adopt the COVID-19 Safety Policy No. A-31 as presented this 14th day of October, 2020. Carried October 14, 2020 Regular Council Meeting Minutes Page 6 of 56 (b) Rodent and Pest Control Resolution # 20-268 THAT Staff be directed to research and prepare a bylaw for Council consideration to regulate the use of pesticides on private property; AND THAT Staff be directed to increase the level of enforcement from complaint-based to a selective level of enforcement of the Unsightly Premises Bylaw No. 257, 1997, as amended, for the purpose of mitigating pest and rodent infestation. Carried (c) 2021 Community Resiliency Investment Program Application Resolution # 20-269 THAT Council authorize Staff to apply to the 2021 Community Resiliency Investment (CRI) Program in the amount of $150,000 for the purpose of wildfire risk reduction activities. Carried (d) Mara Point Park (Councillor Makayev) Resolution # 20-270 THAT Staff be directed to engage with the Provincial Government to request upgrading to Mara Point Park to allow for overnight camping. Carried 13. Correspondence (a) Correspondence for Action - Canoe Forest Products Draft Management Plan #10 for Tree Farm Licence (TFL) 33 Resolution # 20-271 THAT the District respond to the request for comment from Canoe Forest Products Ltd. with concerns regarding the Draft Management Plan for Tree Farm License 33 Carried (b) Correspondence for Action - Municipal Proclamation Request - Waste Reduction Week 2020 Resolution # 20-272 THAT the week of October 19-25, 2020 be declared as Waste Reduction Week in Sicamous; AND THAT the proclamation be promoted on the District's website, social media and readerboard. Carried October 14, 2020 Regular Council Meeting Minutes Page 7 of 56 (c) Correspondence for Information The Chair provided an opportunity to Council for comment on any of the Correspondence for Information. There was a query regarding the proposed Multi- Sports Complex design and the Operations Manager confirmed that all renderings of the proposed complex were conceptual for the purposes of the grant application with a final design being completed upon a funding award. 14. Resolutions (a) Hockey Academy Lease - Sicamous Eagles Junior B Hockey Club Resolution # 20-273 THAT the Mayor and Corporate Officer be authorized to enter into a formal lease agreement with the Sicamous Eagles Junior B Hockey Club for use of the Hockey Academy located at 1121 Eagle Pass Way on a month-to-month basis commencing November 1, 2020 in exchange for a monthly rent of $6,700. Carried (b) Bylaw Enforcement Officer Resolution # 20-274 THAT John Moore be appointed as the interim Bylaw Enforcement Officer for the District of Sicamous. Carried 15. Councillors Reports (a) Councillor Anderson stated that it had been a busy month with several meetings, including the meetings with Ministers and Ministerial Staff at the virtual Union of BC Municipalities (UBCM) Annual Convention. She advised that the meetings were generally positive and extended praise to Councillor Bushell and Councillor Makayev for leading the conversations at those meetings. Councillor Anderson also stated that she, along with Councillor Makayev, attended as a delegation at the Rail Trail Governance Advisory Committee meeting held on October 9, 2020 regarding ongoing concerns. Councillor Aireys extended his appreciation for the thorough reports on the agenda. He also advised that he had taken part in the community clean-up event and Fungi Festival organized by the Sicamous Communities in Bloom chapter. Councillor Evans reiterated that September had been a busy month for Council with several meetings and events held, including his role in supporting the All-Candidates Forum held for the upcoming Provincial election.